North Baltimore FINANCE OFFICER’S REPORT – June 2, 2015
submitted by Chris Kirk
1) Income tax collections 2015 vs. 2014 as of 1/31/2015:
2) The Bill List from 5/16 – 5/29 is included for council review and approval on the claims ordinance.
3) Collections to Note:
a. Schroeder Farms: Cemetery farm lease Pmt: $723.12
b. Dept of Public Safety: Fire Training Grant: $428.00
c. Dept of Public Safety: Fire Equipment Grant: $15,000.00
4) I have not received collection information from Great Lakes Billing for May EMS collections. I will distribute these figures at the June COTW.
5) At the last council meeting, we discussed a possible downside to the Village paying off USDA loans within the first year. I emailed Mary Carr to clarify the situation. She mentioned there is no downside, but if USDA sees a trend where the Village pays off the loans within the first year, it will show that the Village does not need the grant funding. Attached is Mary’s email.
6) I have sent out Delinquent Utility, and Lateral Assessment letters to residents. I have given them a due date of 7/31. Any unpaid balance will be assessed to their property taxes. Attached are the parcel listings for each assessment.
7) Appropriation explanation:
FIRST READINGS:
a. Special Assessment Ordinance: Ordinance approving delinquent utility assessments. With a four year statute of limitations, this ordinance includes delinquent accounts spanning 1/1/12 – 4/30/2015. There were a number of accounts that were not assessed to the county auditor in 2012 and 2014. This will help clean up these delinquent accounts. I was careful to ensure these accounts were not being assessed twice. As collections continue until 7/31, the total amounts listed in the ordinance and exhibit A are subject to change – I will be sure to update these amounts prior to each upcoming reading.
b. Special Assessment Ordinance: Ordinance approving Phase II lateral assessments. The parcels listed in exhibit A were completed after the 2014 lateral assessments were sent to the county auditor. This will assess the remaining properties completed by the Village contractor. The terms of the assessment have remained the same as all previous SSP assessments. As collections continue until 7/31, the total amounts listed in the ordinance and exhibit A are subject to change – I will be sure to update these amounts prior to each upcoming reading.
c. Appropriation Ordinance: The fire department received a grant from the Ohio Department of Public Safety. This appropriation will add these funds to the fire budget to provide training. The amount received was $428, this appropriation is in the same amount.
d. Appropriation Ordinance: The fire department received a grant from the Ohio Department of Public Safety. This appropriation will add these funds to the fire budget to purchase equipment. The amount received was $15,000, this appropriation is in the same amount. The reason for the emergency measure is the funds have been received, and the fire chief would like to order the equipment to continue providing quality fire services to North Baltimore.
SECOND READINGS
e. Special Assessment Ordinance 2015-21: Ordinance approving the tree maintenance special assessment amount of $18,000.00. This has not been increased from prior years.
f. Special Assessment Ordinance 2015-22: Ordinance approving the street lighting special assessment amount of $52,000.00. This has been increased $17,000.00 to cover current expenses.
g. Special Assessment Ordinance 2015-23: Ordinance approving the street cleaning special assessment amount of $64,000.00. This has not been increased from prior years.
h. Ordinance 2015-24: Ordinance adopting the estimate of revenues for 2016. This requires council’s approval prior to certification to the county auditor. This estimates fiscal year 2016 annual revenues. Due to county auditor by July 20th. Also attached is the corresponding documentation for council review.
THIRD READINGS
i. Appropriation Ordinance 2015-17: The fire department received a grant from the Department of Public Safety. This appropriation will add these funds to the fire budget to purchase equipment. The amount received was $424.72, this appropriation is in the same amount.
