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NB Council Minutes from Nov. 17

VILLAGE OF NORTH BALTIMORE COUNCIL MEETING NOVEMBER 17, 2015 MINUTES

CLICK this LINK for pdf:  NB Council 11-17-15 MINUTES

I. Pledge of Allegiance

Mayor Julien called the meeting to order at 7:30 PM. Members of Boy Scout Troop 315 led the Pledge of Allegiance.

II. Roll Call:

Mayor Mike Julien-Here, Leslee Thompson-Here, Aaron Patterson-Absent,
Janet Goldner-Here, Bill Cameron-Here, Rich Rose-Here, Arthur Patterson III— Here, Clerk Richard Van Mooy-Here.

Ms Goldner made a motion to excuse Aaron Patterson. Second by Mr. Rose.
All approved.

III. Approval of the Minutes:

Motion by Ms Goldner to approve the minutes of the 11-03-15 meeting. Second by Art Patterson. All approved.

Motion by Ms Goldner to approve the minutes of the 11-10-15 special meeting. Second by Mr. Cameron. All approved.

IV. Public Participation:

Ron Carles addressed council and asked if the change over to a paid EMS is a done deal. He expressed his concern with the possible shortfall of funds. Mr. Julien said that council had voted and the plan would save the village money. Both Ms Thompson and Mr. Cameron disagreed with the mayor’s statement stating that the Southwood option would have cost less.

V. Letters and Communications:

None
VI. Administrative Reports:

Finance Officer: Present. Report Submitted.

Mr. Kirk highlighted a few items from his report including the disc golf course project being fully funded.

Ms Thompson asked about the change in the 901 account for a fire truck. Mr. Kirk said that the chief is seeking grant funding but some local share was bound to be needed hence the 901 transfer.

Mr. Cameron asked Mr. Kirk why he recommended that the EMS Chief be placed at a level 15. Mr. Kirk said that council instructed him to find out what McComb pays their chief. Mr. Kirk then placed the proposed chief’s salary at Level 15. Ms Thompson suggested that the pay be at a lower level due to the unknowns of the EMS service.

Village Administrator: Present. Report Submitted.

Ms Murray reviewed several points in her report including upcoming discussions with Bakery Feeds and a representative from the Wood County Engineer’s Office regarding the often damaged guardrail. One easy solution was to have Bakery Feeds light the intersection to improve the drivers’ visibility.

Ms Murray said she hoped to have a recommendation for Finance Clerk I at this meeting but she has not finished with the reference checking. A candidate will be brought to the 12-01-15 meeting.

Clerk: Present.

Clerk Van Mooy reported that Police Chief Baer has no objections to the new liquor permit for the End Zone Bar and Grill. No hearing before the Ohio Department of Liquor Control is recommended. Council informally concurred so Mr. Van Mooy will opt out of the hearing.

Clerk Van Mooy distributed Ordinance 2015-79 to be added to the agenda for a first reading. He said that Mr. Marcin would discuss it and the need to defeat Ordinance 2015-69 later.

Appointed Legal Counsel: Present.

Mr. Marcin said that Ordinance 2015-79 is a result of the numerous changes to municipal income taxes as addressed in the recent budget bill. Most of the changes deal with business taxes but some changes (37 pages worth) are required for us. He said that Ordinance 2015-69 was perhaps premature so he recommended it be defeated and that 2015-79 be approved in its place.

Mayor: Present. No Report.

VII. Standing Committees:

Economic and Community Development (Aaron Patterson)

No report due to Aaron Patterson’s absence.

Public Safety (Ms Goldner)

Ms Goldner made a motion to increase the pay of Officer Mandy Sloane by $ 1.00 per hour to recognize her earning DARE certification effective with the first pay period in December 2015. Second by Art Patterson. Before the vote Mr. Cameron said that he is opposed to raises based on certification and that officer Sloane should be on a higher pay step. After discussion it was decided to refer that to the 2016 Personnel, Policy and Ordinance Review Committee. The vote: No—Thompson and Cameron. Yes—Goldner, Rose and Art Patterson. Motion carried.

Personnel, Policy and Ordinance Review (Mr. Rose)

No Report.

Public Works (Art Patterson)

No Report.

Public Utilities (Mr. Cameron)

Mr. Cameron made a motion to authorize the Village Administrator to seek
consultant services to advise the village on future water and sewer
agreements. Second by Mr. Rose. All approved.

Finance and Technology (Ms Thompson)

Ms Thompson made a motion to authorize the Village Administrator to sell
one of two freight boxes currently stored at the Police Firing Range. Second
by Ms Goldner. All approved. Before the vote Mr. Cameron asked if zoning
would permit the box to be used by the American Legion. Mr. Julien said
that the legion property remains zoned industrial so the box is allowed.
Mr. Cameron made a motion to remove from the table the recommendation
regarding the 2016 Village Compensation Plan/Pay Range Assignment.
Second by Ms Goldner. All approved.

Mr. Kirk pointed out that the reason that this was tabled from an earlier was that the pay range for the EMS Chief has not been determined. Based on a comparison with McComb as was requested by council, Mr. Kirk recommended Range 15. That suggestion was dismissed during the discussion with the consensus being that the salary should be at a lower range.

Ms Goldner made a motion to set the EMS Chief’s pay range at 13.
Second by Art Patterson. The vote: Yes—Goldner and Art Patterson.
No—Rose, Thompson and Cameron. Motion failed.

Ms Goldner made a motion to set the EMS Chief’s pay range at 12.
Second by Art Patterson. The vote: Yes—Goldner, Rose and Art Patterson. No—Thompson and Cameron. Motion passed.

Ms Thompson made a motion to approve 2016 Village Compensation
Plan/Pay Range Assignment as amended to include the EMS Chief pay
range at 12. Second by Art Patterson. All approved.

VIII. New Legislation, Resolutions, Motions or Business

Ms Goldner made a motion to add Ordinance 2017-79 to the agenda for its
first reading. Second by Mr. Cameron. All approved.

Ms Thompson made a motion that Ordinance 2015-76 be read by number
and title only for the first reading. Second by Art Patterson.

Ordinance 2015-76 read by number and title by the mayor.

ORDINANCE 2015-76 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015; PROVIDING EXPENDITURE FROM
TREE MAINTENANCE FUND CARRYOVER

Ms Goldner made a motion that Ordinance 2015-77 be read by number and
title only for the first reading dispense with the second and third readings,
suspend the rules and declare an emergency. Second by Art Patterson. All
approved.

Ordinance 2015-77read by number and title by the mayor.

Ms Goldner made a motion to adopt Ordinance 2015-77. Second by Ms
Thompson. All approved.

ORDINANCE 2015-77 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR
ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM
DISC GOLF DONATION PROCEEDS AND DECLARING AN
EMERGENCY

Ms Goldner made a motion that Ordinance 2015-78 be read by number
and title only for the first reading dispense with the second and third
readings, suspend the rules and declare an emergency. Second by Art
Patterson. All approved.

Ordinance 2015-78 read by number and title by the mayor.

Mr. Cameron made a motion to adopt Ordinance 2015-78. Second by Art
Patterson. All approved.

ORDINANCE 2015-78 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR
ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM
EAGLE SCOUT DONATION PROCEEDS AND DECLARING AN
EMERGENCY

Ms Goldner made a motion that Ordinance 2015-79 be read by number and
title only for the first reading. Second by Mr. Cameron.

Ordinance 2015-79 read by number and title by the mayor.

ORDINANCE 2015-79 AN ORDINANCE TO AMEND CHAPTER 181 OF THE CODIFIED ORDINANCES OF THE VILLAGE OF NORTH BALTIMORE REGARDING MUNICIPAL INCOME TAX

IX. Second Reading of Ordinances and Resolutions

Ms Goldner made a motion that Ordinance 2015-75 be read by number and
title only for the second reading. Second by Mr. Cameron.

Ordinance 2015-75 read by number and title by the mayor.

ORDINANCE 2015-75 AN ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF NORTH BALTIMORE, STATE OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2016

Ms Goldner made a motion that Resolution 05-2015 be read by number and
title only for the second reading. Second by Art Patterson.

Resolution 05-2015 read by number and title by the mayor.

RESOLUTION 05-2015 A RESOLUTION REGARDING COMPENSATION FOR EMPLOYEES OF THE VILLAGE OF NORTH BALTIMORE

X. Third Reading of Ordinances and Resolutions

Ms Goldner made a motion that Ordinance 2015-68 be read by number and
title only for third the reading. Second by Art Patterson.

Ordinance 2015-68 read by number and title by the mayor.

Ms Goldner made a motion to adopt Ordinance 2015-68. Second by Mr.
Cameron. All approved.

ORDINANCE 2015-68 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR
ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM
PARK FUND GRANT PROCEEDS

Ms Goldner made a motion that Ordinance 2015-69 be read by number and
title only for third the reading. Second by Art Patterson.

Ordinance 2015-69 read by number and title by the mayor.

Ms Goldner made a motion to adopt Ordinance 2015-68. Second by Mr.
Cameron. All voted no.

ORDINANCE 2015-69 AN ORDINANCE TO AMEND CHAPTER 181
OF THE CODIFIED ORDINANCES OF THE VILLAGE OF NORTH
BALTIMORE REGARDING MUNICIPAL INCOME TAX

Ms Goldner made a motion that Ordinance 2016-70 be read by number and
title only for the third reading. Second by Mr. Cameron.

Ordinance 2015-76 read by number and title by the mayor.

Mr. Cameron made a motion to adopt Ordinance 2016-70. Second by Ms
Goldner. All approved.

ORDINANCE 2015-70 AN ORDINANCE APPROVING THE CREATION
OF A MAYORS COURT COMPUTER FUND, AUTHORIZING
CERTIFICATION OF SAME TO LOCAL GOVERNMENT ENTITIES
XI. Other New Business

None

XII. Other Old Business

None

XIII. Payment of the Bills

Ms Goldner made a motion to put the bills totaling $ 116,019.36 on the Claims Ordinance. Second by Art Patterson. All approved.

Before the vote Mr. Cameron asked about equipment purchases for the police. Chief Baer said that the four new officers had to be equipped and while some items can be reused there is simply a need to equip our officers. He said that the FT officers receive a $ 300 a year allowance. Some of those funds that are not spent are used to purchase equipment for the PT officers while the pop/candy machine proceeds are used for the auxiliary officers’ equipment needs. Mr. Kirk to review the pop/candy fund.

Mr. Rose questioned paying for parking lot grading at the reservoir while we have the equipment and personnel to do the job in house. Referred to Ms Murray.

Ms Thompson asked if we have been reimbursed for the detective badge. Mr. Kirk said that it is in his possession but, because it is custom made it can’t be returned. Chief Baer suggested that we hold on to it as he plans on recommending the establishing of a detective position in the near future.

Ms Goldner made a motion to pay the bills totaling $ 116,019.36. Second by Art Patterson. All approved.

Before the vote Mr. Cameron asked Ms Murray if the department heads know what a PO cut off means. Ms Murray said that she would review. Chief Baer said that frequently he defers some purchases until the end of the year so that he has a handle on his budget. By cutting off spending, council is tying his hands and forces him into spending early.

Ms Goldner suggested by for 2016 we come up with a definition of what a spending cut off means and what are considered essential spending.

Mr. Kirk said that he has seen a dramatic decrease in spending since the ban was enacted in October.
XIV. Adjournment

Mr. Rose made a motion to adjourn at 8:31 PM. Second by
Ms Goldner. All approved.

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