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FINANCE OFFICER’S REPORT – Nov. 17

FINANCE OFFICER’S REPORT – Chris Kirk – Council Meeting – Nov 17, 2015

1) The Bill List from 10/31 – 11/13 is included for council review and approval on the claims ordinance.

2) Collections to Note:

a. SRO fees to date: $8,612.11

b. Time Warner Cable: 3Q Franchise Fees – $4,585.29

c. Disc Golf Donations as of 11/12/2015

i. Bob Kelley Chevy-Buick: $400.00
ii. North Baltimore Dental: $400.00
iii. Hancock Wood: $200.00
iv. Carol Hetrick: $50.00
v. Margaret Thomas: $50.00
vi. Ankney Insurance: $200.00
vii. American Legion: $500.00
viii. Caseys Sales & Service: $400.00
ix. Patterson Sanitation: $400.00
x. Eagles: $800.00
Total: $3,400.00

Disc Golf Fund balance at 1/1/15: $850.00

Total DG funds available: $4,250.00

3) Ordinance explanation:

FIRST READINGS

1) Appropriation Ordinance: Adding $5,000 to the Tree Commission Budget for additional work to be performed.

2) Appropriation Ordinance: Adding $4,000 to the Disc Golf Budget for the purchase of materials. Mr. Hetrick provided me a quote for supplies in the amount of $3,745.23. The reason for the emergency measure is because the materials have been ordered.

3) Appropriation Ordinance: Adding $275.76 to the Cemetery Maintenance Budget. These funds were a donation from Hancock Wood for the Noah Pelton Eagle Scout Project. The reason for the emergency measure is because the project is already underway.

SECOND READINGS

1) Annual Appropriation Ordinance 2015-75: Annual budget for fiscal year 2016 to receive its second reading. The only change that was made from its first reading is a $20,000 transfer from the General Fund to the 901 fund for a new fire ladder truck.

2) Wage Resolution 05-2015: Establishes pay rates for village employees for fiscal year 2016. This was a management recommendation from our 2014 audit. This has been updated per the finance meeting and council recommendations. I have listed the EMS Chief as a salaried position with a wage TBD.

I spoke with the EMS chief in McComb. His 2014 annual wage was roughly $51,500. To allow room for growth, I am recommending this position be listed as a category 15 (48,084.78 – 62,510.21). I have amended the Pay Range Assignment sheet to show this position as a pay level 15. Seeking approval for the amended Pay Range Assignment sheet.

THIRD READINGS

1) Appropriation Ordinance 2015-68: Adding $21,189.96 to the park budget for the purchase of playground equipment. This purchase is supported by a county grant in the same amount. The village will be receiving the grant funds in 2016.

2) Ordinance 2015–69: Amending the village tax code: Upon the state passing HB 5, there are changes that need to be made to the Village tax code. This ordinance was a template received from CCA. They provided this to all of their member communities. I have updated the ordinance to include the repeal of the residence tax credit, the 1% village income tax rate, and the 21.5% of income tax proceeds to be earmarked for EMS operations in 2016. These changes were recommended by CCA.

3) Ordinance 2015–70: Approving the creation of a new fund: Per the management recommendations from our 2014 audit, this fund is required by the state. This will house the revenue received from the Mayor’s Court Computer fees paid.

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