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NB Village Council Minutes – Feb. 17

[gview file=”https://www.thenbxpress.com/wp-content/uploads/2015/03/NB-Council-02-17-15-MINUTES.pdf”]

VILLAGE OF NORTH BALTIMORE COUNCIL MEETING FEBRUARY 17, 2015 MINUTES 

I.      Pledge of Allegiance 

Mayor Julien called the meeting to order at 7:30 PM and led the Pledge of Allegiance.

II.    Roll Call: 

Mayor Mike Julien-Here, Leslee Thompson-Here, Aaron Patterson-Here,

Janet Goldner-Here, Bill Cameron-Here, Rich Rose-Here, Arthur Patterson III— Here, Clerk Richard Van Mooy-Here, Hank Matthes—Student Representative—Present, Hank Matthes—Student Representative—Present.

III.           Approval of the Minutes:

Motion by Aaron Patterson  to approve the minutes of the 02-03-15 meeting.  Second by Art Patterson.  All  approved.

IV.            Public Participation:

Dave Steiner from the Wood County Planning Commission addressed council on changes that have been made to CDBG program.  He stated that in an effort  to make the decision less subjective, the state has provided a software program to do the initial screening of the various applications.  He said that the amount of funds for block grants is diminishing each year and he thinks that the program will soon be ended.  Mr. Steiner said it is likely that four such grants will be funded this year.  He stressed that the initial deadline is 03-04-15.  Mr. Cameron asked is the village could apply on behalf of the          library for an ADA project similar to the one that was approved for 2014 for             the village.  Mr. Steiner said that is possible.  Ms Thompson who is a Wood         County Planning Commission member said that the grant applications that have collaboration between agencies are looked on more favorably.

Dave Steiner addressed council on his second topic fair housing.  He                                             distributed three brochures to members and said that if the village receives                              a fair housing complaints that they should be referred to him as he is the                             county point person for such issues.

Trent Tatham registered to speak but he declined asking rather for a discussion on             the rumored closing of dispatch.  Mr. Julien replied that fire and EMS are             considering moving their dispatching to the Wood County Sheriff Office (WCSO).  He said that there is no move to close the police dispatch and no move      to close the police department.

Sue Kepling asked if this was a permanent arrangement.  Mr. Julien said that he              couldn’t predict the future but he well remembered the public meetings that were             held a few years ago concerning the possible closing of dispatch.  He said that the             community spoke loud and clear about their wishes to keep a local police with             local dispatch.

Aaron Patterson expressed concern that he was not made aware of the meeting             that was held.  He was told that the meeting was called by WCSO on short notice             and that fire and EMS were told that they had to either agree to the WCSO             handling all or no calls by 04-01-15.

Ed Kamen spoke to council.  He is a third shift dispatcher as well as an EMS and             Fire member.  He expressed concern that local EMS calls will be transferred to             WCSO and that will cause a loss of timely response.  Sue Kepling said that the             WCSO’s policy for EMS calls was to wait five minutes before placing a second             call out and then wait another five minutes until dispatching a mutual aid call.

Aaron Patterson pointed out that any agreement must be approved by council and             that more information was needed.  Ms Dettling will invite a WCSO             representative to the 03-10-15 COTW.

  1. Letters and Communications: 

                   None 

  1. Administrative Reports: 

Finance Officer: Present.

Mr. Kirk reviewed the bills to be presented.

Village Administrator: Present.  Report Submitted.

Ms Dettling reviewed portions of her report including the infrastructure portion of the Safe Routes to School grant, the anticipated meter bid and the Wood County Economic Development dinner.  After discussion of the dinner, Mr. Cameron made a motion to reschedule the second meeting in March to 03-06-15.  Second by Ms Thompson.  All approved.  Members should let Mr. Julien know if they will attend.

Clerk: Present.

Clerk Van Mooy announced that the alley vacation ordinance has been recorded with the Wood County Recorder’s Office so that action is final and complete.

Appointed Legal Counsel: Present.

Mr. Marcin discussed Ordinance 2015-05.  Aaron Patterson   said that there needed to be a clause regarding council’s approval of all agreements and sub agreements as set forth in the document and SOP.  Ms Thompson suggested that such language be added as a new last section to the agreement.  Mr. Marcin will make the change for the second reading of Ordinance 2015-05.

Mayor: Present.  No Report.

Mr. Cameron asked for an executive session and also asked Mr. Julien to deviate from the agenda so that the Jones and Henry rep, Brad Lowery could address council.  Mr. Julien turned the meeting over to Brad Lowery.

Public Utilities (Mr. Cameron)

Mr. Lowery addressed council on the Jones and Henry engineering contract.  It is being revised and will be ready for council approval soon. He noted that in addition to the head works project, a new lift station for Quad Land is also included.  Mr. Cameron asked that since the cost of the study was quite high ($240,421) do we need to seek engineer’s FRQ before we proceed.  This was referred to Mr. Marcin.

Aaron Patterson sought clarification on the resident services.  The proposal states that resident services will be on site for the entire length of construction—about 6 months.  Yet, in the contract the estimated construction time is one year.  Mr. Lowery said that the one year period covers, bidding and engineering lead time as well as the actual construction.  He stated that actual construction would take about six months and that was the time that the resident was budgeted to be in the village supervising the work.

Ms Dettling reviewed the process of interviewing and checking references for the plant operator’s position.  There were 26 applicants 6 of whom were interviewed and four were subject to reference and background checks.  Aaron Patterson noted that the two candidates who were being recommended by Ms Dettling and Supt. Patterson for the positions were not residents of North Baltimore.  He stated that he did not believe that there is not a qualified candidate from the village.  He further stated that we expect the village to support us but then we turn our backs on the citizens.  Supt Patterson said that ever though this was an entry level position, that both candidates had superior skills and background to make them the best candidates for the job.  Ms Thompson expressed her confidence in Supt Patterson and Ms Dettling’s recommendations.                  Ms Thompson made a motion to hire Jacob Gilliland as a Utility Plant Operator                   effective 2-23 -15 at the rate of $14.25 per hour. Second by Ms Goldner.  All                                         approved except Messer Rose and Aaron Patterson who voted no.

Ms Thompson made a motion to hire John Garner  as a Utility Plant Operator                            effective 3-10-15 at the rate of $13.75 per hour. Second by Ms Goldner.  All                                          approved except Messer Rose and Aaron Patterson who voted no.

  • Standing Committees: 

Economic and Community Development  (Aaron Patterson)

No report.

Public Safety  (Ms Goldner)

Reminder of Public Safety meeting on 02-19-15 at 6:00 PM.

Discussion of the notice of intent to file for the USDA grant centered around the inclusion of an EMS support vehicle long with the police cruiser as was originally planned.  Ms Thompson asked why an EMS vehicle was included when all that was discussed at the COTW was a replacement police cruiser.  Ms Dettling said that Andy Sterling from USDA stopped in her office with the grant and started filling it out based on his assumption that we were interested in purchasing two vehicles.  Aaron Patterson   said that we have funds remaining from the levy to purchase said vehicle and that we should include it in the notice.  Mr., Cameron said that we only funded EMS through the first half of the year and that we may not need the vehicle if we disband the full time department.  It was concluded to include both purchases in the notice since any funds that are awarded may be kept unspent for five years.  Motion to approve the notice by Ms Goldner.  Second by Art Patterson.  All approved except Ms Thompson who voted no.

Ms Goldner thanked Chief Baer for meeting with the ministerial association and accepting the responsibility of distributing gift cards by the police department to the indigent.  She said that by having a 24/7 location it would be helpful to the churches and provide a central location for this locally provided service.

Personnel, Policy and Ordinance Review (Mr. Rose)

Mr. Rose and Ms Dettling suggested that the snow removal policy needs a       little more work so it was deferred to the 03-03-15 meeting.

Public Works  (Art Patterson)

See Personnel, Policy and Ordinance Review above.

Aaron Patterson asked if the annual park usage meeting has been scheduled.

It was decided that the park rules would be reviewed at the 03-10-15 COTW

and then Supt. Wickard would contact the stakeholders and set up the

meeting.

Public Utilities (Mr. Cameron)

See above under Mayor.

Finance and Technology  (Ms Thompson)

  • New Legislation, Resolutions, Motions or Business 

Ms Goldner made a motion that Ordinance 2015-05 be read by number and title only for the first reading.  Second by Mr. Cameron.

                             Ordinance 2015-05 read by number and title by the mayor.

ORDINANCE 2015-05 AN ORDINANCE AUTHORIZING THE MAYOR                         AND ADMINISTRATOR TO ENTER INTO AN AGREEMENT WITH                             THE NORTHWESTERN WATER AND SEWER DISTRICT TO                                          COOPERATE IN PROVIDING POTABLE WATER AND SANITARY                               SEWER SERVICES TO AREAS IN SOUTHERN WOOD COUNTY,                    OHIO, AND NORTHERN  HANCOCK COUNTY, OHIO

Ms Goldner made a motion that Ordinance 2015-06 be read by number and

title only for the first reading dispense with the second and third readings,

suspend the rules and declare an emergency.  Second by Mr. Cameron.  All

approved.

Ordinance 2015-06 read by number and title by the mayor.

Mr. Cameron made a motion to adopt Ordinance 2015-06.  Second by Ms

Thompson.  All approved.  Before the vote Ms Thompson suggested that the

police report reference the codified  ordinances as listed  in Ordinance 2015-

  1.   Mr. Julien said that he’d check with the chief.

ORDINANCE 2015-06  AN ORDINANCE APPROVING THE EDITION                            AND  INCLUSION OF CERTAIN ORDINANCES AS PARTS OF THE                              VARIOUS  COMPONENT CODES OF THE CODIFIED ORDINANCES                            OF THE VILLAGE  OF NORTH BALTIMORE, OHIO AND TO DECLARE         AN EMERGENCY

Ms Thompson made a motion that Ordinance 2015-07 be read by number and

title only for the first reading.  Second by Mr. Cameron. 

Ordinance 2015-07 read by number and title by the mayor.

                   ORDINANCE 2015-07  AN ORDINANCE AMENDING SECTION 355.14                        OF THE CODIFIED ORDINANCES OF THE VILLAGE DESIGNATING                           CERTAIN STREETS AS “SNOW EMERGENCY ROUTES” AND TO                               DECLARE AN  EMERGENCY  

IX.             Second Reading of Ordinances and Resolutions

Ms Goldner made a motion that Ordinance 2015-02  be read by number and

title only for the second reading.  Second by Art Patterson.

Ordinance 2015-02 read by number and title by the mayor.

ORDINANCE  2015-02 AN ORDINANCE ESTABLISHING                                   SUPPLEMENTAL  APPROPRIATION ACCOUNTS FOR FISCAL YEAR                                ENDING DECEMBER 31, 2015; PROVIDING EXPENDITURE FROM                         FUND 931 K9 UNIT FUND

Ms Goldner made a motion that Ordinance 2015-03 be read by number and

title only for the second reading.  Second by Mr. Cameron.

Ordinance 2015-03 read by number and title by the mayor.

ORDINANCE 2015-03 AN ORDINANCE ESTABLISHING                                                  SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR                          ENDING DECEMBER 31, 2015; PROVIDING EXPENDITURE FROM                             FUND 101 GENERAL FUND FOR AUDITOR OF STATE EXPENSES

Ms Goldner made a motion that Ordinance 2015-04 be read by number and       title only for the second reading.  Second by Mr. Cameron.

Ordinance 2015-04 read by number and title by the mayor.

ORDINANCE 2015-04 AN ORDINANCE ESTABLISHING                                                  SUPPLEMENTAL  APPROPRIATION ACCOUNTS FOR FISCAL YEAR                         ENDING DECEMBER 31, 2015; PROVIDING EXPENDITURE FROM                             FUND 811 TREE MAINTENANCE  FUND FOR ADDITIONAL TREE                              PLANTING 

  1. Third Reading of Ordinances and Resolutions 

             Ordinance 14-52 remained on the table.

ORDINANCE 14-52  AN ORDINANCE PROHIBITING   THE  CLOSING OF MORE THAN TWO RAILROAD CROSSINGS SIMULTANEOUSLY AND REQUIRING ADVANCED NOTICE BEFORE RAILROAD CROSSINGS ARE CLOSED FOR REPAIRS OR UPGRADING; ADOPTED AS NEW SECTION  553.06 OF THE VILLAGE CODIFIED ORDINANCES  Tabled at the 01-20-15 meeting. 

  1. Other New Business 

                    None 

      XII.    Other Old Business 

                  None

 Payment of the Bills

 Aaron Patterson made a motion to put the bills totaling $ 271,542.46 on the Claims Ordinance.  Second by Mr. Cameron.  All approved.

Aaron Patterson made a motion to pay the bills totaling $ 271,542.46.  Second by Ms Thompson.  All approved.

XIV.       Executive Session

Aaron Patterson made a motion to enter into executive session at 8:58 PM for  121.22 G1 to consider the appointment, employment, dismissal, promotion, demotion or compensation of a public employee.  Second by Art Patterson.  All approved 

  1. Return to Regular Session 

Mr. Rose made a motion to return to regular session at 9:29 PM.  Second by Mr. Art Patterson. All approved. 

  • Adjournment 

Ms Thompson made a motion to adjourn at 9:29 PM.  Second by

Ms Goldner.  All approved.

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