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NB Council Minutes – September 1, 2015

North Baltimore Village Council met in Regular Session on Sept. 1, 2015 – here are the official Minutes to that meeting.

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VILLAGE OF NORTH BALTIMORE
COUNCIL MEETING
SEPTEMBER 01, 2015
MINUTES
I. Pledge of Allegiance
Mayor Julien called the meeting to order at 7:30 PM and led the Pledge of Allegiance.
II. Roll Call:
Mayor Mike Julien-Here, Leslee Thompson-Absent, Aaron Patterson-Here,
Janet Goldner-Here, Bill Cameron-Here, Rich Rose-Here, Art Patterson—
Here, Clerk Richard Van Mooy-Here
Aaron Patterson made a motion to excuse Ms Thompson. Second by Mr. Cameron. All approved.
III. Approval of the Minutes:
Motion by Ms. Goldner to approve the minutes of the 08-04-15 meeting. Second by Art Patterson. All approved.
Motion by Ms Goldner to approve the minutes of the 08-11-15 special meeting. Second by Art Patterson. All approved.
IV. Public Participation:
Presentation by Mark Wasylyshyn, Wood County Sheriff, and Mark Radabaugh, Amplex. Sheriff Wasylyshyn gave an overview of the service that Amplex provides for the Sheriff’s Office dispatch system. He explained how having an Amplex antennae on the water tower would improve the service and hence, the safety of or safety services.
Mr. Radabaugh explained Amplex’s business and how he works with the Sheriff’s Office to provide signals for communication uses. He said that if we will allow him to install his service on one of the lugs on the water tower that it would be helpful not only to our safety forces but to the citizens of NB who could benefit from subscribing to Amplex for their internet service. Mr. Radabaugh said that if
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we allowed him to install his equipment of the water tower that he would pay for the electric costs and would provide free internet service to the village’s locations.
Ms Thompson arrived at 7:40 PM.
Motion by Ms Goldner to authorize the village administrator to review our existing Nextel/Sprint contracts and to investigate an agreement with Amplex and report at the COTW. Second by Aaron Patterson. All approved.
V. Letters and Communications:
Aaron Patterson asked for an update on the weeds behind Reineke. Ms Dettling said that a notice has been sent and the owners have 30 days to cut the weeds. She said that she would verify the date of the letter by the COTW.
VI. Administrative Reports:
Finance Officer: Present. Report Submitted.
Officer Kirk gave his report and then discussed a chart that he made that compare SJS’ returns for the last few years and Meeders’ projection. Officer Kirk will prepare a similar report that races all of the SJS returns. He pointed out three things to remember. First, some of the SJS funds are in timed deposits and that we may have to pay a penalty in order to access our funds quickly. If we invest with Meeder all funds will be liquid. Second, we won’t be able to move all our funds to Meeder right away due to the fact that some of the deposits are timed so the move to Meeder will take place over a period of time. Third, he suggested that we split our investments between the two for a period of time so that a head to hard comparison could be done.
EMS Chief: Not Present. Excused. Report Submitted.
Aaron Patterson was very complimentary on the number of completed runs for the month.
Fire Chief: Present. Report Submitted.
Chief Francisco reported that the skid loader is in service.
Chief Francisco said that he was 99.9 % certain that we will qualify for a 95/5 split of a $ 96,000 communications grant.
Chief Francisco asked permission to have the fire department apply for a similar 95/5 grant for a ladder truck at $700,000. Motion to approve request by Aaron Patterson. Second by Mr. Rose. All approved.
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Chief Francisco distributed a chart that listed all the grant awards to the department since 2012. A total of $ 313,771.33 has been awarded with council share equaling only $ 11,912.
Chief Francisco said that he is getting a quote for new entrance doors for the fire hall. Mr. Cameron suggested handicap accessible doors. Referred to COTW.
Police Chief: Present. Report Submitted.
Based on the recommendation of the chief, four candidates were brought forward for the position of PT patrolman effective 09-01-15 per Form F 199.
Aaron Patterson made a motion to hire Joshua Lee. Second by Ms Goldner. All approved.
Ms Goldner made a motion to hire Christopher Kiefer. Second by Art Patterson. All approved.
Aaron Patterson made a motion to hire Ronald Lause. Second by Mr. Cameron. All approved.
Ms Goldner made a motion to hire Michael Gee. Second by Mr. Cameron. All approved.
Chief Baer reporters that the department had purchased a Con Nex box to use for records storage. It will be kept at the range. Mr. Julien said another will be purchased for other village storage.
Mr. Julien declared a recess so Chief Baer could swear in the new officers.
Utility Director Absent. Report Submitted.
Ms Dettling said that the water system will be reinspected with emphasis given to algae.
Aaron Patterson asked about the sewer overflows. Ms Dettling said that there have been no issues. Aaron Patterson said that he considered this major issue and that he wants information and that the citizens are entitled to have a safe system in view of the money that they have spent in support of the projects. Referred to COTW.
DPW Superintendent. Present. Report Submitted.
Mr. Julien asked if the DPW computer is up and running. He was told no.
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Police Chief (contd.)
Mr. Cameron questioned the SRO hours. He said that it looked like she was working more for the schools than she is supposed to and that the school owes us money. Chief Baer said that over the school breaks, the SRO works for the department 100 % of the time so it all evens out.
Aaron Patterson asked about a memo that the chief sent making certain salary adjustment recommendations. Chief Baer said that it was for 2016 budget information and that he expected no action at this time.
Village Administrator: Present. Report Submitted.
The sale of the fire damaged house at 511 W, State is 09-10-15. She said that she thinks that there is an interested buyer.
The paving preconstruction meeting is coming up.
Ms Dettling reported that there are 21 applicants for her position.
Ms Dettling apologized for jumping the gun with advertising the bids for the water meter project. Council will officially approve the bidding at this meeting.
Discussion turned to the Main St. water main project and the availability of funds. Referred to COTW.
Ms Dettling described some of the changes to the zoning code that will ne heard at the 09-18-15 public hearing.
Clerk: Present.
Clerk Van Mooy said that he omitted to put on the agenda recommendation from the village administrator. It should be added during the Public Utilities Committee section.
Clerk Van Mooy stated that the Zoning changes hearing will be at 7:30 PM on
09-18-15 and that the regular council meeting will follow.
Appointed Legal counsel: Present.
An executive session is needed.
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Mayor: Present.
Taking a deep breath and switching to his decreeing mode, Hissoner commanded that Trick or Treat is 10-19-15 6:00-7:30 PM. And that the Halloween Parade is 10-31-15 at 7:00 PM. He also announced that he issued two mayoral proclamations: prostate awareness month and third grade day in NB
Mr. Julien met with Frontier and is continuing to work with them regarding our phone and internet. We currently have two agreements and the mayor is working on a third. Motion by Aaron Patterson to authorize the mayor to enter into a third agreement with Frontier to provide PRI to the village at a cost of $ 440 per month. Second by Ms Goldner. All approved.
VII. Standing Committees:
Economic and Community Development (Mr. Aaron Patterson)
No report.
Public Safety (Ms Goldner)
At the 09-15-15 meeting Rex Huffman and Linda Amos will give a presentation about Southwood.
Next Public Safety meeting is 09-10-15 at 4:30 PM to meet with police officers.
Personnel, Policy and Ordinance Review (Mr. Rose)
No report.
Public Works (Mr. Art Patterson)
Art Patterson made a motion to approve the Peterman Associates Final Design and Bidding Services for the permanent roof construction for the Municipal Building project in the amount of $14,500 with the possibility of another $5000 to address environmental issues that may be found. Second by Mr. Cameron. All approved.
Public Utilities (Mr. Cameron)
Mr. Cameron made a motion to authorize the village administrator to see bids for the Fixed Base Reading System and Meter Replacement project. Second by Aaron Patterson. All approved.
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Aaron Patterson made a motion to adjust the water bill from a water leak at 215 Briar Hill Rd. to provide credit for three days usage due to error in a work order regarding the leak by the village. Total reduction is $ 376. Second by Art Patterson. All approved.
Mr. Cameron made a motion to approve the JMJ Bulldozing Proposal and the finance officer to prepare an appropriation Ordinance Amendment in the amount of $5,000 for Fund 531 Stormwater –Miscellaneous Contractual Services.
Aaron Patterson made a motion to deny the request made by Jon Williams of 216 S. Tarr St. to waive the water used due to a leak on the homeowners side of the shut-off and pay for the excavation and repair of the water service. Second by Ms Goldner. The vote: Yes—Goldner, Aaron Patterson and Art Patterson. No—Thompson, Cameron and Rose. Tie broken by the mayor with a yes vote.
Finance and Technology (Ms Thompson)
No action was taken on the recommendations on the agenda. Rather, Ms Thompson suggested that all members read the wage recommendations that were part of our packets in advance of the COTW.
VIII. New Legislation, Resolutions, Motions or Business
Ms Goldner made a motion that Ordinance 2015-50 be read by number and title only for the first reading, dispense with the second and third readings, suspend the rules and declare an emergency. Second by Aaron Patterson. All approved.
Ordinance 2015-50 read by number and title by the mayor.
Mr. Cameron made a motion to adopt Ordinance 2015-50. Second by Art Patterson. All approved.
ORDINANCE 2015-50 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM GENERAL FUND CARRYOVER AND DECLARING AN EMERGENCY
IX. Second Reading of Ordinances and Resolutions
Aaron Patterson made a motion that be Ordinance 2015-48 read by number and title only for the second reading. Second by Art Patterson.
Ordinance 2015-48 read by number and title by the mayor.
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ORDINANCE 2015-48 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM DEPT. OF PUBLIC SAFETY GRANT PROCEEDS
Ms Goldner made a motion that be Ordinance 2015-49 read by number and title only for the second reading. Second by Mr. Cameron.
Ordinance 2015-49 read by number and title by the mayor.
ORDINANCE 2015-49 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM STREET LIGHTING CARRYOVER
X. Third Reading of Ordinances and Resolutions
Aaron Patterson made a motion that Ordinance 2015-32 be read by number and title only for the third reading. Second by Ms Goldner.
Ordinance 201-32 read by number and title by the mayor.
Aaron Patterson made a motion to adopt Ordinance 2015-32. Second by Ms Goldner. The vote: Yes—Goldner, Aaron Patterson and Art Patterson. No— Thompson, Cameron and Rose. Tie broken by the mayor with a yes vote.
ORDINANCE 2015-32 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM USDA LOAN PROCEEDS FOR A NEW POLICE VEHICLE.
Aaron Patterson made a motion that Ordinance 2015-33 be read by number and title only for the third reading. Second by Ms Goldner.
Ordinance 201-33 read by number and title by the mayor.
Aaron Patterson made a motion to adopt Ordinance 2015-33. Second by Ms Goldner. The vote: Yes—Goldner, Aaron Patterson and Art Patterson. No— Thompson, Cameron and Rose. Tie broken by the mayor with a yes vote.
ORDINANCE 2015-33 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM USDA GRANT/LOAN PROCEEDS FOR A NEW EMS VEHICLE
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Aaron Patterson made a motion that Ordinance 2015-35 be read by number and title only for the third reading. Second by Ms Goldner.
Ordinance 201-35 read by number and title by the mayor.
Aaron Patterson made a motion to adopt Ordinance 2015-35. Second by Art Patterson. The vote: Yes—Goldner, Aaron Patterson, Rose and Art Patterson. No— Thompson and Cameron.
ORDINANCE 2015-35 AN ORDINANCE AMENDING THE ESTIMATE OF REVENUES FOR THE BUDGET YEAR BEGINNING JANUARY 1, 2015, AUTHORIZING CERTIFICATION OF SAME TO THE WOOD COUNTY AUDITOR
Ms Goldner made a motion that Ordinance 2015-36 be read by number and title only for the reading. Second by Aaron Patterson.
Ordinance 2015-36 read by number and title by the mayor.
Mr. Cameron made a motion to adopt Ordinance 2015-36. Second by Art Patterson. All approved.
ORDINANCE 2015-36 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM SEWER LATERAL FUND CARRYOVER
Aaron Patterson made a motion that Ordinance 2015-37 be read by number and title only for the third reading. Second by
Ordinance 2015-37 read by number and title by the mayor.
Mr. Cameron made a motion to adopt Ordinance 2015-37. Second by Art Patterson. All approved.
ORDINANCE 2015-37 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM USDA SSP PH II LOAN PROCEEDS
Aaron Patterson made a motion to table Ordinance 2015-38. Second by Mr. Cameron. All approved.
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ORDINANCE 2015-38 AN ORDINANCE AUTHORIZING THE VILLAGE FINANCE OFFICER AND THE VILLAGE CLERK TO ENTER INTO AN INVESTMENT MANAGEMENT AGREEMENT WITH MEEDER INVESTMENT MANAGEMENT
Ms Goldner made a motion that Ordinance 2015-40 be read by number and title only for the third reading. Second by Art Patterson.
Ordinance 2015-40 read by number and title by the mayor.
Ms Goldner made a motion to adopt Ordinance 2015-40. Second by Mr. Cameron. All approved.
ORDINANCE 2015-40 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM GENERAL FUND, WATER, AND SEWER CARRYOVER FUNDS
Ms Goldner made a motion that Ordinance 2015-41 be read by number and title only for the third reading. Second by Mr. Cameron.
Ordinance 2015-41 read by number and title by the mayor.
Mr. Cameron made a motion to adopt Ordinance 2015-41. Second by Art Patterson. All approved.
ORDINANCE 2015-41 AN ORDINANCE APPROVING THE TRANSFER OF FUNDS APPROPRIATED FOR FISCAL YEAR ENDING DECEMBER 31, 2015
XI. Other New Business
None
XII. Other Old Business
Mr. Cameron asked if trees will be planted this year. He was told yes and that the next Tree Commission meeting is 09-14-15
XIII. Payment of the Bills
Aaron Patterson made a motion to put the bills totaling $ 508,008.71 on the Claims Ordinance. Second by Art Patterson. All approved.
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Ms Goldner made a motion to pay the bills totaling $ 508,008.71. Second by Mr. Cameron. All approved.
XIV. Executive Session
Aaron Patterson made a motion to enter into executive session at 10:11 PM for 121.22 G3 to confer with the village attorney. Second by Mr. Cameron. All approved
XV. Return to Regular Session
Aaron Patterson made a motion to return to regular session at 10:23 PM. Second by Mr. Cameron. All approved.
XVI. Adjournment
Ms Thompson made a motion to adjourn at 10:23 PM. Second by
Mr. Cameron. All approved.
Approved __________________________
Richard Van Mooy, Clerk
Chester H. Marcin __________________________
Village Solicitor Mike Julien, Mayor
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