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NB Council Minutes – Regular Meeting August 4

VILLAGE OF NORTH BALTIMORE COUNCIL MEETING AUGUST 04, 2015 MINUTES

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08-04-15 minutes
VILLAGE OF NORTH BALTIMORE COUNCIL MEETING AUGUST 04, 2015 MINUTES
I. Pledge of Allegiance
Mayor Julien called the meeting to order at 7:30 PM and led the Pledge of Allegiance.
II. Roll Call:
Mayor Mike Julien-Here, Leslee Thompson-Here, Aaron Patterson-Absent,
Janet Goldner-Here, Bill Cameron-Here, Rich Rose-Here, Arthur Patterson III— Here, Clerk Richard Van Mooy-Here, Emily Gerdeman—Student Representative—Present.
Ms Goldner made a motion to excuse Aaron Patterson. Second by Mr. Cameron. All approved.
III. Approval of the Minutes:
Motion by Ms Thompson to approve the minutes of the 07-07-14 meeting. Second by Ms Goldner. All approved.
Motion by Ms Thompson to approve the minutes of the 07-14-15 special meeting. Second by Ms Goldner. All approved.
IV. Public Participation:
Ed Lockmiller addressed council seeking a reduction in the water bill at a rental house that he owns. The bill totaling $1125.50 is a result of a leak on the owner’s side of the meter. Mr. Lockmiller acknowledged that he had received the sewer discount but he contended that he was not notified by the village. Ms Dettling said that we notify the tenant when a leak is suspected and Mr. Lockmiller said that is unaware if the tenant had been contacted as he discovered the leak when he saw water standing in the yard. The question of notification referred to COTW but no relief for the water bill was suggested by council members.
Aaron Patterson arrived at 7:35 PM.
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Based on this and similar discussions held by council recently, the consensus
of council us that we should purchase the e-meter upgrade rather than
attempting to grant fund the project. Referred to COTW.
Noah Pelton, Eagle Scout candidate, addressed council and sought permission
to build two pillars on either side of the entrance to New Maplewood
Cemetery. Scout Pelton said that the funding is in place and that he would
soon begin construction. Motion to approve the request by Mr. Cameron.
Second by Ms Goldner. All approved. Art Patterson volunteered to provide
the backhoe service and Mr. Cameron suggested that Smith Crates might be a
good funding source.
Bonnie Knaggs addressed council and asked, since council had approved a
naming policy, that portions of the park be dedicated to Paul Eichar.
Referred to COTW.
V. Letters and Communications:
Mr. Rose shared a letter that he received from Reineke Chrysler asking the
village to mow the weeds in the alley east of the store. Ms Dettling said that
she has letters ready to be sent to the property owner. Referred to COTW.
Aaron Patterson reported that he had received a report of flooding on Sloan
St. that was caused by the pavement height. Referred to COTW.
Aaron Patterson suggested that council cooling tent for use at future summer
activities. Referred to COTW. Mr. Rose said that he would donate a fan.
VI. Administrative Reports:
Finance Officer: Not Present due to vacation. Report Submitted.
Aaron Patterson asked about our natural gas bill. He felt that it was quite high
considering that its summer. Ms Dettling will check.
EMS Chief: Present. Report Submitted.
Based on a recommendation by Chief Matthes, Aaron Patterson made a
motion to amend the EMS bylaws as presented. Second by Mr. Cameron. All
approved.
Mr. Cameron suggested that a BGSU intern be used to compare the EMS and
Fire bylaws.
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08-04-15 minutes
Aaron Patterson questioned the number of missed calls. He was told that only two were missed due to being unable to respond and that the other missed calls had a single responder who provided treatment and/or aid until a back up squad arrived.
Fire Chief: Present. Report Submitted.
Chief Francisco said that the skid unit is in the final assembly stage.
Police Chief: Present. Report Submitted.
Chief Baer reported that two PT officers had resigned to take other law enforcement employment. He is hoping to interview for replacements at the end of August. He will notify council of the dates and urged members to participate.
Due to the resignation o a dispatcher, Chief Baer recommended Sadia Ali be hired as a PT dispatcher effective 08-05-15 at $ 8.10 per hour. Motion to hire by Aaron Patterson. Second by Ms Goldner. All approved.
Utility Director: Absent
DPW Superintendent: Absent
Ms Dettling reported that the EPA reviewed our sanitary system and approved our discharge permit unchanged from previous years.
Mr. Cameron asked in the left over manhole and other concrete items that are in the park can be reused, sold or moved. He was told that they are custom made for each application and the ones in the park are unusable due to change orders. Art Patterson said that he’d move them to a less conspicuous location.
Village Administrator: Present. Report Submitted.
Ms Dettling reported that our Safe Routes to School sidewalk grant totaling $307,349 has been approved. No other details are available at this time.
Ms Dettling reported that the arson house on W. Sate St is now being fast tracked for a sheriff’s sale.
Ms Dettling stared to discuss the proposed grass clippings policy but the discussion then turned to catch basins and cleaning. Further discussion of the vac truck followed and its operational status and location are unknown. Referred to COTW.
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Clerk: Present.
Clerk Van Mooy pointed out an error on the agenda. He said that he inserted the same ordinance twice under two different numbers. To that end he withdrew Ordinance 2015-50 from the agenda. That number will be used in the future.
Appointed Legal Counsel: Present.
Mr. Marcin reported on a recent Supreme Court decision regarding the legality of holding traffic stop until a dog can be brought to the scene. Mr. Marcin said that this case centered on the fact that the officer didn’t have probable cause and not on the actual use of the dog. Chief Baer said that this case should have no impact on the use of a drug dog if the officer does indeed have probable cause.
Mr. Marcin asked for an executive session.
Mayor: Present.
Mr. Julien asked for an executive session and said that there would be action taken.
Mr. Julien said that the truck that we are considering buying is available for use by all safety forces. Aaron Patterson then asked if the three departments were going to pay equally for the truck. Referred to COTW.
Mr. Julien recognized retiring commission Jim Carter and praised his work for Wood County.
Mr. Cameron requested a schedule of all wages and hours worked for the budget process. Referred to COTW.
Mr. Julien submitted the SRO agreement with the North Baltimore Local Schools for 15/16. Motion to approve as presented by Mr. Cameron second by Ms Goldner. All approved.
VII. Standing Committees:
Economic and Community Development (Aaron Patterson)
Aaron Patterson made a motion to set a public hearing for 09-15-15 at 7:00
PM in council chambers to consider adoption of proposed amendments to the
Zoning Code. Second by Mr. Cameron. All approved.
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08-04-15 minutes
Public Safety (Ms Goldner)
Ms Goldner handed out copies of the Southwood feasibility study. A representative will be present at the 09-01-15 council meeting to discuss it further.
Personnel, Policy and Ordinance Review (Mr. Rose)
Mr. Rose made a motion to approve the Village of North Baltimore
Compensation Procedures dated 07-31-15. Second by Art Patterson. All
approved.
Mr. Rose declined to make a recommendation to adopt the policy requiring
citizens to prune in the right of way. Rather, it was referred to COTW.
Public Works (Art Patterson)
No Report.
Public Utilities (Mr. Cameron)
After discussing the ongoing problem of damage being done to a porch at
216 S. Tarr St. Aaron Patterson made a motion to authorize the Village
Administrator to enter into an agreement with John Eichar to repair the
concrete porch at a cost not to exceed $875. Second by Mr. Cameron. All
approved.
Finance and Technology (Ms Thompson)
Ms Thompson requested midyear figures as the budget process begins.
Aaron Patterson said that he met with Ms Dettling regarding the Meeder
investments and he feels that it is not as good a deal as SJS and that we will
loose money with Meeder.
VIII. New Legislation, Resolutions, Motions or Business
Aaron Patterson Mr. made a motion that Ordinance 2015-43 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency. Second by Art Patterson. All approved.
Ordinance 2015-43 read by number and title by the mayor.
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Mr. Cameron made a motion to adopt Ordinance 2015-43. Second by Art Patterson . All approved.
ORDINANCE 2015-43 AN ORDINANCE AUTHORIZING THE CERTIFICATION OF DEMOLITION AND CLEANUP EXPENSES AS SPECIAL ASSESSMENTS TO THE WOOD COUNTY AUDITOR AND DECLARING AND EMERGENCY
Ms Goldner made a motion that Ordinance 2015-44 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency. Second by Aaron Patterson. All approved.
Ordinance 2015-44 read by number and title by the mayor.
Mr. Cameron made a motion to adopt Ordinance 2015-44. Second by Aaron Patterson. All approved.
ORDINANCE 0215-44 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM GENERAL FUND CARRYOVER AND DECLARING AN EMERGENCY
Ms Goldner made a motion that Ordinance 2015-45 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency. Second by Aaron Patterson. All approved.
Ordinance 2015-45 read by number and title by the mayor.
Aaron Patterson made a motion to adopt Ordinance2015-45. Second by Mr. Cameron. All approved.
ORDINANCE 2015-45 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM USDA LOAN PROCEEDS AND DECLARING AN EMERGENCY
Ms Goldner made a motion that Ordinance 2015-46 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency. Second by Aaron Patterson. All approved.
Ordinance 2015-46 read by number and title by the mayor.
Aaron Patterson made a motion to adopt Ordinance 2015-46. Second by Mr. Cameron. All approved.
ORDINANCE 2015-46 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER
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08-04-15 minutes
31, 2015, PROVIDING EXPENDITURE FROM STREET PAVING AND PERMISSIVE CARRYOVER FUNDS AND DECLARING AN EMERGENCY
Aaron Patterson made a motion that Ordinance 2015-47 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency. Second by Art Patterson. All approved.
Ordinance 2015-47 read by number and title by the mayor.
Mr. Cameron made a motion to adopt Ordinance2015-47 . Second by Art Paterson . All approved.
ORDINANCE 2015-47 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM GENERAL FUND CARRYOVER AND DECLARING AN EMERGENCY
Aaron Patterson made a motion that Ordinance 2015-48 be read by number and title only for the first reading. Second by Art Patterson.
Ordinance 2015-48 read by number and title by the mayor.
ORDINANCE 2015-48 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM DEPT. OF PUBLIC SAFETY GRANT PROCEEDS
Aaron Patterson made a motion that Ordinance 2015-49 be read by number and title only for the first reading. Second by Mr. Cameron.
Ordinance 2015-49 read by number and title by the mayor.
ORDINANCE 2015-49 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM STREET LIGHTING CARRYOVER
Aaron Patterson made a motion that Ordinance 2015-51be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency. Second by Mr. Cameron . All approved.
Ordinance 2015-51 read by number and title by the mayor.
Mr. Cameron made a motion to adopt Ordinance 2015-51. Second by Aaron Patterson. All approved except Ms Goldner who voted no.
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ORDINANCE NO. 2015-51 AN ORDINANCE REGULATING PARKING ON THE WEST SIDE OF SECOND STREET AT THE INTERSECTION OF WEST CHERRY STREET IN THE VILLAGE OF NORTH BALTIMORE AND DECLARING AN EMERGENCY
Aaron Patterson made a motion that Resolution 04-2015 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency. Second by Art Patterson. All approved.
Resolution 04-2015 read by number and title by the mayor.
Mr. Cameron made a motion to adopt Resolution 04-2015 . Second by Aaron Patterson. All approved.
RESOLUTION 04 -2015 A RESOLUTION AUTHORIZING THE ADMINISTRATOR OR FINANCE OFFICER TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAM(S) AND TO EXECUTE CONTRACTS AS REQUIRED
IX. Second Reading of Ordinances and Resolutions
Aaron Patterson made a motion that Ordinance 2015-32 be read by number and title only for the second reading. Second by Ms Goldner
Ordinance 2015-32 read by number and title by the mayor.
ORDINANCE 2015-32 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM USDA LOAN PROCEEDS FOR A NEW POLICE VEHICLE,
Ms Goldner made a motion that Ordinance 2015-33 be read by number and title only for the second reading. Second by Aaron Patterson.
Ordinance 2015-33 read by number and title by the mayor.
ORDINANCE 2015-33 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM USDA GRANT/LOAN PROCEEDS FOR A NEW EMS VEHICLE
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08-04-15 minutes
Aaron Patterson made a motion that Ordinance 2015-35 be read by number and title only for the second reading. Second by Art Patterson.
Ordinance 2015-35 read by number and title by the mayor.
ORDINANCE 2015-35 AN ORDINANCE AMENDING THE ESTIMATE OF REVENUES FOR THE BUDGET YEAR BEGINNING JANUARY 1, 2015, AUTHORIZING CERTIFICATION OF SAME TO THE WOOD COUNTY AUDITOR
Aaron Patterson made a motion that Ordinance 2015-36 be read by number and title only for the second reading. Second by Art Patterson.
Ordinance 2015-36 read by number and title by the mayor.
ORDINANCE 2015-36 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM SEWER LATERAL FUND CARRYOVER
Aaron Patterson made a motion that Ordinance 2015-37 be read by number and title only for the reading. Second by Ms Goldner.
Ordinance 2015-37 read by number and title by the mayor.
ORDINANCE 2015-37 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM USDA SSP PH II LOAN PROCEEDS
Ms Goldner made a motion that Ordinance 2015-38 be read by number and title only for the second reading. Second by Aaron Patterson
Ordinance 2015-38 read by number and title by the mayor.
ORDINANCE 2015-38 AN ORDINANCE AUTHORIZING THE VILLAGE FINANCE OFFICER AND THE VILLAGE CLERK TO ENTER INTO AN INVESTMENT MANAGEMENT AGREEMENT WITH MEEDER INVESTMENT MANAGEMENT
Ms Goldner made a motion that Ordinance 2015-40 be read by number and title only for the second reading. Second by Aaron Patterson.
Ordinance 2015-40 read by number and title by the mayor.
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ORDINANCE 2015-40 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM GENERAL FUND, WATER, AND SEWER CARRYOVER FUNDS
Ms Goldner made a motion that Ordinance 2015-41 be read by number and title only for the second reading. Second by Aaron Patterson.
Ordinance 2015-41 read by number and title by the mayor.
ORDINANCE 2015-41 AN ORDINANCE APPROVING THE TRANSFER OF FUNDS APPROPRIATED FOR FISCAL YEAR ENDING DECEMBER 31, 2015
X. Third Reading of Ordinances and Resolutions
Aaron Patterson made a motion that Ordinance 2015-27 be read by number and title only for the reading. Second by Mr. Cameron.
Ordinance 2015-27 read by number and title by the mayor.
Aaron Patterson made a motion to adopt Ordinance 2015-27. Second by Mr. Cameron. All approved.
ORDINANCE 2015-27 AN ORDINANCE AUTHORIZING THE CERTIFICATION OF DELINQUENT UTILITY ACCOUNTS AS SPECIAL ASSESSMENTS TO THE WOOD COUNTY AUDITOR
Ms Goldner made a motion that Ordinance 2015-28 be read by number and title only for the reading. Second by Aaron Patterson.
Ordinance 2015-28 read by number and title by the mayor.
Mr. Cameron made a motion to adopt Ordinance 2015-28 . Second by Art Patterson. All approved.
ORDINANCE 2015-28 AN ORDINANCE AUTHORIZING THE CERTIFICATION OF THE SEWER SEPARATION PHASE II LATERAL TAP-IN CHARGE AS SPECIAL ASSESSMENTS TO THE WOOD COUNTY AUDITOR
Aaron Patterson made a motion that Ordinance2015-29 be read by number and title only for the reading. Second by Mr. Cameron
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Ordinance 2015-29 read by number and title by the mayor.
Mr. Cameron made a motion to adopt Ordinance2015-29 . Second by Ms Thompson. All approved.
ORDINANCE 2015-29 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM GENERAL FUND GRANT PROCEEDS (FIRE)
XI. Other New Business
Mr. Cameron asked when the paving will begin. Ms Dettling said that she
would check and report.
XII. Other Old Business
None
XIII. Payment of the Bills
Aaron Patterson made a motion to put the bills totaling $ 211,334.23 on the Claims Ordinance. Second by Art Patterson. All approved.
Aaron Patterson made a motion to pay the bills totaling $211,334.23. Second by Ms Goldner. All approved.
XIV. Executive Session
Aaron Patterson made a motion to enter into executive session at 9:55 PM for 121.22 G1 to consider the appointment, employment, dismissal, promotion, demotion or compensation of a public employee and for 121.22 G2 conference with an attorney regarding the purchase of property. Second by Mr. Cameron. All approved
XV. Return to Regular Session
Aaron Patterson made a motion to return to regular session at 10:15 PM. Second by Mr. Cameron. All approved.
Ms Goldner made a motion to authorize the Appointed Legal Counsel to make an offer/negotiate the purchase of the N. Main St. parking lot. Second by Mr. Cameron. All approved.
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Aaron Patterson made a motion to accept Donna Dettling’s resignation as Village Administrator effective at a date TBD but no later than 11-20-15. Second by Ms Goldner. The vote : Yes–Aaron Patterson, Mr. Rose and Art Patterson. No– Mr. Cameron, Ms Goldner and Ms Thompson. Tie vote broken by the mayor who voted yes.
Mr. Cameron made a motion to authorize the village administrator to advertise for a replacement village administrator. Second by Ms Goldner. All approved.
XVI. Adjournment
Mr. Rose made a motion to adjourn at 10:20 PM. Second by
Ms Thompson. All approved.
Approved __________________________
Richard Van Mooy, Clerk
Chester H. Marcin __________________________
Village Solicitor Mike Julien, Mayor

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