VILLAGE OF NORTH BALTIMORE COUNCIL PUBLIC HEARING – NOVEMBER 15, 2014

Hearing on the Planning Commission recommendation for a zoning change for the southern portion of the old North Baltimore High School property, 124 S. Second St.

VILLAGE OF NORTH BALTIMORE COUNCIL PUBLIC HEARING – NOVEMBER 15, 2014 

  1. Pledge of Allegiance

In the absence of the mayor, Ms Goldner called the meeting to order at 9:00 AM and led the Pledge of Allegiance.

II.              Roll Call:

 Mayor Mike Julien-Absent, Leslee Thompson-Here, Aaron Patterson-Absent, Janet Goldner-Here, Bill Cameron-Here, Rich Rose-Absent, Arthur Patterson III— Absent, Clerk Richard Van Mooy-Here, Kylie Hiser—Student Representative–Absent.

Mr. Cameron made a motion to excuse Ms Hiser and Messer Patterson, Patterson III and Rose.    There was no second.  Motion died.

  • Hearing on the Planning Commission recommendation for a zoning change for the southern portion of the old North Baltimore High School property, 124 S. Second St. 

Ms Goldner introduced Appointed Village Legal Counsel Chet Marcin who explained the rezoning process. He pointed out that the Planning Commission recommended that the property be rezoned from S-1 Special District to B-2 General Business and that council has 30 days from the date of this hearing to either accept. Reject or modify the Planning Commission recommendation. 

Ms Goldner recognized all members of the public who signed the Public Participation  form indicating that they wished to address council on the matter.  Listed below are those who made comments.  Remarks are paraphrased.

John Sponsler, 301 Belmont.  Mr. Sponsler said that he was in favor of business expansion but he stated that the school board sold the property at below market value.  He urged council to reject the recommendation thereby forcing the Board of Education to reconsider the price of the property.

Jeff Long, 211 Mitchell introduce himself as a representative of Reineke Family Dealerships.  He said that the company’s plan is to develop the property into a  parking lot for vehicles initially.  He went on to say that if the business did well that it was likely that the dealership would purchase the north section of the property and build a multi-million dollar facility.

Mary Patterson, 202 S. Main St.  Ms Patterson said that she has done business with the Reineke Dealerships has had good experiences and that she supports their plan.

Shawn Smith,  ___ Second St introduced himself as the Reineke Sales Manager.  He  spoke on the company’s support of the community and their willingness to make  contributions.  He also expressed the opinion that the currently vacant land would  not attract housing development if the property is not rezoned for business.

Doug Trounter, 815 Quarry Rd.  Mr. Troutner said that the village should do all it can to encourage business expansion.  He suggested that down lighting and landscape screening be part of the rezoning requirements.

Gene Patterson, 403 Margaret St.  Mr. Patterson spoke in favor of the rezoning request and he urged the village to do whatever it can to promote this change.

Lee Holloway, 304 S. 2nd St.  Mr. Holloway spoke in favor of the change.  He stated that additional lighting in the neighborhood would be a plus.

Jamie Cunningham, 208 Allen TR 14, Van Buren.  Ms Cunningham introduced herself as an investor in community businesses.  She supports business expansion in the village but she urged caution.  She said that all aspects must be considered when making a village decisions.

Russell Cunningham, address as above. Mr. Cunningham said that he was happy to see a family business expand in town. He suggested that down lights should be required.

  1. Adjournment 

Mr. Cameron made a motion to adjourn at 9:27 AM.  Second by Ms Thompson.  All approved.

VILLAGE OF NORTH BALTIMORE SPECIAL MEETING MINUTES – Nov. 11

VILLAGE OF NORTH BALTIMORE SPECIAL COUNCIL MEETING MINUTES – NOVEMBER 11, 2014

VILLAGE OF NORTH BALTIMORE SPECIAL COUNCIL MEETING MINUTES – NOVEMBER 11, 2014

  1. Pledge of Allegiance

 Mayor Julien called the meeting to order at 5:30 PM and led the Pledge of Allegiance.

 

  1. Roll Call:

 Mayor Julien-Here, Janet Goldner–Here, Aaron Patterson-Absent, Leslee Thompson-Here, Bill Cameron-Here, Art Patterson-Here, Rich Rose—Absent,  Kylie Hiser Student Representative–Absent Clerk Richard Van Mooy-Here.

 

Ms Goldner made a motion to excuse Ms Hiser and Messer Rose and Aaron Patterson.  Second by Mr. Cameron.  All approved.

 

Following the roll call, Mayor Julien asked for a moment of silence in remembrance and thanks for all veterans.

 

  • Executive Session

        Ms. Goldner made a motion to enter into executive session at 5:37 PM for  121.22 G1 to consider the appointment, employment, dismissal, promotion, demotion or compensation of a public employee.  Second by Mr. Cameron.  All approved 

  1. Return to Regular Session

 Mr. Cameron  made a motion to return to regular session at 5:45 PM.  Second by

Ms Thompson. All approved.

 New Business/Legislation

                   Ms Dettling made the following recommendation: After careful consideration of performance concerns with the Finance Clerk I position, which is the responsible for Accounts Receivable (EMS and Utility Billing), the Administrator is recommending dismissal.  This position is currently held by Jaimye Benedict.”

Before calling for a motion on the recommendation, Mr. Julien stated that he concurred with Ms Dettling’s recommendation.

Motion to approve the recommendation by Ms Goldner. Second by Ms Thompson.                         All approved.

Motion by Mr. Cameron to allow the Village Administrator to advertise for a part-time employee to fill the duties of Finance Clerk I.  Second by Ms. Goldner.  All approved. 

  1. Old Business 

                    None

 

 

 

  • Adjournment 

       Ms Thompson made a motion to adjourn at  5:57 PM.  Second by Mr. Cameron.  All approved.

NB Council Minutes – Nov. 4

VILLAGE OF NORTH BALTIMORE – COUNCIL MEETING MINUTES – NOVEMBER 04, 2014

VILLAGE OF NORTH BALTIMORE – COUNCIL MEETING MINUTES – NOVEMBER 04, 2014

I. Pledge of Allegiance

Mayor Julien called the meeting to order at 7:30 PM and led the Pledge of Allegiance.

II. Roll Call:

Mayor Mike Julien-Here, Leslee Thompson-Here, Aaron Patterson-Here,
Janet Goldner-Here, Bill Cameron-Here, Rich Rose-Absent, Arthur Patterson III— Absent, Clerk Richard Van Mooy-Here, Kylie Hiser—Student Representative–Present.

Ms Goldner made a motion to excuse Messer Patterson III and Rose. Second by Mr. Cameron. All approved.

III. Approval of the Minutes:

Motion by Mr. Cameron to approve the minutes of the 10-21-14 meeting. Second by Ms Thompson . All approved.

IV. Public Participation:

Pat Hernandez and Lisa Frost addressed council about their water bills. They live in adjacent homes and both their September water bills increased dramatically only to return to the usual size for October. Following a phone call to the village office, the water department checked for leaks and found none. They were told that Supt. Patterson would call them to discuss possibilities other than a leak. Supt. Patterson did not call them and the mayor did not respond to a voicemail request for a return call. Both expressed their disappointment in the lack of response and common courtesy toward a citizen of the village.

Mayor Julien said that he checked the situation and followed up with a letter as a means of keeping a paper trail. The letter was mailed 10-03-14 and had not yet arrived at either residence.

Ms Dettling said that she reviewed the usage and both home used about 2000 gallons more than usual during the months in question. Council discussed the matter and several expressed concern that there is no explanation for the spike in billing costs. Ms Dettling will double check with Supt. Patterson and make contact with the complainants.

V. Letters and Communications:

Aaron Patterson reported that he had received a complaint about poor street drainage at S. Main and American Legion Dr. He suggested a catch basin be installed. Referred to Supt. Wickard.

VI. Administrative Reports:

Finance Officer: Present. Report Submitted.

Officer Kirk reported that our insurance will cover all or a portion of the fraudulent checks that were passed. After some discussion council expressed the opinion that neither we nor our insurance should pay for the bank’s error since we took all precautions with the checks. Officer Kirk will review the issue.

Mr. Cameron asked if the two donations to the police department listed on the report were earmarked. The Eagles’ donation is for SRO DARE training and DS Brown is for body cameras for the officers.

The drop in our income tax receipts was noted. The completion of the sewer project may be one of the reasons the decline.

EMS Chief: Present. Report Submitted.

Council reviewed the new report format. They were complementary on the call responses for the month.

Fire Chief: Present. Report submitted.

Chief Francisco asked council to consider an ordinance to bill insurance when the department is called out on I-75 for a MVA. Referred to COTW.

Police Chief: Present. Report submitted.

Chief Baer introduced Dustin Decker, a current member of the police auxiliary, whom he is recommending to be hired at a PT on call dispatcher at $7.95 per hour effective 11-05-14. Motion to approve by Ms Goldner. Second by Mr. Cameron. All approved.

Village Administrator: Present. Report Submitted.

Ms Dettling reviewed her report. She stated that she is authorizing OT for April Dick due to the suspension of an office person.

Based on Ms Dettling’s recommendation, Ms. Goldner made a motion to approve the use of letter sized paper for all agendas, minutes, ordinances and resolutions effective 01-01-15. All customary public access and archiving practices will continue to be followed. Second by Ms Thompson. All approved.

Clerk: Present. No report.

Appointed Legal Counsel: Absent. Excused by the mayor.

Mayor: Present. No report.

An executive session is needed at the end of the business meeting.

VII. Standing Committees:

Economic and Community Development (Aaron Patterson)

No Report

Public Safety (Ms Goldner)

No Report

Mr. Julien announced that he has completed the village reverse 911 data base. He hopes to begin sign ups by 12-01-14 and following community meetings the system will be active 01-01-15. Referred to COTW.

Personnel, Policy and Ordinance Review (Mr. Rose)

No Report.

Public Works (Art Patterson)

In the absence of Art Patterson, Aaron Patterson made a motion to authorize the Village Administrator enter into an agreement with the Wood County to complete the Handicapped Door Improvement project and
authorize the expenditure of up to $20,700 for the village’s share of the project including alternate bid for parking lot resurfacing. Second by Mr. Cameron. All approved.

Details of the Lars Larson plaque referred to COTW.

Public Utilities (Mr. Cameron)

No Report.

Ms Dettling reported that the initial headwork’s planning meeting will be held next week. She hopes that a recommendation will follow in short order.

Finance and Technology (Ms Thompson)

No Report other than the 2015 budget which will be presented at the COTW.

VIII. New Legislation, Resolutions, Motions or Business

Aaron Patterson made a motion that Ordinance 14-42 be read by number and title only for the first reading. Second by Mr. Cameron.

Ordinance 14-42 read by number and title by the mayor.

ORDINANCE 14-42 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2014, AND DECLARING AN EMERGENCY

IX. Second Reading of Ordinances and Resolutions

Ms Thompson made a motion that Ordinance 14-41 be read by number and title only for the second reading. Second by Ms Goldner

Ordinance 14-41 read by number and title by the mayor.

ORDINANCE 14-41 AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW AN AGREEMENT WITH THE PUBLIC DEFENDER COMMISSION OF WOOD COUNTY, AND TO DECLARE AN EMERGENCY

X. Third Reading of Ordinances and Resolutions

None

XI. Other New Business

Mr. Cameron said that future Great Lakes billing reports will include the year of the occurrence.

XII. Other Old Business

None

XIII. Payment of the Bills

Aaron Patterson made a motion to put the bills totaling $ 32,069.63 on the Claims Ordinance. Second by Ms Thompson. All approved.

Before the vote Aaron Patterson suggested that Cintas has exceeded the specified rate increase and should be required to refund the overage.

Aaron Patterson made a motion to pay the bills totaling $ 32,069.63. Second by Ms Thompson. All approved.

XIV. Executive Session

Aaron Patterson made a motion to enter into executive session at 8:30PM for 121.22 G1 to consider the appointment, employment, dismissal, promotion, demotion or compensation of a public employee. Second by Mr. Cameron. All approved

XV. Return to Regular Session

Aaron Patterson made a motion to return to regular session at 9:10 PM. Second by Ms Goldner. All approved.

XVI. Adjournment

Ms Goldner made a motion to adjourn at 9:10 PM. Second by
Ms Thompson. All approved.

Public Meeting held Saturday for “old school property” zoning change

The North Baltimore Village Council held a public hearing for the zoning change request made for the south half of “the old school” property on West Water, between 2nd Street and Frazier. (CORRECTION by Editor)

The North Baltimore Village Council held a public hearing for the zoning change request made for the south half of “the old school” property on West Water, between 2nd Street and Frazier.

In attendance were council members Leslee Thompson, Bill Cameron and President of Council, Janet Goldner, who ran the meeting. Also in attendance for the village were Mayor Mike Julien (CORRECTION – Julien was excused), Clerk Rick Van Mooy, Village Administrator Donna Dettling and Village Legal Council Chet Marcin.

Nearly two dozen public packed into the undersized village council chambers, with nine folks addressing council. None of those who spoke to council thought that the change, of the roughly 2 acres to a business/commercial classification, was a bad idea. All that spoke thought that the zoning change for a Reineke dealership parking area expansion, was, in fact a good idea. However, more than half who spoke, did agree, that council needs to put safeguards in place to ensure that the neighborhood is not adversely affected, and that proper paved surfaces, with proper drainage and nice, low-impact lighting, along with some screening be included, in whatever the Reineke dealership plans were to include.

Concern was also stated regarding possible uses of the land in the future, if Reineke were to sell the property. Concern was also brought as to what might happen on the north half of the lot, if per chance someone else were to purchase the land and request a similar change in the zoning designation, but not with a plan that was as agreeable as what is being proposed by Reineke.

John Sponslor said he favors the Reineke expansion, but suggested the school is not getting a good price for the land, and the council should consider voting “no for now,” and working on a new zoning classification.

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Council will have 30 days from the hearing to make some type of decision. Council does have the topic on their agenda for possible action for the meeting at 7:30 this evening (11/18).

NB EMS Report – October 2014

North Baltimore EMS Chief Will Matthes submitted the following report to Village Council at the November 4 meeting.

We apologize for the delay in posting this report. We have trouble manipulating some of the files submitted for publication.

We are testing various methods through the new software that we are using, for your viewing convenience.

Click on the link below for the October EMS Report:

 https://www.thenbxpress.com/wp-content/uploads/2014/11/EMS-village-Council-Report-Oct-2014.pdf 

FERC public hearing announcement for the Rover Pipeline 

FERC public hearing announcement for the Rover Pipeline – – – There are several important pieces of information about the hearings you should know:

FERC public hearing announcement for the Rover Pipeline

There are several important pieces of information about the hearings you should know:

·         These hearings mark the beginning of the public input process to Federal agencies. The hearings enable FERC to gain a robust understanding of community interests at stake for the pipeline – including the benefits, necessity, and community issues surrounding Energy Transfer Partners’ (ETP) initial pipeline plan.

·         The public may participate in this process either in person at the hearings, or through written comments submitted by mail or online. All comments – regardless of how they are received – are given equal consideration.

·         Energy Transfer Partners will be providing a brief presentation summarizing our initial filing and plan. The planned route and other information on the Rover Pipeline submitted to FERC, is subject to change. It’s possible these initial materials will be adjusted, based on the input received from these hearings and further study by government agencies.

·         Route changes and other mitigation actions taken to accommodate the interests of landowners or communities, or to address government agency findings, will be made available to the public for further review and comment, in early 2015

The public is invited:

Tuesday, December 2nd, in Defiance.

6:00 P.M. @ Defiance College, Schomburg Auditorium. 701 N. Clinton Street, Defiance.

For more information regarding this project:

http://www.energytransfer.com/ops_etrover.aspx

Rover Pipeline Map

NB Village Council Minutes – Oct. 21

VILLAGE OF NORTH BALTIMORE COUNCIL MEETING MINUTES – OCTOBER 21, 2014

VILLAGE OF NORTH BALTIMORE  COUNCIL MEETING MINUTES – OCTOBER 21, 2014

Pledge of Allegiance 

Mayor Julien called the meeting to order at 7:30 PM and led the Pledge of Allegiance.

Roll Call: 

Mayor Mike Julien-Here, Leslee Thompson-Here, Aaron Patterson-Absent,

Janet Goldner-Here, Bill Cameron-Absent, Rich  Rose-Absent, Art Patterson—

Here, Clerk Richard Van Mooy-Here, Student Representative Kylie Hiser—Here.

Ms Thompson made a motion to excuse Messer Cameron, Patterson and Rose.     Second by  Art Patterson.  All approved.

Approval of the Minutes:

Motion by Aaron Patterson to approve the minutes of the 10-07-14 meeting as corrected.  Second by Ms Goldner.  All  approved.

Public Participation:

Tom Clemons addressed council as a representative of the Wood County             ADAMHS board in support of the board’s 1.6 mill levy renewal.  Mr. Clemons             said that this levy represents 40% of the board’s annual revenue and without it             services would be greatly reduced.  He reviewed the services that the ADAMHS             provides to the community and urged all to vote yes for its renewal.

Letters and Communications:

None

Administrative Reports:

Finance Officer: Present. Report Submitted.

Mr. Kirk reported that we have received an 11% increase in our health insurance             premium. While this is a major increase it is less than the 20% increase that he             was expecting.

Mr. Kirk reported that the village has been victimized by fraudulent checks that were passed in the Columbus area.  He is working with law enforcement and     Huntington security on the issue.  The loss may be covered by insurance. Chief           Baer described the process by which fraudulent checks are passed.

Village Administrator: Present. Report Submitted.

Ms Dettling reviewed the bidding process for the 2014 tree removal.  She reported             that the lowest bidder did not provide insurance or workers’ comp information as             required.  After the bids were opened, Ms Dettling informed the bidder, Myers             Tree Service of the deficiency.  Myers subsequently submitted proof of insurance             and workers’ comp but both policies were dated after the bid opening date.  To             that end, Ms Dettling rejected Myers’ bid.  Mr. Marcin concurred with this             decision.

Based on Ms Dettling’s recommendation, Ms Thompson made a motion to          authorize the village administrator to enter into an agreement with Ashcraft Tree     and Shrub Service for 2014 tree removal per bid specs at a cost not to exceed $ 16,050. Second by Ms Goldner.  All approved.

Clerk: Clerk Van Mooy reported that the 11-04-14 agenda would not be    prepared until 11-02-14.

Aaron Patterson returned the conversation to the finance officer’s report.  He       questioned if sufficient effort was expended in seeking health insurance quotes,         In response to his question Mr. Kirk said that we have a new plan administrator        but we are sticking with our current carrier.  Aaron Patterson said that when he        was the chair of the Finance Committee  the village did a comprehensive market            search for the best rate.  Ms Dettling discussed several cost          savings measures that            are part of the 2015 coverage.

Appointed Legal Counsel Present.

Mr. Marcin discussed draft Ordinance 14-41 that could be added to the agenda or             held for the 11-04-14 meeting.

Mayor: Present.

Mr. Julien distributed copies of a letter in support of the street levy renewal.  It   will be sent to the media for publication.

Mr. Julien said that an executive session is need at the end of the meeting.

Standing Committees:

Economic and Community Development (Mr. Aaron Patterson)

No Report

Public Safety (Ms Goldner)

Ms Goldner distributed information on the 2015 EMS budget suggestions that     were a result of a brainstorming session held earlier in the day.  She said that our EMS service has improved and that we’re on the right track.  Chief Matthes      concurred. He said that without continued council support with funding that the   standard of care that is being delivered would be reduced. Members were asked to review the information in advance of the COTW.

Based on the recommendation of the Public Safety Committee, Aaron Patterson made a motion to authorize the North Baltimore Police Department to research funding opportunities to add a K9 unit to the force.  All approved except Ms Thompson who voted no.

Personnel, Policy and Ordinance Review (Mr. Rose)

No Report.

Public Works (Mr. Art Patterson)

Ms Dettling reported that she asked the previous bidder for the pole barn roof replacement, JB Roofing, to provide an update of their 2013 quote for the work.  Based on that revision, Art Patterson made a motion to authorize the village administrator to enter into an agreement with JB Roofing for the pole barn roof replacement at a cost not to exceed$ 39,887 per quote #E13-180. Second by Aaron Patterson.  All approved.

Public Utilities (Ms Cameron)

Supt. Patterson and a representative from Jones and Henry explained the proposal             for a study to maximize the efficiency of the pumps at the treatment plant.  Due to             the reduction in flow caused by the SSP, the pumps are running inefficiently due             to their 1960’s design.

Aaron Patterson made a motion to authorize the Village Administrator to enter             into an agreement with Jones and Henry to complete a Project Cost Study for the             Headwork portion of the wastewater treatment Facility at a cost not to exceed             $16,150 per Jones and Henry             proposal dated 10-15-14 to be paid from the             wastewater professional services fund.  Second by Ms Goldner.  All approved.

Finance and Technology (Ms Thompson)

Ms Thompson reported that her committee is working on the 2015 budget and hopes to meet again before the COTW.

New Legislation, Resolutions, Motions or Business

Aaron Patterson made a motion to add Ordinance 14-41 to the agenda.  Second by Art Patterson.  All approved.

Aaron Patterson  made a motion that Ordinance 14-41 be read by number and title only for the first reading.  Second by Ms Thompson

Ordinance 14-41 read by number and title by the mayor.

ORDINANCE  14-41 AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW AN AGREEMENT WITH THE PUBLIC DEFENDER COMMISSION OF WOOD COUNTY, AND TO DECLARE AN EMERGENCY

 Second Reading of Ordinances and Resolutions

None

 Third Reading of Ordinances and Resolutions

None

 Other New Business

None

 Other Old Business

Aaron Patterson asked for an update on the Cintas contract.  Ms Dettling said that she had a brief conversation with the vendor with no change.  She will keep an     eye on the contract renewal date and make sure that we cancel it.

Payment of the Bills

Ms Goldner  made a motion to put the bills totaling $ 299,900.26 (SSP 110,069.40) on the Claims Ordinance.  Second by Ms Thompson.  All approved.

Aaron Patterson made a motion to pay the bills totaling $ 299,900.26.  Second by Ms Thompson .  All approved.

Executive Session

Aaron Patterson  made a motion to enter into executive session at 8:30PM for  121.22 G1 to consider the appointment, employment, dismissal, promotion, demotion or compensation of a public employee.  Second by Art Patterson  All approved

Return to Regular Session

Ms Goldner  made a motion to return to regular session at 9:08 PM.  Second by Ms Thompson. All approved.

Adjournment

Art Paterson made a motion to adjourn at  9:08 PM.  Second by Ms Goldner.  All approved.

NB Village Administrator Report to council – Oct. 2104

NB Village Administrator Report to Village Council for October, 2014

Village Administrator Report

NB Village Administrator Report to Village Council for October, 2014

  1. Meeting Review
  • October 20th – Playground Representative
  • October 20th – Pre-construction meeting re: Silo and Clarifier Painting Project
  • October 21st – Public Safety Committee Meeting
  • October 28th – Laurie Limes re: Village Website
  • October 21st – TMACOG Transportation Committee Meeting
  • October 23rd – Zoning Board of Appeals – Variance Hearing
  • October 28th – Planning Commission Meeting
  • October 28th – Public Safety Committee Meeting
  • October 28th – Meeting with Auditor of the State representatives
  • October 28th – Planning Commission Meeting
  • October 29th – Benefit Strategies re:Health Insurance Renewal

 

  1. Upcoming Meetings:
  • November 3rd– Meet with Laurie Limes re: Village Web Site
  • November 4th – County Sheriff demo re: Dispatch Software
  • November 4th – Headworks Study Kick-off meeting
  • November 4th –Public Safety Committee Meeting
  • November 5th – USDA, Peterman, Helms re: Project Close out meeting
  • November 10th – Tree Commission
  • November 17th – Tentative meeting with Stephanie Miller DNR re: Tree Plan

 

  1. Holiday Reception. Council is invited to the Wood County Economic Development Commission Holiday Reception to be held on Thursday, December 4, 2104 from 4:00 p.m. to 6:30 p.m. at the Holiday Inn French Quarter in Perrysburg.  See the attached invitation. 
  1. Economic Development 101. A save the date invitation is included with my report. I plan to attend the workshop and I encourage the Economic Development Committee of Council to attend if possible, however anyone can attend.

 

  1. Park Grant Follow-up. Attached is a letter from Wood County Park District informing the village that we received a grant for the broken spiral slide. I have followed up with the park equipment vendor to order the slide and with the County on procedure for getting the funds. 
  1. Roof Update. The prognosis for the roof was not encouraging. Mr. Meyer did a lot more caulking and sealing then he thought would be needed. He typically finds 20 to 30 places that potential leaks can occur.  He said that there were over 200 places for potential leaks on the roof.  Many areas damaged due to antenna placement and guy wires.  It appeared that little care was used when placing this equipment on the roof.  The most distressed area of the roof is in the poorly devised drain system. Water is trapped below and between layers and continues to cause problems.   I will be working with Doug Wickard on an aggressive maintenance plan for the roof until such time as we can construct a new roof.  Mr. Meyer guaranteed that he stopped the leaks, but we are on borrowed time and need to plan for replacing the roof sooner rather than later. 
  1. Plow Class. The DPW will be attending a free Snow Plowing Class in November. The class will focus on best snow plow practices in urban settings.  
  1. Office Update. To keep up with office needs, I’m looking into the possibility of using various part-time personnel that already work for the Village to help cover the phone and help-out at the counter for a few hours a week. Chris and April have stepped up to learn the Utility Billing System, which supports much needed cross-training for one of the primary functions of the office.  They were able to complete shut-offs this week and process a billing and get it in the mail.  I’m also following up with contacts at Bowling Green University and Findlay University for Student Interns.  
  1. Agenda and Minutes 8 ½ x 11 vs. 8 ½ x 14. In working with Clerk VanMooy on agenda items, we discussed the possibility of doing the agendas and minutes on 8 ½ x 11 letter size paper vs. 8 ½ x 14 legal size paper.  This would save some money on paper and copying, and it would be handy when preparing the complete agenda packet with one size paper.  We would also save money on archiving minutes on letter size paper by reducing the cost of the binding covers we currently use. I followed up with the State Achieve Office to confirm if we are required by law to archive on legal vs. letter size paper.  Janice Tallman of the Local Government Records Division emailed me; “as far as minutes and according to the Open Meetings Act, a public body can make a determination as to what medium they use to retain their minutes.  She said that there are no set guidelines as to using legal or letter size paper, but we must ensure that the method we use, makes them available for public inspection and permanent safe keeping”. 

Recommendation:  Propose that Council make a motion to use letter size paper for agendas and minutes; with the understanding that minutes will be made available for public inspection and properly archived for permanent safe keeping. 

  1. Board of Zoning Appeals. The monthly BZA meeting was held on October 23, 2014, which included a Variance Hearing. The Variance was approved and a copy of the Notice of Decision is attached to this report.

 

NB Police Monthly Report to Council – Oct. 2014

North Baltimore Police Chief Allan Baer submitted the following report to Village Council for October, 2014.

North Baltimore Police Department Monthly Report

Report for the Month of October

Total Monthly Calls for Aid 278

Yearly Total 3118

Alarm 7
Animal 1
Assault 2
Assist 17
Auto Theft 0
Bad Check 0
Bank Escort 0
Bomb Threat 0
Breaking &Entering 0
Attempted Breaking & Entering 0
Burglary 5
Attempted Burglary 0
Child Abuse 1
Criminal Damaging 4
Criminal Mischief 2
Criminal Trespassing 1
Curfew Violation 3
Carrying a Concealed Weapon 0
Death Call 0
Disturbance 17
Disorderly Conduct 3
Domestic 0
Drugs 1
Eviction Notice 0
Fire 15
Firearms 0
House Check 42
Junk Notices 2
Juvenile 10
Liquor Violations 0
Lost & Found Articles 5
Other 67
Funeral Escort 2
Menacing 6
Mental 1
Missing Person 1
Open Door/Window 2
Paper Service 15
Parking Tickets 0
Peace Officer 10
Probation Violation 0
Property Damage 5
Rape 0
Repossessions 1
Receiving Stolen Property 0
Robbery 0
Armed Robbery 0
Search Warrant 0
Sexual Assault 0
Shoplifting 1
Suicide 0
Attempted Suicide 0
Suspicious Person 15
Suspicious Vehicle 14
Telephone Harassment 2
Theft 10
Attempted Theft 0
Traffic Complaint 52
Truancy 2
Vandalism 3
Vehicle Unlock 6
Warnings 43
Warrants 11
Welfare Check 4
911 Hang Ups 5

CALLS FOR SERVICE TOTAL 278

ACCIDENTS 2
FATAL 0
INJURY 0
PROPERTY DAMAGE 2

TOTAL 2

ARREST 12

MISDEMEANOR 10
Felony 2
Traffic 13
OVI 1

TOTAL 25

School Board Report – Oct. 28

The regular meeting of the North Baltimore Local Board of Education was held on Tuesday, October 28, 2014 at 5:30pm in the MS/HS Complex.

by Russell Bretz
Parent-Teacher Conferences Thursday & Friday
The regular meeting of the North Baltimore Local Board of Education was held on Tuesday, October 28, 2014 at 5:30pm in the MS/HS Complex.
After a brief Treasurer’s report by Treasurer, Eve Baldwin and administrative reports which can be read elsewhere in this publication, the Board moved to regular agenda items.  One note:  There will be early dismissal on Thursday and no school on Friday of this week . Parent-Teacher conferences will be held both days.
Regular Agenda Items:
Approved a medical leave of absence for Jon Eichar, Intervention Teacher, beginning approximately December 15, 2014 through February 17, 2015 using  his accumulate sick leave as necessary.
Approved a medical leave of absence for Jeanne Titus, Powell Teacher beginning September 27, 2014 for approximately six weeks using her accumulate sick leave as necessary.
Approved a Classified Limited Contract (Non-Teaching, Non-Union) revised contract for Sandra Stewart for the 2014-2015 and 2015-16 school years to replace and supersede the previous contract for 2014-15 and 2015-16 school years with the current rate of pay that had been Board approved on May 27, 2014.
Approved the following supplemental contracts for the 2014-15 school year at the appropriate step:
Chris Lofquist                      Athletic Trainer
Keith Beck                           Athletic Trainer
Bart Welte                           Athletic Trainer
Sadie Jo Harris                   Athletic Trainer
     All at $25 per hour
Troy Trumbull                     Jr. Hi Girls Basketball
Dutch Hopple                      Jr. Hi Boys Basketball
Matt Matthes                      Jr. Hi Boys Basketball
Kyle Shackle                       Jr. Hi Asst. Wrestling
Luke Garner                        Assistant Wrestling – Volunteer
Cindy Coppler                     Mentor Teacher for Stephanie Smith
Scott Lockwood                 Title I Stipend – $3,000, Title II Stipend – $1,000 (Paid with Grant Funds).
Georgianna Lanning          Title II Stipend – $1,200 (Paid with Grant Funds).
Approved the following supplemental contract for the 2014-15 school year:
Matt Archer                         Jr. Hi Girls Basketball (8th)
                     Board member, Tim Archer abstained from the vote.
Approved classified contracts to the following for the 2014-15 school year:
Amy Lee                               Cafeteria – Aide
Ann Glamm                          Human Resources – Highly Qualified Category
Approved the 2014-15 health insurance costs as previously presented.
Approved an agreement with the Wood County Board of Developmental Disabilities (Wood Lane) for special education services for the 2014-15 school year at no cost to the district.
Approved an agreement with Fuel Education, LLC, Peak Systems  for online instruction for North Baltimore Students at a cost of $3,150 for a block of 10 students per semester for the 2014-15 school year.
Approved the following North Baltimore Policy updates/revisions as reviewed for approval by the Board policy committee:
5330.02  Procurement and use of Epinephrine (E-Pens)
5336 Care of Students with Diabetes
8325 Receiving Legal Documents
Approved handbook policy on Control of Casual Contact Communicable Diseases.
Approved an annual maintenance agreement with Cummins Bridgeway for the generator at the MS/HS Building at a cost of $515.33
Addendum Items:
Approved a Classified Contract to Babette Gallup as a 6 hour custodian for the remainder of the 2014-15 school year.
No Committee reports were given.
Other Board Business:
The annual Organizational Meeting was set for Tuesday, January 13, 2015 at 5:30pm.  Board President, Tami Thomas was elected President Pro-Tem to preside.  The regular meeting will follow at 6:00pm.
The next regular meeting of the North Baltimore Local Board of Education will be held on Tuesday, November 25, 2014 at 6:00pm in the MS/HS Complex.

NB Fire Report to Council – October 2014

Village of North Baltimore Fire Department

Report for the Month of October 2014

Total Monthly Calls for Aid – 13                                 

Yearly  Total – 208

Response to:CountComments
603 S Poe Rd4MFR
I-755MVA
600 Sterling Dr4Fire Alarm
Rudolph Rd7MVA
209 Central Ave5MFR
930 E Broadway6MFR
100 N Tarr St11Tree on House
I-758MVA
I-757MVA
Eagleville Rd3Gas Leak
655 S Poe Rd3MFR
Mitchell Rd8MVA
220 Sprigg St7MFR

MFR – Medical First Responder

MVA – Motor Vehicle Accident

Finance Officer’s Report to Council – Nov. 4

North Baltimore Village Finance Officer’s Report to Council – November 4, 2014

North Baltimore Village Finance Officer’s Report to Council – November 4, 2014

  • Income tax collections 2014 vs. 2013 as of 10/31/2014:

Month                   2014                     2013           2014 Over/Under

January                75,676                  75,569                107

February              50,883                  50,321                562

March                   60,840                  46,861             13,979

April                      97,156                  66,759             30,397

May                       71,530                  84,295            (12,765)

June                      56,892                  87,401            (30,509)

July                       53,452                  47,136               6,316

Aug                       48,010                  54,383              (6,373)

Sep                       49,602                  38,572              11,030

Oct                        62,155                  109,578           (47,423)   

Total               (39,644)

  • The accounts payable list for Oct 22 – Oct 31 is included for council review and approval on the Claims Ordinance.
  • Difference in income tax collections – 2014 vs 2013
  1. Decrease in collections: Taxes withheld from employees
  2. Decrease in collections: Taxes withheld from Businesses
  3. Decrease in collections: Estimated taxes withheld for the next filing year.
  • Collections to note:
    1. S. Brown donation to NB Police – $250.00
    2. Eagles donation to NB Police – $750.00

Note: Chief Baer has requested these amounts be added to his budget.

  • Upcoming Legislation (11/18)
    1. Clean Up Ordinance
    2. Transfer Ordinance
    3. Revenue Adjustment Ordinance
  • Ordinance Explanation:
  1. Appropriation ordinance – D.S. Brown and Eagles donation to the Police department.
  • Great Lakes EMS collections are listed as a separate
  • The 2015 budget will be presented at the 11/11 COTW and its first reading will be on 11/18. It will receive three readings prior to year end.
  • The village has signed with Benefit Strategies and Medical Mutual for the Village’s 2015 healthcare coverage with an increase of 11.87% from 2014. There have not been any changes in coverage.
  • The village has signed with PEP for property and liability insurance for coverage in 2015.
  • There is a resident whose previous employer was incorrectly withholding North Baltimore Tax from his paychecks.  The tax years span from 2008-2013.  Per CCA this is a legitimate claim and they mentioned he is due a refund.  The issue is that tax years from 2008-2010 are out of statute and can only be paid with the Village’s consent.  Years 2011-2013 will be going through the process automatically.
  1. From 2008-2013, this refund is roughly a few hundred dollars.
  1. The Income Tax Review Board has agreed to refund the entire amount from 2008-2013.
  • I have been in touch with PEP and Huntington regarding the check fraud. It appears this will be an approved claim with PEP, and we will be potentially reimbursed for the full amount.
  • During this period of transition, both April and myself were able to effectively complete utility billing procedures, and the utility bills were sent out on time. It is worth noting that April Dick has been a large part of this smooth transition – she has been a valuable asset in the operation of the administrative office.