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04-07-15 minutes
VILLAGE OF NORTH BALTIMORE
COUNCIL MEETING
APRIL 07, 2015
MINUTES
I. Pledge of Allegiance
Mayor Julien called the meeting to order at 7:30 PM and led the Pledge of Allegiance.
II. Roll Call:
Mayor Mike Julien-Here, Leslee Thompson-Here, Aaron Patterson-Here,
Janet Goldner-Here, Bill Cameron-Here, Rich Rose-Here, Art Patterson—
Here, Clerk Richard Van Mooy-Here, Student Representative Hank Matthes—Here.
III. Approval of the Minutes:
Motion by Ms Goldner to approve the minutes of the 03-17-15 meeting. Second by Mr. Cameron. All approved.
IV. Public Participation:
Chet and Stephanie Clark addressed council on the water bill for 112 Zihlman St. The Clarks inherited the house and found a past due water bill of $1716.93 pending. This water usage is the result of a relative who lived in the house not paying the bills for a couple of years. The village did not put a lien on the property as our ordinance requires. Mr. Marcin said that since the owners died a couple of years ago, the six month window for a lien to be placed on the estate is past. As part of the discussion, no explanation on how this situation has been allowed to occur was provided. Referred to COTW. Motion by Mr. Cameron to forgive the outstanding water bill and start with a $ 0 balance based the village not filing a lien with in the required time period. Second by Ms Goldner. All approved.
Bonnie Knaggs asked if the village is planning on an unlimited pick up as has been done in the past. She was told that is 06-22-15 and that she should check the newsletter for this sort of information.
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V. Letters and Communications:
Ms Goldner reported that she has information on a Lowe’s grant program to assist towns with projects. She will send this information to Ms Dettling.
VI. Administrative Reports:
Finance Officer: Present. Report Submitted.
Mr. Kirk gave an overview of his report.
EMS Chief: Present. Report Submitted.
Based on Chief Matthes’ recommendation, Aaron Patterson made a motion to approve Larry Bateson as an EMS member. Second by Mr. Cameron. All approved.
Chief Matthes pointed out that the response vehicle is in sad shape. Ms Dettling said that we are waiting to hear back from USDA regarding the discount purchase plan. If it is approved, sufficient funds remain form the last levy that was earmarked for EMS vehicle purchase that we should be able to replace the response vehicle with very little out of pocket expenditures.
Chief Matthes said that he’s just about ready to begin using EMS charting software. This electronic reporting system should allow for more unified reporting and perhaps better collections. Mr. Cameron asked Ms Goldner to stay on top of this.
Fire Chief: Present. Report Submitted.
Chief Francisco reported that Casey’s is seeking front end parts for #756.
Chief Francisco reported that four of the six new hires have passed their test.
Mr. Julien said that a resident had thanked him for the assistance that was recently provided by EMS, fire and police for her son.
Police Chief: Present. Report Submitted.
Chief Baer warned residents of a new scam that has surfaced recently. The scam involves a caller who identifies himself as an IRS employee. Chief Baer said that the IRS only uses US Mail and that if anyone gets one of these calls that police should be called.
Chief Baer reported that the department received 61 kid’s bike helmets through the “Put a Lid on It” grant. These will be distributed at Safety Village.
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In repose to Mr. Cameron’s question about duplicate reports, Chief Baer said that there are only 40 categories for the dispatcher to use then coding a report. This is the dispatcher’s decision and sometimes there is some redundancy in the coding.
Village Administrator: Present. Report Submitted.
Mr. Cameron asked about the replacement slide for the park. Ms Dettling said that it has been ordered but she fears that the company is in the process of closing and hence not filling orders. She may ask Mr. Marcin to look into this.
Mr. Cameron suggested that as part of the spring spruce up that the Street Department pound in the many nails that are lifting on the equipment.
Mr. Rose asked Ms Dettling to see if a dead tree on the southeast corner of Poe and CSX is a village tree.
Based on Ms Dettling’s recommendation, Ms Thompson made a motion to approve the CDBG Cover letter to be submitted with the CDBG Application for funding to make ADA Improvements at the Intersection of Broadway and Tarr Streets. Second by Mr. Cameron. All approved.
Clerk: Present. No Report.
Solicitor: Present.
Mr. Marcin reviewed the latest revision to Ordinance 14-52.
Mr. Marcin reviewed his research regarding the ODOT contract concerning SR 18. He said that ODOT is only responsible for the pavement. Anything above that, including the light poles, is the village’s responsibility. A discussion of damage to the curbs and possible future damage to the light poles reached no conclusion other than all damage claims should be reported to the PD and an insurance claim filed. Aaron Patterson suggested that whenever poles are damaged in the future that they be replaced with cheaper non-matching poles.
Mayor: Present.
Based on the recommendation of the mayor, Aaron Patterson made a motion to pay 50% of the cost of replacement flags for Main St. The other 50% will be paid by the legion. Second by Mr. Cameron. All approved.
Mr. Julien said that the 05-16-15 Safety Committee would be a good time to make firm plans for the community meetings to explain the emergency notification program.
Mr. Julien requested an executive session.
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VII. Standing Committees:
Economic and Community Development (Mr. Aaron Patterson)
No Report.
Public Safety (Ms Goldner)
Based on the recommendation of the Public Safety Committee, Ms Goldner made a motion to approve EMS Bylaws as revised 03-10-15. Second by Mr. Cameron. All approved.
Based on the recommendation of the Public Safety Committee, Ms Goldner made a motion to approve using the Wood County Sheriff’s Office to dispatch services for all Fire and EMS calls effective 04-20-15. Second by Mr. Cameron. All approved.
Based on the recommendation of the Public Safety Committee, Ms Goldner made a motion to approve continued participation with the Southern Wood County Regional EMS Study Group. Second by Mr. Cameron. All approved.
Personnel, Policy and Ordinance Review (Mr. Rose)
No Report.
Public Works (Mr. Art Patterson)
Based on the recommendation of the Public Works Committee, Art Patterson made a motion to Enter into ODOT Agreement # 0115NB regarding SR 18. Second by Aaron Patterson who expressed his frustration with the village’s responsibilities for the upkeep of the roundabout under this agreement. All approved.
Mr. Cameron handed out a catalogue cut with information on a specialized swing for consideration for the playground.
Public Utilities (Ms Cameron)
Based on the recommendation of the Public Utilities Committee, Mr. Cameron made a motion to authorize the Village Administrator to publish the Public Notification of Intent to File and Application for USDA Community Facility Funding for the purchase of Water Meters and a Fixed Network Meter
Reading System. Second by Aaron Patterson. All approved.
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Based on the recommendation of the Public Utilities Committee, Mr. Cameron made a motion to Authorize the Village Administrator to request proposals to develop the Preliminary Engineering Report (PER) necessary for the USDA Funding Application to build a 2nd Elevated Water Storage Tank. Second by Aaron Patterson. All approved.
Based on the recommendation of the Public Utilities Committee, Mr. Cameron made a motion to authorize the village administrator to enter into an agreement with Rich Schantz to make a plan for transition planning for a successor to the current Utilities Superintendent at a cost not to exceed $1800. Second by Ms Thompson. All approved.
Mr. Cameron distributed copies of a newspaper article detailing proposed Federal legislation for funding for communities that are under EPA sewer orders. It was suggested that a representative from Mr. Latta’s office be invited to the COTW.
Finance and Technology (Ms Thompson)
No Report.
VIII. New Legislation, Resolutions, Motions or Business
None
IX. Second Reading of Ordinances and Resolutions
Ms Thompson made a motion that Ordinance 2015-11 be read by number and title only for the second reading. Second by Mr. Cameron. All approved
Ordinance 2015-11 read by number and title by the mayor.
ORDINANCE 2015-11 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015; PROVIDING EXPENDITURE FROM GENERAL FUND INSURANCE PROCEEDS (EMS VEHICLE REPAIR)
X. Third Reading of Ordinances and Resolutions
Ms Thompson made a motion to remove Ordinance 14-52 from the table. Second by Mr. Cameron. All approved.
Ms Thompson made a motion that Ordinance 14-52 be read by number and title only for the third reading. Second by Aaron Patterson.
Ordinance 14-52 read by number and title by the mayor.
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Ms Thompson made a motion to adopt Ordinance 14-52 as revised 04-06-15. Second by Aaron Patterson. All approved.
ORDINANCE 14-52 AN ORDINANCE PROHIBITING THE CLOSING OF MORE THAN TWO RAILROAD CROSSINGS SIMULTANEOUSLY AND REQUIRING ADVANCED NOTICE BEFORE RAILROAD CROSSINGS ARE CLOSED FOR REPAIRS OR UPGRADING; ADOPTED AS NEW SECTION 553.06 OF THE VILLAGE CODIFIED ORDINANCES
Ms Thompson made a motion that Ordinance 2015-09 be read by number and title only for the third reading. Second by Mr. Cameron.
Ordinance 2015-09 read by number and title by the mayor.
Ms Thompson made a motion to adopt Ordinance 2015-09. Second by Mr. Cameron. All approved.
ORDINANCE 2015-09 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015; PROVIDING EXPENDITURE FROM GENERAL FUND GRANT PROCEEDS (Fire Dept.)
Ms Thompson made a motion that Ordinance 2015-10 be read by number and title only for the third reading. Second by Mr. Cameron.
Ordinance 2015-10 read by number and title by the mayor.
Mr. Cameron made a motion to adopt Ordinance 2015-10. Second by Ms Goldner. All approved.
ORDINANCE 2015-10 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015; PROVIDING EXPENDITURE FROM GENERAL FUND GRANT PROCEEDS (Police Dept.)
XI. Other New Business
None
XII. Other Old Business
Mr. Cameron asked Ms Dettling for an update on the possibility of USDA funding for a new police cruiser. Ms Dettling said that all the paperwork has been filed and it’s a matter of waiting for the USDA response.
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XIII. Payment of the Bills
Ms Goldner made a motion to put the bills totaling $ 58,954.72 on the Claims Ordinance. Second by Mr. Aaron Patterson. All approved.
Aaron Patterson made a motion to pay the bills totaling $ 58,954.72. Second by Ms Goldner . All approved.
XIV. Executive Session
Aaron Patterson made a motion to enter into executive session at 9:05 PM for 121.22 G1 to consider the appointment of a public employee. Second by Art Patterson. All approved
XV. Return to Regular Session
Ms Goldner made a motion to return to regular session at 9:55 PM. Second by Mr. Rose. All approved.
Ms Thompson made a motion to authorize the village administrator to advertise for 1 or 2 Public Works employees if needed. Second by Mr. Cameron. All approved.
XVI. Adjournment
Mr. Rose made a motion to adjourn at 9:57 PM. Second by
Art Patterson. All approved.
Approved __________________________
Richard Van Mooy, Clerk
Chester H. Marcin __________________________
Village Solicitor Mike Julien, Mayor
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