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Village Administrator Report – Feb. 7

Village of North Baltimore Administrator Report – January 16, 2018

submitted by Allyson Murray, Village Administrator at the Feb. 7 council meeting.

1. Meeting Review

• Jan 15 – Martin Luther King Day Village Office Closed
• Jan 16 – Wood County Safety Steering Committee Meeting at 2:30pm BG Chamber
• Jan 16 – North Baltimore Village Council Meeting at 5:30pm
• Jan 18 – Wood County Economic Development Lunch at NB Legion at Noon
• Jan 24 – Wood County Mayors & Managers Annual Meeting 6:00pm Pemberville
• Jan 30 – North Baltimore EMS Advisory Board Meeting @ 4:00pm in Village Hall

2. Upcoming Meetings:

• Feb 1 – Briar Hill Advisory Council Meeting @ noon at Briar Hill
• Feb 1 – Findlay Area Economic Outlook Presentation 5-7pm Findlay Country Club
• Feb 3 – Public Utilities Committee of NB Council Meeting 8:00am at Village Hall
• Feb 6 – TIP Funding Meeting @ ODOT District 2 Office in BG @ 3:30pm
• Feb 6 – Email/Phone Set up for New Council Members 4-5:30 pm (Intech will be here)
• Feb 6 – North Baltimore Village Council Meeting @ Village Hall at 5:30pm
• Feb 7 – Amplex Internet Install @ Village Hall at 1:00pm
• Feb 13 – NB Council Committee of the Whole Meeting at Village Hall @ 5:30pm
• Feb 13 – Public Meeting for Neighborhood Revitalization Grant, 7pm @ Village Hall

3. Neighborhood Revitalization Grant– The Wood County Commissioners have agreed to apply on behalf of the Village of North Baltimore for the Neighborhood Revitalization Grant. This will be as part of their application to the state for Community Development Block Grant (CDBG) Funds in June. The Neighborhood Revitalization Grant can fund projects up to $500,000 to revitalize neighborhood areas in communities. We would like to hold the first Public Meeting to discuss the grant, possible projects, timeline and public input on Tuesday February 13, 2018 at 7:00pm. We need a big turnout so please invite everyone you know so we can pack the council room with community voices.

4. Water Tower Design Loan Ordinance –The Village of North Baltimore purchased land at the corner of Taylor & East Water Streets back in early 2011 with the intention of building a new 500,000-gallon water tower. The plan was to build the new water tower to alleviate any issues with water pressure and plan for future growth and need in the community. The next step in this process is the design of a 500,000-gallon water tower. The Village was awarded a zero percent interest loan for the design of the tower, which is estimated at $100,000 for design only. To move forward with the loan and the water tower design Ordinance # 2018-01 is on the agenda tonight.

5. Wood County Emergency Management Agency Contract – The Village received its annual renewal for contracting for emergency services with the Wood County Emergency Management Agency. Our continued partnership with EMA in Wood County makes our community a safer place to work and live. A copy of the contract is included in the council packet. Ordinance # 2018-02 is on the agenda tonight authorizing the Village Administrator to enter into this agreement with Wood County EMA.

6. New Employee for the Water/Sewer Department – The Water/Sewer Dept. is in need of a worker to fill an open spot. We have a candidate we would like to offer the position to and his appointment will be contingent on him accepting our offer should council approve his hiring at the council meeting on Tuesday February 6, 2018.

Proposed Motion- To extend an offer of employment to Mr. Caleb Swope for the open position in the water/sewer department at a rate of $14.19 per hour.

7. Street Sweeper- the village has an assessment which brings in $64,000 per year to Fund 821 to go towards street sweeping. Street sweeping is mandated by the Environmental Protection Agency to maintain our sewer systems. In addition to the monies collected by the levy, a previous council began saving for a new street sweeper and there is approximately $90,000 in the 901 Fund that has been earmarked for the purchase of a new street sweeper. Last year we began contacting vendors and finally found one who would agree to take our old sweeper in trade. Included in the council packet is the cost breakdown for the new sweeper and the amount we will receive in trade. It takes close to 8-10 weeks from the time we place the order until our sweeper will be delivered, and spring (and our need to street sweep) is approaching fast. Ordinance # 2018-03 is on the agenda tonight to purchase a new street sweeper.

8. Wood County Mitigation Meetings – The Federal Emergency Management Agency requires that each county update their Natural Hazard Mitigation Plan every 5 years. Wood County is in the process of doing so this year and as such have scheduled meetings throughout the county to review information specific to communities on their potential hazards and concerns. The next meeting will be here in North Baltimore on Thursday March 22, 2018 at 1:00pm.

9. Policy on Tying into Village Storm Sewer -The Public Works Committee met on Saturday January 20, 2018 to discuss policy regarding tying into the village storm sewers. The Public Works Committee will follow up with the Personnel, Policy and Ordinance Review Committee to see that any changes they would like to see to the storm sewer policy are followed up on through that committee.

10. Asset Management Plan – The Ohio Environmental Protection Agency is now requiring an “Asset Management Plan” in place in every municipality with a public water system. The Ohio Senate passed Senate Bill 2 in late 2017 which includes, “Section 6109.24 (B): “A public water system shall demonstrate the technical, managerial, and financial capability of the system to comply with this chapter and rules adopted under it by implementing an asset management program” by October 1, 2018. In addition, “Section 6109.24 (B)(3) Asset Management Program shall include:

 An inventory and evaluation of all (physical) assets
 Approved capacity projections
 Emergency preparedness and contingency planning programs
 A capital improvements plan (CIP)
 Asset rehabilitation and replacement (“R&R”) program
 Criteria and Timeline
 Operations and maintenance programs
 Long-term funding strategy

This is a project that is required and will need to be completed by an engineering firm. Early estimates on the Asset Management Plan for a community the size of North Baltimore are between $16,000-$25,000.

Proposed Motion- to authorize the village administrator to contact engineering firms to
provide written estimates to prepare the required Asset Management Plan for the village.

11. Open Applications – We would like to move towards an open application process for positions that currently exist for the Village of North Baltimore. Under an open application process the village would continuously accept applications for positions that exist in the village whether there was an opening or not. Applications would be kept on file for one year in the event a position opened we would look at the applications on file first… in addition to posting the position and interviewing the best candidates. Once a candidate has been selected through the interview process they would still be presented to council.

12. Public Utilities Committee Meeting –The Public Utilities Committee met on Saturday February 3, 2018 at 8:00am to discuss wages and the proposed water tower project. More information will be presented on these issues at the council meeting and COTW.

13. Meeting for Teams Wishing to Use Village Baseball Fields- There will be a meeting on Tuesday February 27, 2018 at 6:00pm for any team or league that wishes to use the Village Baseball Fields.

14. Annual Rotary Wine Tasting Event – The North Baltimore Area Rotary will be holding their annual wine tasting event on Friday March 9, 2018 from 6:00-10:00pm at The Depot (Roxie’s Place) 142 North Main Street, North Baltimore, Ohio 45872. Tickets are $25 each or (2) tickets for $40. Each ticket includes 5 wine “tastings”, hot & cold appetizers, dessert bar, non-alcoholic drinks and snacks. Individual glasses of wine and cans of domestic beer will be sold as well.

All proceeds from this event go towards scholarships for area high school students. Last year (4) scholarships were funded with the proceeds from this event. Stop out for a nice evening close to home!

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