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NB Village Council Minutes – March 16, 2015

VILLAGE OF NORTH BALTIMORE – COUNCIL MEETING – MARCH 16, 2015 MINUTES

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NOTE:  The North Baltimore Village Council typically meets on the  third Tuesday of the month.  This meeting, however, was changed by a vote of council to the third Monday of the month.

I. Pledge of Allegiance

Mayor Julien called the meeting to order at 7:30 PM and led the Pledge of Allegiance.

II. Roll Call:

Mayor Mike Julien-Here, Leslee Thompson-Here, Aaron Patterson-Here,
Janet Goldner-Absent, Bill Cameron-Here, Rich Rose-Here, Arthur Patterson III— Here, Clerk Richard Van Mooy-Here, Hank Matthes—Student Representative—Present.

Motion by Aaron Patterson to excuse Ms Goldner. Second by Mr. Cameron. All approved.

III. Approval of the Minutes:

Motion by Art Patterson to approve the minutes of the 03-03-15 meeting as corrected. Second by Aaron Patterson. All approved.

IV. Public Participation:

None

V. Letters and Communications:

Aaron Patterson reported that he had receive a call about loud music coming from cars. Mr. Julien will refer this to Chief Baer.

Mr. Cameron mentioned that a truck with expired plates is parked haphazardly in a private parking area. Mr. Julien will refer this to Chief Baer.

Mr. Cameron made mention of the e-mail that was received from the sheriff clarifying an EMS dispatch issue. Aaron Patterson said that he
spoke with Chief Baer and that the chief is satisfied with the responses and
that he supports having the SO dispatch EMS and fire.

VI. Administrative Reports:

Finance Officer: Present. Report Submitted.

Officer Kirk reported that he has selected Charles Harris and Associates for audit work for the next three years.

Village Administrator: Present. Report submitted.

Ms Dettling reviewed the reservations for the 03-17-15 Wood County Economic Development Dinner.

Ms Dettling told council that she would be taking vacation time in April.

Aaron Patterson asked that the playground equipment be inspected and repaired and painted as needed.

Clerk: present.

Clerk Van Mooy represented the village at the TMACOG transportation plan roll out. He mentioned that the cost of a total rebuild of one mile of one lane road is $1.1 million. He expressed his gratitude to the citizens for renewing our street levy so that we may maintain our streets properly.

Appointed Legal Counsel: Present.

No report.

Mayor: Present.

No report.

VII. Standing Committees:

Economic and Community Development (Aaron Patterson)

Aaron Patterson mentioned that he and Ms Dettling recently attended an
economic development meeting at Hancock Wood. He said that he was not
impressed with the meeting nor the commitment to help our village with such
development. Aaron Patterson said that his take away was a statement that
was made by one of the presenters; “If we do nothing we get nothing.”
Local jobs retention and creation programs referred to COTW.

Public Safety (Ms Goldner)

Recommendation: Approve EMS Bylaws as revised 03-10-15

Chief Matthes explained a couple of changes including linking all discipline to the village employee handbook and that a member must be on call for at least 12 hours per month to remain on the squad.

Mr. Cameron asked when elections of officers will be held. Chief Matthes said after council approves the bylaws. Mr. Cameron then asked if the paid employees were eligible to hold an office. Chief Matthes will check with PMP from McComb to see how they handle this.

Since not all members received the bylaws from the clerk no motion to adopt was made. Adoption will be a recommendation at the 04-07-15 meeting.

Aaron Patterson said that he received a compliment on the EMS om an employee at Briar Hill.

Personnel, Policy and Ordinance Review (Mr. Rose)

Based on the recommendation of the Personnel, Policy and Ordinance
Review Committee, Ms Thompson made a motion to approve the brush
pickup policy as revised by the village administrator who will follow
suggestions from earlier discussions. Second by Aaron Patterson. All
approved.

Public Works (Art Patterson)

Discussion was had on recommendation #1: Enter into ODOT Agreement
# 0115NB regarding SR 18. Aaron Patterson reviewed his recollections of all
previous ODOT agreements with the village regarding SR 18, the roundabout
and maintenance responsibilities of both parties. He said that asking the village
to be responsible for the maintenance of the light pole was ridiculous. Mr.
Julien suggested that we contact ODOT to see if we could understand their
reasoning for including lighting maintenance in the agreement. Ms Dettling
said that Ord 02-92 says that the village is responsible. Referred to Mr.
Marcin.

Based on the recommendation of the Public Works Committee Art Patterson
made a motion to authorize the street superintendent to restripe the parking
areas on N. Main St. from Broadway to CSX with the parking spaces offset 45
degrees from the curb on a trial basis during 2015 with painting to be
completed, weather permitting, by the end of April, 2015. Second by Mr. Rose.
All approved.

Public Utilities (Mr. Cameron)

Based on the recommendation of the Public Utilities Committee, Mr.
Cameron made a motion to authorize the adjustment of utilities billing at the
following address to reflect a 12 month average: 14690 Quarry Rd.,
221 Poplar St., 225 East St. and 124 N. Main St. (This adjustment is needed
to compensate for the village’s request that the residents run water during
recent cold weather). Second by Ms Thompson. All approved.

Based on the recommendation of the Public Utilities Committee, Mr.
Cameron made a motion to Authorize the village administrator to advertise for
FRQ for Professional Design Services at the Waste Water Treatment Plant.
Second by Ms Thompson. All approved.

Finance and Technology (Ms Thompson)

No Report.

VIII. New Legislation, Resolutions, Motions or Business

Mr. Cameron made a motion that Ordinance 2015-11 be read by number and
title only for the first reading. Second by Ms Thompson.

Ordinance 2015-11 read by number and title by the mayor.

ORDINANCE 2015-11 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR
ENDING DECEMBER 31, 2015; PROVIDING EXPENDITURE FROM
GENERAL FUND INSURANCE PROCEEDS (EMS VEHICLE REPAIR)

Ms Thompson made a motion that Ordinance 2015-12 be read by number and
title only for the first reading dispense with the second and third readings,
suspend the rules and declare an emergency. Second by Mr. Cameron. All
approved.

Ordinance 2015-12 read by number and title by the mayor.

Mr. Cameron made a motion to adopt Ordinance 2015-12. Second by Ms
Thompson. All approved.
ORDINANCE 2015-12 AN ORDINANCE ESTABLISHING
SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR
ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM GENERAL FUND GRANT PROCEEDS AND DECLARING AN
EMERGENCY (FIRE RADIO)

IX. Second Reading of Ordinances and Resolutions

Ms Thompson made a motion that Ordinance 2015-09 be read by number and
title only for the second reading. Second by Mr. Rose

Ordinance 2015-09 read by number and title by the mayor.

ORDINANCE 2015-09 AN ORDINANCE ESTABLISHING
SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR
ENDING DECEMBER 31, 2015; PROVIDING EXPENDITURE FROM
GENERAL FUND GRANT PROCEEDS (Fire Dept.)

Ms Thompson made a motion that Ordinance 2015-10 be read by number and
title only for the second reading. Second by Mr. Cameron.

Ordinance 2015-10 read by number and title by the mayor.
ORDINANCE 2015-10 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR
ENDING DECEMBER 31, 2015; PROVIDING EXPENDITURE FROM
GENERAL FUND GRANT PROCEEDS (Police Dept.)

X. Third Reading of Ordinances and Resolutions

Ordinance 14-52 remained on the table.

ORDINANCE 14-52 AN ORDINANCE PROHIBITING THE CLOSING OF MORE THAN TWO RAILROAD CROSSINGS SIMULTANEOUSLY AND REQUIRING ADVANCED NOTICE BEFORE RAILROAD
CROSSINGS ARE CLOSED FOR REPAIRS OR UPGRADING; ADOPTED AS NEW SECTION 553.06 OF THE VILLAGE CODIFIED ORDINANCES Tabled at the 01-20-15 meeting.

Ms Thompson made a motion that Ordinance 2015-05 be read by number and
title only for the third reading. Second by Mr. Cameron.

Ordinance 2015-05 read by number and title by the mayor.
Ms Thompson made a motion to adopt Ordinance 2015-05 . Second by Mr.
Cameron. All approved.

ORDINANCE 2015-05 AN ORDINANCE AUTHORIZING THE MAYOR AND ADMINISTRATOR TO ENTER INTO AN AGREEMENT WITH THE NORTHWESTERN WATER AND SEWER DISTRICT TO COOPERATE IN PROVIDING POTABLE WATER AND SANITARY SEWER SERVICES TO AREAS IN SOUTHERN WOOD COUNTY, OHIO, AND NORTHERN HANCOCK COUNTY, OHIO

Ms Thompson made a motion that Ordinance 2015-07 be read by number and
title only for the third reading. Second by Mr. Cameron.

Ordinance 2015-07 read by number and title by the mayor.

Ms Thompson made a motion to adopt Ordinance 2015-07. Second by Mr.
Cameron. All approved.

ORDINANCE 2015-07 AN ORDINANCE AMENDING SECTION 355.14 OF THE CODIFIED ORDINANCES OF THE VILLAGE DESIGNATING
CERTAIN STREETS AS “SNOW EMERGENCY ROUTES “

XI. Other New Business

Mr. Cameron asked for an update on the reverse 911 system. Mr. Julien said
that he is meeting on 03-17-15 to get to the bottom of the hold up.

XII. Other Old Business

None

XIII. Payment of the Bills

Mr. Cameron made a motion to put the bills totaling $ 120,652.03 on the Claims Ordinance. Second by Ms Thompson. All approved.

Before the vote Mr. Cameron asked when we would start seeing savings on the phone bills. Mr. Julien said that all would be straightened out and all credits should be applied within the next couple of months.

Aaron Patterson asked about snow removal at the senior center. He was told that we plow it for the Commission on Ageing. Aaron Patterson then asked about a purchase at Lowe’s. He was told that it was for the Historical Society and the purchase is part of the regularly budgeted funds from council.

Ms Thompson asked about a bill for unemployment. She was told that it is our regular expenditure.

Ms Thompson made a motion to pay the bills totaling $ 129,652.03. Second by Mr. Cameron . All approved.

XIV. Executive Session

Aaron Patterson made a motion to enter into executive session at 8:50 PM for 121.22 G1 to consider the appointment, employment, dismissal, promotion, demotion or compensation of a public employee. Second by Mr.Cameron . All approved

XV. Return to Regular Session

Aaron Patterson made a motion to return to regular session at 9:26 PM. Second by Mr. Rose. All approved.

Mr. Cameron made a motion to appoint Aaron Patterson president pro temp for this meeting. Second by Art Patterson.
XVI. Adjournment

Art Patterson made a motion to adjourn at 9:27 PM. Second by
Mr. Rose. All approved.

 

 

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