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NB Village Council Minutes – July 7, 2015

VILLAGE OF NORTH BALTIMORE COUNCIL MEETING JULY 07, 2015 MINUTES

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VILLAGE OF NORTH BALTIMORE
COUNCIL MEETING
JULY 07, 2015
MINUTES
I. Pledge of Allegiance
Mayor Julien called the meeting to order at 7:32 PM and led the Pledge of Allegiance.
II. Roll Call:
Mayor Mike Julien-Here, Leslee Thompson-Here, Aaron Patterson-Absent,
Janet Goldner-Here, Bill Cameron-Here, Rich Rose-Here, Arthur Patterson III— Here, Clerk Richard Van Mooy-Here, Emily Gerdeman—Student Representative—Present.
Mr. Rose made a motion to excuse Aaron Patterson. Second by Ms Goldner
All approved.
Mayor Julien introduced the summer student representative, Emily
Gerdeman.
III. Approval of the Minutes:
Motion by Ms Goldner to approve the minutes of the 06-09-15 meeting. Second by Ms Thompson. All approved.
IV. Public Participation:
Jeff Miklovic representing the NBACC requested council permission to hold the annual Good Old Summertime festival on 07-25-15. He said that he is coordinating the day with the police, fire, EMS, utility and public works. He requested the usual street and alley closing and requested a general voice of support from council. Motion to approve request by Ms Thompson. Second by Mr. Cameron. All approved.
V. Letters and Communications:
None
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VI. Administrative Reports:
Finance Officer: Not present—excused due to illness. Report Submitted.
Mr. Cameron questioned the funding source for a police expenditure. He was told that it came from the police budget.
Aaron Patterson arrived at 7:37 PM.
Aaron Patterson asked if council action was needed for the finance officer to close a maturing CD and open an investment account. Referred to Ord. 2015-38.
Ms Thompson inquired if there have been further contributions to the disk golf project. She was told that Kelley’s donation was the only one to arrive.
Aaron Patterson asked that we have an SOP for EMS billing to avoid missing the first of the month cut off. Ms Goldner said that once the e-billing software is in place that billing will be automatic. Chief Matthes concurred and said that training has begun on the use of the software.
EMS Chief: Present. Report Submitted.
Chief Matthes addressed a recent missed call at CSX. He said that a misunderstanding at the Sheriff’s Office by a new dispatcher caused a delay. This issue has been resolved.
Based on Chief Matthes’ recommendation, Aaron Patterson made a motion to appoint Morgan Solether as a volunteer EMT trainee. Mr. Cameron suggested that she only run with a medic. Second by Ms Goldner. All approved.
Chief Matthes announced that the service received $8000 Ohio Department of Public Safety grant for training and supplies and that Larry Bateson passed his test.
Mr. Cameron asked for an update on the volunteers who are not running. Chief Matthes said that he’s working on it. Aaron Patterson asked if there is going to be resolution to this ongoing issue. Chief Matthes replied yes.
Aaron Patterson said that since there was no referendum filed that we should begin the budgeting process for EMS. Ms Thompson and Mr. Cameron said that no funds would be received until April 2017. They were told that that
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might be true for self-employed but that payroll deduction employees would generate proceeds quarterly. Referred to CCA for estimates of proceeds.
Fire Chief: Present. Report Submitted.
Chief Francisco reported that the department had received a $1500 communications grant. He also reported that last weekend’s fire has been ruled an arson.
Based on Chief Francisco’s recommendation, Aaron Patterson made a motion to purchase replacement pagers at a cost not to exceed $5110. Second by Ms Goldner. All approved.
Chief Francisco reported that the fire hall roof is still leaking and in fact is leaking in some new areas. Ms Dettling said that the PO for Bill Moyer is still open and she will get him back to make further repairs and to follow up on his recommendations. Ms Dettling will file a Community Funding Grant application for a roof replacement. Discussion turned to the possibility of mold along with the water issue. Mr. Rose said that he would donate a dehumidifier. The roof issue referred to COTW.
Ms Goldner asked how many first responder calls were made in June. She was told that there were four.
Police Chief: Present. Report Submitted.
Chief Baer said that the department has received a grant for hand held radar. It should be here soon.
Based on the fact that two of our PT officers have been hired elsewhere, chief asked permission to advertise for three or four PT patrol officers. Motion for same by Aaron Patterson. Second by Ms Goldner. All approved.
Utility Director: Present. Report Submitted.
Director Patterson said that we have not yet sprayed for mosquitoes but they are ready. He was told to start spraying ASAP. Discussion turned to why this was a utility responsibility rather than DPW. Since the only employee who is certified to spray is a utilities worker the responsibility rests with tPhis department.
DPW Superintendent. Present. Report submitted.
Supt Wickard reported that the slide has been installed.
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Village Administrator: Present. Report Submitted.
Ms Dettling introduced Jeff Baney from the Wood County Parks and thanked him for the grant funding the new slide.
Ms Dettling reported that there may be a buyer for the Whistle Stop.
Ms Goldner asked about closing the alley for the Roberts sale. Ms Dettling said a compromise was reached.
Mr. Cameron said that Ms Dettling is working on the process of getting the arson property removed. Her goal is to move quickly so that the village isn’t in a multiyear situation like we were with the Beckett St. property.
Ms Goldner sought clarification on a no parking request for N. 2nd St. Ms Dettling will prepare the ordinance for the next meeting.
Clerk: Present
Clerk Van Mooy passed out revised ordinances 2015-32, 33 and 35.
Appointed Legal Counsel: Present.
No Report.
Mayor: Present.
Mayor announced that he is spending about $ 300 from the Mayor’s Account for a used computer for Supt. Wickard’s use. Supt. Wickard, while mumbling under his breath, smiled and acted very grateful to have this addition to his technology collections. Motion to approve by Ms Goldner. Second by Mr. Cameron. All approved.
An executive session will be needed at the end of the meeting.
VII. Standing Committees:
Economic and Community Development (Aaron Patterson)
No Report.
Public Safety (Ms Goldner)
No Report.
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Personnel, Policy and Ordinance Review (Mr. Rose)
Mr. Rose made a motion to approve the Designating/Naming Public Property
Policy as presented. Second by Ms Thompson. All approved.
Public Works (Art Patterson)
Art Patterson made a motion to award 2015 Paving Project to Ward
Construction at a cost not to exceed $149,790 per bid tabulation. Second by
Ms Goldner. All approved.
Public Utilities (Mr. Cameron)
Ms Thompson made a motion to waive delinquent utility charges totaling
$5194.9 for 108 Rhodes Ave owned by the Wood County Parks District by
making an exception for the removal of a property from the delinquent
utilities list. Second by Mr. Cameron. All approved.
Before the vote there was discussion on whether this forgiveness violated our
Policies. The consensus is that it does but since the assessments was not
added to the property as a lien before the parks district bought it that an
exception will be made.
Supt. Patterson addressed the roof repair bids and the sewer slip lining
project.
Finance and Technology (Ms Thompson)
No report.
VIII. New Legislation, Resolutions, Motions or Business
Ms Goldner made a motion that Ordinance 2015-31 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency. Second by Mr. Cameron. All approved.
Ordinance 2015-31 read by number and title by the mayor.
Ms Thompson made a motion to adopt Ordinance 2015-31 . Second by Mr. Cameron . All approved.
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ORDINANCE 2015-31 AN ORDINANCE AMENDING VILLAGE OF NORTH
BALTIMORE CODIFIED ORDINANCE SECTION 1125.05 PRIVATE
SWIMMING POOLS; PONDS; HOT TUBS AND DECLARING AN
EMERGENCY
Aaron Patterson made a motion that Ordinance 2015-32 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency. Second by Ms Goldner. The vote: No–Rose, Thompson and Cameron. Yes—Goldner, Art Patterson, Aaron Patterson and Julien. While the mayor’s vote broke the tie there were not enough votes to implement the emergency so the ordinance was read by number and title only by the mayor for its first reading.
ORDINANCE 2015-32 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM USDA LOAN PROCEEDS FOR A NEW POLICE VEHICLE, AND DECLARING AN EMERGENCY
Aaron Patterson made a motion that Ordinance 2015-33 be read by number and title only for the first reading. Second by Art Patterson.
Ordinance 2015-33 read by number and title by the mayor.
ORDINANCE 2015-33 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM USDA GRANT/LOAN PROCEEDS FOR A NEW EMS VEHICLE, AND DECLARING AN EMERGENCY
Aaron Patterson made a motion that Ordinance 2015-34 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency. Second by Ms Goldner. All approved.
Ordinance 2015-34 read by number and title by the mayor.
Aaron Patterson made a motion to adopt Ordinance 2015-34. Second by Ms Goldner . All approved.
ORDINANCE 2015-34 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM WASTEWATER CARRYOVER, AND DECLARING AN EMERGENCY
Mr. Cameron made a motion to award roof repair for four building at the water and wastewater facility to Advance Roofing at a cost not to
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exceed $28,725 per quote dated 06-19-15. Second by Aaron Patterson. All approved.
Aaron Patterson made a motion that Ordinance 2015-35 be read by number and title only for the reading. Second by
Ordinance 2015-35 read by number and title by the mayor.
ORDINANCE 2015-35 AN ORDINANCE AMENDING THE ESTIMATE OF REVENUES FOR THE BUDGET YEAR BEGINNING JANUARY 1, 2015, AUTHORIZING CERTIFICATION OF SAME TO THE WOOD COUNTY AUDITOR
Aaron Patterson made a motion that Ordinance 2015-36 be read by number and title only for the first reading. Second by Art Patterson.
Ordinance 2015-36 read by number and title by the mayor.
ORDINANCE 2015-36 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM SEWER LATERAL FUND CARRYOVER
Aaron Patterson made a motion that Ordinance 2015-37 be read by number and title only for the reading. Second by Art Patterson
Ordinance 2015-37 read by number and title by the mayor.
ORDINANCE 2015-37 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM USDA SSP PH II LOAN PROCEEDS
Aaron Patterson made a motion that Ordinance 2015-38 be read by number and title only for the first reading. Second by Ms Goldner.
Ordinance 2015-38 read by number and title by the mayor.
ORDINANCE 2015-38 AN ORDINANCE AUTHORIZING THE VILLAGE FINANCE OFFICER AND THE VILLAGE CLERK TO ENTER INTO AN INVESTMENT MANAGEMENT AGREEMENT WITH MEEDER INVESTMENT MANAGEMENT
Aaron Patterson made a motion that Ordinance 2015-39 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency. Second by Mr. Rose. All approved.
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Ordinance 2015-39 read by number and title by the mayor.
Aaron Patterson made a motion to adopt Ordinance 2015-39. Second by Mr. Cameron. All approved.
ORDINANCE 2015-39 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM STORMWATER FUND CARRYOVER AND DECLARING AN EMERGENCY
Mr. Cameron made a motion to award Water St. Storm Sewer Repair to Layne Construction at a cost not exceed $35,430 per quote dated 06-26-15. Second by Ms Goldner. All approved.
Aaron Patterson made a motion that Ordinance 2015-40 be read by number and title only for the first reading. Second by Mr. Cameron
Ordinance 2015-40 read by number and title by the mayor.
ORDINANCE 2015-40 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM GENERAL FUND, WATER, AND SEWER CARRYOVER FUNDS
Ms Goldner made a motion that Ordinance 2015-41 be read by number and title only for the first reading. Second by Aaron Patterson
Ordinance 2015-41 read by number and title by the mayor.
ORDINANCE 2015-41 AN ORDINANCE APPROVING THE TRANSFER OF FUNDS APPROPRIATED FOR FISCAL YEAR ENDING DECEMBER 31, 2015
IX. Second Reading of Ordinances and Resolutions
Aaron Patterson made a motion that Ordinance 2015-27 be read by number and title only for the second reading. Second by Mr. Cameron.
Ordinance 2015-27 read by number and title by the mayor.
ORDINANCE 2015-27 AN ORDINANCE AUTHORIZING THE CERTIFICATION OF DELINQUENT UTILITY ACCOUNTS AS SPECIAL ASSESSMENTS TO THE WOOD COUNTY AUDITOR
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Aaron Patterson made a motion that Ordinance 2015-28 be read by number and title only for the second reading. Second by Mr. Cameron.
Ordinance 2015-28 read by number and title by the mayor.
ORDINANCE 2015-28 AN ORDINANCE AUTHORIZING THE CERTIFICATION OF THE SEWER SEPARATION PHASE II LATERAL TAP-IN CHARGE AS SPECIAL ASSESSMENTS TO THE WOOD COUNTY AUDITOR.
Ms Goldner made a motion that Ordinance 2015-29 be read by number and title only for the second reading. Second by Aaron Patterson.
Ordinance 2015-29 read by number and title by the mayor.
ORDINANCE 2015-29 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM GENERAL FUND GRANT PROCEEDS (FIRE)
X. Third Reading of Ordinances and Resolutions
Aaron Patterson made a motion that Ordinance 2015-21 be read by number and title only for the third reading. Second by Ms Goldner.
Ordinance 2015-21 read by number and title by the mayor.
Ms Goldner made a motion to adopt Ordinance2015-21 . Second by Aaron Patterson. All approved.
ORDINANCE 2015-21 AN ORDINANCE ENACTING A SPECIAL ASSESSMENT FOR THE COST AND EXPENSE OF TRIMMING, MAINTAINING AND PLANTING OF TREES ALONG THE STREETS, ALLEYS, WAYS AND OTHER PUBLIC PLACES IN THE VILLAGE OF NORTH BALTIMORE FOR 2015, AUTHORIZING CERTIFICATION OF SAME TO THE WOOD COUNTY AUDITOR
Aaron Patterson made a motion that Ordinance 2015-22 be read by number and title only for the third reading. Second by Ms Goldner.
Ordinance 2015-22 read by number and title by the mayor.
Art Patterson made a motion to adopt Ordinance 2015-22. Second by Mr. Cameron. All approved.
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ORDINANCE 2015-22 AN ORDINANCE ENACTING A SPECIAL ASSESSMENT FOR THE COST AND EXPENSE OF LIGHTING OF THE STREETS, ALLEYS, WAYS AND OTHER PUBLIC PLACES IN THE VILLAGE OF NORTH BALTIMORE FOR 2015, AUTHORIZING CERTIFICATION OF SAME TO THE WOOD COUNTY AUDITOR
Aaron Patterson made a motion that Ordinance 2015-23 be read by number and title only for the third reading. Second by Mr. Cameron
Ordinance 2015-23 read by number and title by the mayor.
Mr. Rose made a motion to adopt Ordinance2015-23 . Second by Mr. Cameron. All approved.
ORDINANCE 2015-23 AN ORDINANCE ENACTING A SPECIAL ASSESSMENT FOR THE COST AND EXPENSE OF CLEANING THE STREETS, ALLEYS, WAYS AND OTHER PUBLIC PLACES IN THE VILLAGE OF NORTH BALTIMORE FOR 2015, AUTHORIZING CERTIFICATION OF SAME TO THE WOOD COUNTY AUDITOR
Aaron Patterson made a motion that Ordinance 2015-24 be read by number and title only for the third reading. Second by Ms Goldner.
Ordinance 2015-24 read by number and title by the mayor.
Ms Thompson made a motion to adopt Ordinance 2015-24. Second by Art Patterson. All approved.
ORDINANCE 2015-24 AN ORDINANCE ADOPTING THE ESTIMATE OF REVENUES FOR THE BUDGET YEAR BEGINNING JANUARY 1, 2016, AUTHORIZING CERTIFICATION OF SAME TO THE WOOD COUNTY AUDITOR
Aaron Patterson made a motion that Ordinance 2015-26 be read by number and title only for the third reading. Second by Ms Goldner.
Ordinance 2015-26 read by number and title by the mayor.
Ms Thompson made a motion to adopt Ordinance 2015-26. Second by Art Patterson. All approved. Mr. Cameron asked Ms Dettling to notify all the property owners.
ORDNANCE 2015-26 AN ORDINANCE VACATING SECTIONS OF WABASH, CHICAGO AND E. CHERRY STREETS TOGETHER WITH
CERTAIN NORTH-SOUTH AND EAST-WEST ALLEY RIGHT OF WAYS IN THE VILLAGE OF NORTH BALTIMORE.
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XI. Other New Business
None
XII. Other Old Business
None
XIII. Payment of the Bills
Aaron Patterson made a motion to put the bills totaling $ 292,112.80 on the Claims Ordinance. Second by Ms Goldner . All approved.
Ms Goldner made a motion to pay the bills totaling $ 292,112.80. Second by Mr. Cameron. All approved.
XIV. Executive Session
Aaron Patterson made a motion to enter into executive session at 9:24PM for 121.22 G1 to consider the compensation of a public employee. Second by Mr. Rose. All approved
XV. Return to Regular Session
Art Patterson made a motion to return to regular session at 10:23 PM. Second by Mr. Cameron. All approved.
Mayor Julien announced that council will hold a special meeting following the 07-14-14 COTW meeting at approximately 7:45 PM.
XVI. Adjournment
Mr. Rose made a motion to adjourn at 10:24 PM. Second by
Art Patterson. All approved.
Approved __________________________
Richard Van Mooy, Clerk
Chester H. Marcin __________________________
Village Solicitor Mike Julien, Mayor
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