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NB Council Minutes – May 5, 2015

North Baltimore Village Council met in Regular Session on Tuesday, May 5, 2015. Here are the Minutes to those proceedings.

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05-05-15 minutes
VILLAGE OF NORTH BALTIMORE
COUNCIL MEETING
MAY 05, 2015
MINUTES
I. Pledge of Allegiance
Mayor Julien called the meeting to order at 7:30 PM and led the Pledge of Allegiance.
II. Roll Call:
Mayor Mike Julien-Here, Leslee Thompson-Here, Aaron Patterson-Absent,
Janet Goldner-Here, Bill Cameron-Here, Rich Rose-Here, Art Patterson—
Here, Clerk Richard Van Mooy-Here, Student Representative Hank Matthes—Here.
Mr. Cameron made a motion to excuse Aaron Patterson. Second by Art Patterson. All approved.
III. Approval of the Minutes:
Motion by Ms Goldner to approve the minutes of the 04-12-15 meeting. Second by Mr. Cameron. All approved.
IV. Public Participation:
Bonnie Knaggs addressed council and suggested that Village Park be named in memory of Paul Eichar who was instrumental in establishing and developing the park in the late 1970’s. Referred to COTW.
V. Letters and Communications:
Ms Thompson announced that the Wood County Planning Commission recommended that the county commissioners approve our grant application for handicapped access at the intersection of N. Tarr and East Broadway for a total of $32,900. Ms Thompson said that Officer Kirk represented the village at the meeting and did a fine job. Mr. Cameron complimented Ms Dettling for her efforts on the grant application.
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VI. Administrative Reports:
Finance Officer: Present. Report Submitted.
Officer Kirk explained the auditor’s opinion that we are unable to set up a separate account for EMS funding. He also spoke to other items in his report.
EMS Chief: Present. Report Submitted.
Ms Thompson asked Chief Matthes when the roster will be revised. Chief said that by the next meeting the roster will be revised to reflect the new by laws.
Fire Chief: Present. Report Submitted.
Chief Francisco said that the 1989 skid unit and water truck are rusting out and should be replaced. A replacement skid is $16,000 with $12,179.43 in the 901 account. Chief said that he would use other sources to raise the additional funds.
Police Chief: Present. Report Submitted.
Chief Baer said that the angle parking in N. Main St looks good and is working well with only a couple of spaces lost.
Chief Baer reported that the mock crash went well and the students responded well. He complemented Ptlm Sloane.
Ms Thompson asked about the house check procedures. Chief Baer explained it and reported that the officers check the houses while on routine patrol.
Village Administrator: Present. Report Submitted.
Ms Dettling told council to expect a request for an alley vacation at the next meeting.
Ms Dettling reviewed portions of her report. It was concluded that a special meeting would be held in conjunction with the 05-12-15 COTW.
Clerk: Present. No Report.
Clerk Van Mooy complemented Ms Dettling for her hard work on the USDA materials that took most of her Saturday.
Appointed Legal Counsel: Present. No Report.
Mr. Marcin made reference to Ordinances 2015-15 and 2015-19.
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Mayor: Present.
Mr. Julien broke out the ermine robes and decreed that a special meeting would be held in conjunction with the 05-12-15 COTW. The time and the agenda will be set by the clerk. While he was in a decreeing mood, Hisshonor said that an executive session was needed at the end of the meeting.
VII. Standing Committees:
Economic and Community Development (Mr. Aaron Patterson)
No Report.
Public Safety (Ms Goldner)
Ms Goldner reported on the 04-30-15 Safety Meeting that was held at the Fire Hall. The next such meeting is 05-16-15 at the Fire Hall from 10:00 AM to 2:00 PM.
Personnel, Policy and Ordinance Review (Mr. Rose)
Mr. Rose deferred his report to Ordinance 2015-19.
Public Works (Mr. Art Patterson)
Art Patterson made a motion to authorize the Village Administrator to seek bids for the Summer 2015 paving project with an Alternate Bid to pave the alley west of the Post Office at the intersection of the first east west alley south of E. Broadway. Second by Aaron Patterson. All approved.
Mr. Cameron suggested that Art Paterson make arrangements for two more concrete barriers to block traffic from crossing the sidewalk on N. Main St.
Public Utilities (Ms Cameron)
Mr. Cameron made a motion to accept the Qualifications of Jones & Henry Engineers and proceed with the final design, bid and construction process with Jones & Henry Engineers. Second by Ms. Goldner. All approved.
Mr. Cameron made a motion to Approve the scope of services from Jones & Henry dated 4-29-15 to provide the following services for the Wastewater Treatment Headwork’s Improvements; Design and Bidding Phase, Construction Phase, Post Construction Phase and Project Representative Services. The proposed engineering cost is $240,421.00. Staff is recommending that Council make the approval of the proposal for Engineering Services contingent upon review and approval
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05-05-15 minutes
by USDA. Second by Ms Thompson. All approved. Mr. Cameron noted that the funds for this work is available through the SSP funding administered by USDA.
Finance and Technology (Ms Thompson)
No Report.
VIII. New Legislation, Resolutions, Motions or Business
Aaron Patterson made a motion that Ordinance 2015-15 be read by number and title only for the first reading. Second by Art Patterson.
Ordinance 2015-15 read by number and title by the mayor.
Aaron Patterson asked how we will isolate the revenues as Ordinance 2015-15 since the auditor prohibits formal isolation. The ordinance calls for $190,000 as a firm number which may or may not consistently be the amount raised by eliminating the forgiveness. Mr. Cameron said that we can’t guarantee our income tax revenues so earmarking $190,000 is not practical. It was decided to give Ordinance 2015-15 the first reading and then look into means to isolate the funding stream for EMS.
ORDINANCE 2015-15 AN ORDINANCE AMENDING THE VILLAGE OF NORTH BALTIMORE CODIFIED INCOME TAX ORDINANCE TO ELIMINATE THE TAX CREDIT FOR TAXES PAID TO OTHER MUNICIPALITIES AND TO DESIGNATE THE FUNDS GENERATED BY SAID ELIMINATION FOR USE BY THE VILLAGE EMS.
Ms Goldner made a motion that Ordinance 2015-16 be read by number and title only for the first reading, dispense with the second and third readings, suspend the rules and declare an emergency. Second by Aaron Patterson. All approved.
Ordinance 2015-16 read by number and title by the mayor.
Aaron Patterson made a motion to adopt Ordinance 2015-16. Second by Mr. Cameron. All approved.
ORDINANCE 2015-16 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM GENERAL FUND CARRYOVER (EMS) AND DECLARING AN EMERGENCY
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05-05-15 minutes
Aaron Patterson made a motion that Ordinance 2105-17 be read by number and title only for the first reading. Second by Mr. Cameron.
Ordinance 2015-17 read by number and title by the mayor.
ORDINANCE 2015-17 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM GENERAL FUND GRANT PROCEEDS. (Fire Dept.)
Aaron Patterson made a motion that Ordinance 2015-18 be read by number and title only for the first reading, dispense with the second and third readings, suspend the rules and declare an emergency. Second by Mr. Cameron . All approved.
Ordinance 2015-18 read by number and title by the mayor.
Mr. Cameron made a motion to adopt Ordinance 2015-18. Second by Aaron Patterson . All approved.
ORDINANCE 2015-18 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM PARKS AND RECREATION GRANT PROCEEDS AND DECLARING AN EMERGENCY
Aaron Patterson made a motion that Ordinance 2015-19 be read by number and title only for the first reading, dispense with the second and third readings, suspend the rules and declare an emergency. Second by Mr. Cameron. All approved.
Ordinance 2015-19 read by number and title by the mayor.
Ms Goldner made a motion to adopt Ordinance 2015-19. Second by Mr. Cameron. All approved.
ORDINANCE 2015-19 AN ORDINANCE AMENDING SECTION 913.03(m) OF THE CODIFIED ORDINANCES OF THE VILLAGE TO AUTHORIZE SEWER CHARGE ADJUSTMENTS FOR THE FILING OF SWIMMING POOLS UNDER CERTAIN CIRCUMSTANCES AND TO DECLARE AN EMERGENCY
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IX. Second Reading of Ordinances and Resolutions
Ms Goldner made a motion that Ordinance 2015-13 be read by number and title only for the second reading. Second by Aaron Patterson.
Ordinance 2015-13 read by number and title by the mayor.
ORDINANCE 2015-13 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM GENERAL FUND CARRYOVER (EMS)
Aaron Patterson made a motion that Ordinance 2015-14 be read by number and title only for the second reading. Second by Mr. Cameron.
Ordinance 2015-14 read by number and title by the mayor.
ORDINANCE 2015-14 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM GENERAL FUND FIRE REIMBURSEMENTS FOR SERVICE
X. Third Reading of Ordinances and Resolutions
None
XI. Other New Business
Andy Sterling from USDA began the discussion of the four New Business items. Mr. Sterling is leaving USDA and he introduced his successors Mary Carr and Lincoln Stanley. Mr. Sterling explained the USDA process for the $ 44,200 loan and a $ 17,800 grant for the purchase of a police cruiser and EMS response vehicle.
Aaron Patterson made a motion to authorize the mayor to execute the Community Facilities Grant Agreement. Second by Ms Goldner. All approved.
Before the vote Ms Thompson sought and received assurances that the purchasing process can be stopped at any time during the process. Mr. Sterling said that until the purchase order was issued the process could be stopped.
Aaron Patterson made a motion that Resolution 03-2015 be read by number and title only for the first reading. Second by Art Patterson.
Resolution 03-2015 read by number and title by the mayor.
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RESOLUTION 03-2015 A RESOLUTION OF THE VILLAGE COUNCIL OF THE NORTH BALTIMORE VILLAGE OF AUTHORIZING AND PROVIDING FOR THE INCURRENCE OF INDEBTEDNESS FOR THE PURPOSE OF PROVIDING A PORTION OF THE COST OF ACQUIRING, CONSTRUCTION, ENLARGING, IMPROVING AND/OR EXPENDING ITS FACILITY TO SERVE AN AREA LAWFULLY WITHIN ITS JURISDICTION TO SERVE FOR A POLICE CAR AND AN EMS RESPONSE VEHICLE
Aaron Patterson made a motion to authorize the Village Administrator to sign the Engagement Letter and the Finance Officer to sign the certificate of funding to meet the obligation. Second by Ms Goldner. All approved.
Aaron Patterson made a motion that Ordinance 2015-20 be read by number and title only for the first reading. Second by Mr. Cameron.
Ordinance 2015-20 read by number and title by the mayor.
ORDINANCE 2015-20 AN ORDINANCE AUTHORIZING THE ISSUANCE OF $44,200 OF BONDS FOR THE PURPOSE OF ACQUIRING A POLICE CAR AND AN EMERGENCY RESPONSE VEHICLE, EACH WITH RELATED EQUIPMENT,
XII. Other Old Business
None
XIII. Payment of the Bills
Aaron Patterson made a motion to put the bills totaling $ 41,182.67 on the Claims Ordinance. Second by Ms Goldner . All approved.
Aaron Patterson made a motion to pay the bills totaling $ 41,182.67. Second by Art Patterson. All approved.
XIV. Executive Session
Aaron Patterson made a motion to enter into executive session at 8:50 PM for 121.22 G3 conferences with the Appointed Village Counsel concerning disputes involving the public body that are subject of pending or eminent court action. Second by Ms Goldner. All approved
XV. Return to Regular Session
Mr. Rose made a motion to return to regular session at 9:48 PM. Second by Mr. Cameron. All approved.
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XVI. Adjournment
Ms Thompson made a motion to adjourn at 9:48 PM. Second by
Ms Goldner. All approved.
Approved __________________________
Richard Van Mooy, Clerk
Chester H. Marcin __________________________
Village Solicitor Mike Julien, Mayor

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