EMS Report for December 2014

North Baltimore Emergency Medical Service Chief Will Matthes submitted the following report to Village Council on January 6, 2015.

North Baltimore Emergency Medical Service Chief Will Matthes submitted the following report to Village Council on January 6, 2015.

[gview file=”https://www.thenbxpress.com/wp-content/uploads/2015/01/EMS-Report-December-2014.pdf”]

 

Council to consider funding options for EMS at Special Meeting

The North Baltimore Village Council will be holding a Public Safety Committee Meeting followed by a Special Meeting this evening (Jan. 15). These meetings will be concerning the operation and funding for the Village Emergency Medial Services (EMS).

The North Baltimore Village Council will be holding a Public Safety Committee Meeting followed by a Special Meeting this evening (Jan. 15). These meetings will be concerning the operation and funding for the Village Emergency Medial Services (EMS).

The Public Safety Committee meeting will begin at 5:30 pm in Council Chambers, followed by the Special Meeting (approximately 7:00).

The agenda for the Special Meeting includes possible motions regarding village taxes which may include the following resolution(s) or other resolutions dealing with taxes.

RESOLUTION 01-2015 A RESOLUTION DETERMINING TO SUBMIT TO THE ELECTORS OF THE VILLAGE OF NORTH BALTIMORE THE QUESTION OF APPROVING A NEW,  ____________(INSERT NUMBER OF YEARS OR ‘CONTINUOUS’),  3 MILL LEVY IN EXCESS OF THE TEN MILL LIMITATION, TO PROVIDE FUNDS FOR THE OPERATION OF THE VILLAGE EMERGENCY MEDICAL SERVICE AND TO DECLARE AN EMERGENCY

RESOLUTION 02-2015  A RESOLUTION DETERMINING TO SUBMIT TO THE ELECTORS OF THE VILLAGE OF      NORTH BALTIMORE THE QUESTION OF APPROVING A NEW,  ____________(INSERT NUMBER OF YEARS OR ‘CONTINUOUS’),  LEVY IN EXCESS OF THE TEN MILL LIMITATION, TO PROVIDE $___________(INSERT DOLLAR AMOUNT TO BE RAISED) ANNUALLY TO FUND THE OPERATION OF THE VILLAGE EMERGENCY MEDICAL SERVICE AND TO DECLARE AN EMERGENCY

NB Village seeks BZA member

The Village of North Baltimore Board of Zoning Appeals currently has a need for an additional member.

The Village of North Baltimore Board of Zoning Appeals currently has a need for an additional member.

Any citizen of voting age or older that is interested in serving  our community in this position should send a letter of interest to the Mayor at 205 N. Main Street, North Baltimore, OH 45872.  The duties and responsibilities of the position are:

(1) Meetings of the Board shall be held at least monthly unless there is no business to come before the Board, and at other times as the Board may determine. The Chairperson, or in his absence, the Vice-Chairperson, may administer oaths, and the Board may compel the attendance of witnesses. All meetings of the Board shall be open to the public. The Board shall keep minutes of its proceedings showing the vote of each member upon each question, or if absent or failing to vote, indicating that fact, and shall keep records of its examination and other official actions, all of which shall be immediately filed in the office of the Zoning Inspector and shall be a public record.

(2) Three members of the Board shall constitute a quorum. The Board shall act by motion, and the vote of three members of the Board shall be necessary to reverse any order or determination of the Zoning Inspector, or to decide in favor of any applicant any matter of which the Board has original jurisdiction under this Zoning Code, or to grant any variance from the requirements stipulated in this Zoning Code.

(3) The Board may call upon the various departments of the Village for assistance in the performance of its duties, and it shall be the duty of departments to render such assistance to the Board as may be required.

Duties. The Board shall have the authority and responsibility to hear and decide the following.

(1) Appeals from decisions made by the Zoning Inspector where it is alleged that there is an error in any order, requirement, decision, interpretation, or determination.

(2) Variances from the terms of this Zoning Code as will not be contrary to public interest where, owing to special conditions, a literal enforcement of this Zoning Code will result in unnecessary hardships and so that the spirit of this Zoning Code shall be observed.

(3) The Board has appellate jurisdiction relative to appeals and variances, and they have original jurisdiction on applications for conditional use and home occupation permits.

Ohio Auditor conducting Special Audit at NB Village

According to North Baltimore Village Administrator, Donna Dettling, the Auditor for the State of Ohio has formally notified the Village of North Baltimore that they are initiating a Special Audit.

According to North Baltimore Village Administrator, Donna Dettling, the Ohio State Auditor has formally notified the Village of North Baltimore that the Auditor of the State is initiating a Special Audit.

According to Dettling’s Dec. 16 Report, “at this time we have no evidence that funds are missing; and this audit is a result of proactive steps being taken to improve the handling of deposits, when concerns were discovered during staff training with the Local Government Services Section.  An Entrance Conference is scheduled with the Auditor of the State and during this conference we will receive an estimate of the how long they believe the audit will take and how much it will cost.  At a future meeting; Council will be presented with legislation to enter into an agreement with the Auditor of the State to complete the audit. “

NB Village Administrator Report – Dec. 16

North Baltimore Village Administrator Report – December 16, 2014, Donna Dettling

North Baltimore Village Administrator Report – December 16, 2014, Donna Dettling

  1. Meeting Review
  • December 1st – Review Stormwater Proposal with Peterman re: Drainage area on SR18
  • December 3rd – E.D. 101 Workshop
  • December 4th – WCEDC Holiday Reception
  • December 4th– ZBA Meeting
  • December 9th – Committee of the Whole
  • December 10th – Interviews (3)
  • December 11th – Interview (1)
  • December 12th – Interview (1)
  • December 12th – Meet with Benefit Strategies  re: Alternate HC Plans
  1. Upcoming Meetings:
  • December 16th – Emergency Management Workshop
  • December 17th – Jones & Henry re: WWTP Headworks Project
  • December 23rd–  Planning Commission Meeting
  • January 8th – Stephanie Miller re: Tree Plan
  • January 12th – Tree Commission Meeting 
  1. Railroad Overpass Stakeholder Meeting. The Transportation Planning group at TMACOG has agreed to work with us to hold a Stakeholder meeting in North Baltimore.  TMACOG will provide several dates and times in January and February for the meeting, which I will coordinate with Council as well as other stakeholders.  TMACOG confirmed that the 2045 Long Range Plan includes an item that reads as follows: Find a solution to blocked CSX rail crossings in North Baltimore, possible grade separation – pedestrian bridge – advanced warning signals for blocked crossing (if alternate route exists). 
  1. Staff Training. I am working with one of the MPA Interns that has experience conducting training to pull together several training programs for staff; full-time, part-time, elected, appointed and volunteers. We’ll tie the programs back to our Personnel Policy Manual (PPM) and document training with acknowledgement forms that are filed in personnel files.  The sections of the PPM that we’re looking into include:  2.03 Discriminatory Harassment, 7.1 Ethics of Public Employment, 7.05 Drug Free Workplace, 7.08 Work place violence. 
  1. Auditor of State Special AuditIncluded with my report is a letter received from the State Auditor formally notifying the Village of North Baltimore that the Auditor of the State is initiating a special audit.  At this time we have no evidence that funds are missing; and this audit is a result of proactive steps being taken to improve the handling of deposits, when concerns were discovered during staff training with the Local Government Services Section.  An Entrance Conference is scheduled with the Auditor of the State and during this conference we will receive an estimate of the how long they believe the audit will take and how much it will cost.  At a future meeting; Council will be presented with legislation to enter into an agreement with the Auditor of the State to complete the audit.
  1. Sewer Lateral Replacements PIII received an update from Helm’s on the sewer lateral replacements.  There are 24 laterals on the list, and St. James UMC is one of them.  Helm’s is in town completing this work, and they plan to have it wrapped up before the end of the year. 
  1. Radio Meter Read UpgradeI have additional research and verification of bidding requirements for this project before a cost summary presenting funding options and a project timeline can be completed.  This should be ready for review at the first meeting in January. 
  1. Forfeited Land Sale. The County Auditor conducted a Forfeited Land Sale on December 3, 2014 and the 13 parcels that comprise the Johnson Rubber Company property were sold.  Jay Baltz purchased lot 187 for $3,400 and Chris Bates purchased the other twelve lots for $650. 
  1. Capital Purchases Review. Provided with my report is an updated Capital Purchases memo and worksheet. This is a continuation of the discussion of our Fiscal Sustainability Goal and there is no formal action needed at this time.  
  1. Holiday Hours. To offer a practical Christmas break for staff, we will be working Wednesday, Christmas Eve and take Thursday Christmas Day and Friday the 26th for our Christmas break.

NB VILLAGE COUNCIL MEETING MINUTES DEC. 2, 2014

VILLAGE OF NORTH BALTIMORE COUNCIL MEETING DECEMBER 02, 2014 – MINUTES

Pledge of Allegiance 

Mayor Julien called the meeting to order at 7:30 PM and led the Pledge of Allegiance.

Roll Call:

Mayor Mike Julien-Here, Leslee Thompson-Here, Aaron Patterson-Here,

Janet Goldner-Here, Bill Cameron-Here, Rich Rose-Here, Arthur Patterson III— Here, Clerk Richard Van Mooy-Here, Kylie Hiser—Student Representative–Present.

Approval of the Minutes: Motion by Mr. Cameron to approve the minutes of the 11-18-14  meeting.  Second by Art Patterson.  All  approved.

Public Participation:

Malcolm Cameron addressed council on eight issues as follows; 1) Curbs and sidewalks on the south side of Broadway and Tarr are not handicap accessible. 2) There is a need to make the alley next to the Post Office one way.  3) The dam on Rocky Ford should be removed as it causes flooding and has no other purpose.  4) The wood from the walnut trees that were recently cut down should have been sold and the money used toward a street sweeper.  5)  Change the Ohio Revised Code  so that all tax issues must be passed by 51% of all the registered voters.  6)  Annex the southern portion of Henry Township and establish a free trade zone.  7)  The spoils from the recent sewer work were bermed along the quarry and the EPA should investigate the toxicity of the materials.  8)  The surplus concrete catch basins that are in inventory along with the road grader should be sold and the money used toward a street sweeper.

Allan Heintbrink form Choice One Engineering introduced himself and his firm.  The firm is expanding into northwest Ohio and Mr. Hientbrink expressed interest in working with the village.

Letters and Communications: 

Mr. Julien made reference to a think you card from St. James in reference to the SSP.

Administrative Reports:

Finance Officer:  Present.  Report Submitted.

Mr. Kirk  addressed the 2015 budget and explained the change of earmarking $20,000 to the 901 account. Aaron Patterson sought assurances that $10,000 would be appropriated each year toward the purchase of a new fire truck so that the village can reduce the size of the levy needed to finance same.

EMS Chief: Present.  Report Submitted.

Audience member Bonnie Knaggs said that recently she accidentally sent off her alert button and the EMS responded promptly.  She complimented the crew.

Aaron Patterson said that we are blessed with great emergency services chiefs and crews and he thanked them all.

Fire Chief: Present.  Report Submitted.

Chef Francisco announced the Toy for Tots drive on 12-13-14 at the fire hall.

Chef Francisco announced that all safety departments now have a key to the gate that provides emergency access to south bound I-75.

Police Chief: Present.  Report Submitted.

Chief Baer announced that Santa would be arriving at Kelley’s under police escort on 12-03-14.

Aaron Patterson asked how the SRO was working out.  Chief Baer said that while it is difficult to quantify the officer’s actions in a written report,  she has proven to be indispensable.

Mr. Cameron made note of the fact that Fostoria had recently received a grant for their SRO even though such funding has been eliminated.  Chief Baer responded by saying that he and Ms Dettling were seeking additional grant funding for our SRO.

Village Administrator: Present.  Report Submitted.

Ms Dettling reported that visors have been replaced on the Powell School traffic signal.

Ms Dettling said that she will be unable to attend the forfeited land auction.  Ms Thompson said that she would try to make it.

Ms Dettling reported that she and Mr. Marcin are pursuing the cancellation of the Cintas contract.

Ms Dettling said that she has received thirteen applications for the Finance Clerk position.  She is planning on interviewing at least four.

Ms Dettling said that she is working with TMACOG to set an overpass meeting after the first of the year.  She expressed her concern about the actual need for an overpass in the village.

Ms Dettling explained her rationale for proposing raises for Finance Officer Chris Kirk and Finance Clerk II April Dick. Based on her recommendation, Aaron Patterson made a motion to increase the salary of Finance Officer Kirk to $45,000 effective 01-01-15 and increase the salary of Finance Clerk II April Dick to $36,000 effective 01-01-15. Second by Ms Thompson.  All approved.  Ms Dettling said that these raises would be reflected in the third reading of the 2015 budget ordinance (14-44) on 12-16-14.

Ms Dettling addressed her draft plan for the establishment of financial goals and long range budget planning for the village.  She stressed the need to carefully manage our cash carry over.  All members agreed with the concept and further agreed to discuss this further at COTW and subsequent meetings. Aaron Patterson repeated his call for 901 funds to be earmarked specifically for a fire truck.  He also stated that he has buy in with Ms Dettling’s proposal.

Clerk: Present

Clerk Van Mooy distributed copies of new Ordinances 14-50 and 14-51, revised Ordinance 14-44 and new Resolution 08-14.  He stated that Resolution 08-14 replaced Ordinance 14-48 and that the ordinance should be removed from the agenda.  Discussion involving Mr. Marcin and others revealed that this was not the case.  Rather, Ordinance 14-48 dovetails with Resolution 08-14.  It was decided to add all to the agenda but table Ordinance 14-48 and Resolution 08-14 for further work until 12-16-14.

Appointed Legal Counsel: Present.

Mr. Marcin referred to his input to the clerk’s report.

Mayor: Present.  No Report.

Standing Committees:

Economic and Community Development  (Aaron Patterson)

No Report

Public Safety  (Ms Goldner)

No Report

Personnel, Policy and Ordinance Review (Mr. Rose)

No Report

Public Works  (Art Patterson)

No Report

Public Utilities (Mr. Cameron)

No Report

Finance and Technology  (Ms Thompson)

No Report

New Legislation, Resolutions, Motions or Business

Ms Goldner made a motion to add Ordinance 14-50 and 14-51 and Resolution 08-14 to the agenda.  Second by Ms Thompson.  All approved.

Ms Goldner made a motion to table Ordinance 14-48.  Second by Mr. Cameron.  All approved.

ORDINANCE NO. 14-48  AN ORDINANCE ADOPTING A SCHEDULE OF RATES TO BE CHARGED BY THE VILLAGE OF NORTH BALTIMORE WHEN THE VILLAGE FIRE DEPARTMENT AND/OR EMS SERVICES ARE CALLED TO THE SCENE OF AN ACCIDENT ON I-75 AND TO DECLARE AN EMERGENCY

Ms Thompson made a motion to table Resolution 08-14.  Second by Ms Goldner.  All approved.

RESOLUTION ON. 08-14  A RESOLUTION SETTING RATES FOR RECOUPING EXPENSES INCURRED WHEN VILLAGE FIRE DEPARTMENT EMERGENCY EQUIPMENT AND PERSONNEL RESPOND TO MOTOR VEHICLE ACCIDENTS AND OTHER EMERGENCIES REQUIRING EMERGENCY ASSISTANCE TO NON-RESIDENTS OF THE VILLAGE AND TO DECLARE AND EMERGENCY

Aaron Patterson made a motion that Ordinance 14-50 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency.  Second by Ms Goldner.  All approved.

Ordinance  14-50 read by number and title by the mayor.

Ms Goldner made a motion to adopt Ordinance14-50.  Second by  Mr. Cameron.  All approved.

ORDINANCE NO. 14-50  AN ORDINANCE ESTABLISHING

SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR

ENDING DECEMBER 31, 2014, AND DECLARING AN EMERGENCY

Aaron Patterson made a motion that Ordinance 14-51 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency.  Second by Mr. Cameron.  All approved.

Ordinance 14-51 read by number and title by the mayor.

Aaron Patterson made a motion to adopt Ordinance14-51.  Second by Mr. Cameron.  All approved.

ORDINANCE NO. 14-51  AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2014, AND DECLARING AN EMERGENCY

Second Reading of Ordinances and Resolutions

Aaron Patterson made a motion that Ordinance14-43  be read by number and title only for the second reading dispense with the  third reading, suspend the rules and declare an emergency.  Second by Ms Goldner.  All approved.

Ordinance  14-43 read by number and title by the mayor.

Aaron Patterson made a motion to adopt Ordinance14-43.  Second by  Ms Goldner.  All approved except Ms Thompson and Mr. Cameron who voted no.

                   ORDINANCE  NO. 14-43 AN ORDINANCE AMENDING THE VILLAGE ZONING DISTRICT MAP BY CHANGING THE ZONING CLASSIFICATION OF INLOTS 125 THROUGH 132 PLUS THE SOUTH PARTS OF INLOTS 124 AND 133 AND ALSO THE SOUTH PART OF A NORTH-SOUTH ALLEY BOUNDED BY SAID INLOTS FROM S-1 SPECIAL DISTRICT TO B-2 GENERAL BUSINESS DISTRICT AND DECLARING AN EMERGENCY.

Aaron Patterson made a motion that Ordinance 14-44 be read by number and     title only for the second reading.  Second by Ms Thompson

Ordinance 14-44 read by number and title by the mayor.

ORDINANCE NO. 14-44 ANNUAL APPROPRIATION ORDINANCE – 2014

  1. Third Reading of Ordinances and Resolutions

                     None

 Other New Business

 None

       XII.    Other Old Business

                   None

 Payment of the Bills

 No bills were presented for payment.

Executive Session

Aaron Patterson made a motion to enter into executive session at 8:42PM for  121.22 G1 to consider the appointment, employment, dismissal, promotion, demotion or compensation of a public employee.  Second by Ms Goldner.  All approved

 Return to Regular Session

 Mr. Cameron  made a motion to return to regular session at 9:41 PM.  Second by Art Patterson. All approved.

Ms Goldner made a motion to dismiss Elizabeth Heldberg from the EMS effective 12-02-14 as recommended by the EMS Chief and the mayor.  Second by Mr. Cameron.  All approved except Ms Thompson who voted no.

Before the vote, Aaron Patterson urged the EMS to get their bylaws revised and approved by council as soon as possible.  He urged all departments to make sure that their SOP’S reflect the village’s employee manual.

Before the vote Mr. Rose asked Mr. Marcin if council could dismiss a volunteer employee.  Mr. Marcin said that such an action was within the scope of council and, that while anyone could bring a claim against the village, Ms Heldberg’s position as a volunteer made that a tenuous position to take.

Adjournment

Mr. Cameron made a motion to adjourn at  9:45 PM.  Second by

Art Patterson.  All approved.

 

NB Finance Officer Report for Dec. 2

North Baltimore Village Finance Officer Chris Kirk submitted the following Monthly Report to Village Council at the Dec. 2 meeting.

North Baltimore Village Finance Officer Chris Kirk submitted the following Monthly Report to Village Council at the Dec. 2 meeting.

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NB Village Administrator Report to Council – Dec. 2

Donna Dettling, North Baltimore Village Administrator submitted the following report to Village Council on December 2, 2014

Re: Village Administrator Report

Donna Dettling, Village Administrator

Date:    December 2, 2014

Re:      Village Administrator Report

  1. Meeting Review
  • November 12th – Huntington Positive Pay Follow-up
  • November 15th – Public Hearing
  • November 18th – Public Safety Committee Meeting
  • November 21st – Review budget with Aaron and Art Patterson
  • November 25th – Planning Commission
  1. Upcoming Meetings:
  • December 1st – Review Stormwater Proposal with Peterman re: Drainage area on SR18
  • December 3rd – E.D. 101 Workshop
  • December 3rd– Wood County Forfeited Land Sale
  • December 4th – TMACOG Water Quality Program
  • December 4th – WCEDC Holiday Reception
  • December 4th– ZBA Meeting
  1. Traffic Signal Shield Update. Parts for the traffic signal near Powell School are not available any longer.  DPW has a scrape yard supplier that has obsolete traffic signal parts that will sell us the part.  Doug expects to get the part and install it next week. 
  1. Forfeited Land Sale. The County Auditor is conducting a Forfeited Land Sale, December 3, 2014 in the Wood County Commissioners’ Hearing Room, and I plan to attend to find out more about how the Forfeited Land process works and find out if anyone buys the Johnson Rubber Company property. 
  1. Election ResultsAttached is a copy of the certificate of result of election for the Street and Road Construction renewal tax. 
  1. Water Usage Complaints. I followed up with both residents that attended the Council meeting regarding water usage.  I heard back from one of them and provided her with water calculator tools.  The links for the water calculator tools are on our website.  I’m also working on a handout called “Water Usage Awareness” that will be provided to water customers. 
  1. Cintas Uniform Chris Kirk and I followed up with Chet Marcin to have a letter written to terminate the service agreement with due to breach of contract.  
  1. Holiday Reception. REMINDER: Council is invited to the Wood County Economic Development Commission Holiday Reception to be held on Thursday, December 4, 2104 from 4:00 p.m. to 6:30 p.m. at the Holiday Inn French Quarter in Perrysburg. 
  1. Economic Development 101. REMINDER:  A free Workshop-Economic Development 101 on Wednesday, December 3, 2014 from 8a -11a at Perrysburg French Quarter.  A copy of the agenda the Workshop is attached to my report. Please let me know if you plan to attend. 
  1. Office Update. We’ve received 8 resumes for the part-time Finance Clerk I position so far, and I plan to interview the week of December 8th.  A hiring recommendation will be presented to Council on the 16th of December.  I’m also working with two BGSU students; Patrick Gillen and Dan Wendt, each working 4 hours one day per week starting the week of December 15, 2014.  They will be working on projects and helping with office duties.

NB Police Report to Council – Nov. 2014

Here is the North Baltimore Police Department Report to Village Council for their November, 2014 calls for service and activities.

Here is the North Baltimore Police Department Report to Village Council for their November, 2014 calls for service and activities.

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NB Fire Department Report to Village Council for Nov. 2014

Here is the North Baltimore Fire Department Report to Village Council for their November, 2014 activities and runs.

Here is the North Baltimore Fire Department Report to Village Council for their November, 2014 activities and runs.

[gview file=”https://www.thenbxpress.com/wp-content/uploads/2014/12/NBFD-Report-Nov.-2014.pdf”]

NB Village Council Meeting Minutes – Nov. 18

VILLAGE OF NORTH BALTIMORE COUNCIL MEETING – NOVEMBER 18, 2014 – MINUTES – – – – – – Now in EASY TO READ pdf format!

 VILLAGE OF NORTH BALTIMORE COUNCIL MEETING – NOVEMBER 18, 2014 – MINUTES

SCROLL through or use the tools in the pdf file below:

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 [gview file=”https://www.thenbxpress.com/wp-content/uploads/2014/12/NB-Council-11-18-14-MINUTES.pdf”]

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