VILLAGE OF NORTH BALTIMORE – COUNCIL MEETING MAY 19, 2015 MINUTES
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I. Pledge of Allegiance
In the absence of Mayor Julien, Council President Goldner called the meeting to order at 7:30 PM and led the Pledge of Allegiance.
II. Roll Call:
Mayor Mike Julien-Absent, Leslee Thompson-Here, Aaron Patterson-Absent,
Janet Goldner-Here, Bill Cameron-Here, Rich Rose-Here, Arthur Patterson III— Here, Clerk Richard Van Mooy-Here, Hank Matthes—Student Representative—Absent.
Ms Thompson made a motion to excuse Messers Julien, Aaron Patterson and Matthes. Second by Mr. Art Patterson. All approved.
Motion by Mr. Cameron to appoint Ms Thompson as president pro tem. Second by Art Patterson. All approved.
III. Approval of the Minutes:
Motion by Mr. Cameron to approve the minutes of the 05-05-15 meeting. Second by Ms Thompson. All approved.
Motion by Ms Thompson to approve the minutes of the 05-12-15 special meeting. Second by Mr. Cameron. All approved.
IV. Public Participation:
Eagle Scout candidate Noah Hetrick, accompanied by his father Tony Hetrick, addressed council seeking permission to construct a disc golf course at Village Park as his project. Art Patterson made a motion to approve Noah Hetrick’s Eagle Scout project: disc golf course at the Village Park. Second by Mr. Rose. All approved.
Letters and Communications:
Mr. Rose reported that he was contacted by a resident asking why a street sign post is installed at the corner of their property. Chief Baer said that it is installed in the right of way and it is used in case there is a need to post temporary stop signs in case the traffic signal quits working.
Mr. Rose asked for an update on the paving of several street cuts that were made during the winter to repair water lines. Referred to Ms Dettling.
Ms Goldner read a letter that Mr. Julien sent to Rep. Latta asking for some assistance with sewer separation costs. The letter was on the agenda due to a lack of a response from Rep. Latta’s office. Ms Dettling reported that she had an appointment for a phone conversation with Rep. Latta’s senior assistant Jason Iskovick in the coming days.
Administrative Reports:
Finance Officer: Present. Report Submitted.
Officer Kirk addressed a couple items in his report including the revenue report and Great Lakes EMS billing.
Based on Mr. Kirk’s recommendation, Mr. Cameron made a motion to increase the cash drawer fund from $ 50 to $100. Second by Ms Thompson. All approved.
Ms Dettling reported that Shelter House # 3 should be complete by the end of the end of the week. An accounting of expenditures for this project will follow.
Aaron Patterson arrived at 7:49 PM.
Village Administrator: Present. Report Submitted.
Ms Dettling discussed her recommendation that we hire Clemans Nelson to examine personnel practices in an effort to get the employee wages scheduled implemented correctly and to review any need for back pay. Aaron Patterson said that we already paid Clemans Nelson to do the initial work in 2008 and he asked why we should pay them again. Ms Dettling said that by combining the services of her intern and Clemans Nelson that we will have the policy straightened out and ready to implement. Mr. Kirk said that sufficient funds are available to pay for this service so no appropriations change is needed at this time. Motion to enter into an agreement with Clemans Nelson at a cost not to exceed $ 5990.90 by Ms Thompson. Second by Mr. Cameron. All voted yes except Aaron Patterson who voted no.
Clerk: Present.
Clerk Van Mooy presented Ordinance 2015-26 to be added to the agenda.
Mr. Cameron asked if Van Mooy had served weed notices on the village. He was told no. Ms Dettling said that the staff is working to get the village cleaned up for Memorial Day and that she’d look into our mowing practices.
Mr. Cameron asked for monthly reports from the Street and Water Departments. Referred to COTW.
Aaron Patterson asked that, since we are considering investing $1, 000,000 that we consider using that money to install a new water line under Main St before we get into the streetscape project in 2016 or 2017. Referred to COTW.
Appointed Legal Counsel: Present.
Mr. Marcin reviewed the revisions that he made to Ordinance 2015-15. Rather than specifying a dollar amount to be collected from the income tax, Mr. Marcin inserted a percentage of revenues. By using a percent, the funds from the collection for EMS purposes will fluctuate.
Mr. Marcin addressed Ordinance 2015-26 which deals with a request to vacate an alley. He said that notification must be published for six weeks so the time needed for three reading will meet that requirement.
Mayor: Absent
Mr. Cameron and Ms Thompson criticized the mayor for releasing a Zombie warning on the SWAN system. Chief Baer said that the mayor was testing group notification and mistakenly sent the text to all subscribers. Ms Thompson suggested that in the future the words “this is a test” is used.
Standing Committees:
Economic and Community Development (Aaron Patterson)
None
Public Safety (Ms Goldner)
Ms Goldner reviewed the recent Saturday Public Safety meeting.
Chief Matthes represented Chief Francisco and recommended that Ryan Cook by appointed a member of the fire department. Motion to appoint by Mr. Cameron. Second by Art Patterson. All approved.
Ms Dettling provided back ground on Ordinance 2015-20. She assured council that no purchase is made until the loan is closed. Mr. Kirk was asked about his recommendation that we make two annual payments rather paying the loan off immediately. He said that he thought it gave a better impression the USDA. The consensus of council is that there is no need to make two payments since we have the money and there is no point in paying interest. Ms Dettling said that she would refigure the cost of the loan without paying interest.
Mr. Cameron requested that a guardrail be installed near E. Broadway and Poe.
Personnel, Policy and Ordinance Review (Mr. Rose)
Mr. Rose referred the naming policy to COTW. He said that he would have a
new ordinance repealing the pop up pool fence ordinance at the 06-02-15
meeting.
Public Works (Art Patterson)
Art Patterson reported that the street paving bids were advertised for the first
time on 05-19-15
Public Utilities (Mr. Cameron)
No Report.
Finance and Technology (Ms Thompson)
No Report.
New Legislation, Resolutions, Motions or Business
Aaron Patterson made a motion to add Ordinance 2015-26 to the agenda.
Second by Mr. Cameron. All approved.
Aaron Patterson made a motion that Ordinance 2015-21 be read by number
and title only for the first reading. Second by Art Patterson.
Ordinance 2015-21 read by number and title by the mayor.
ORDINANCE 2015-21 AN ORDINANCE ENACTING A SPECIAL ASSESSMENT FOR THE COST AND EXPENSE OF TRIMMING, MAINTAINING AND PLANTING OF TREES ALONG THE STREETS, ALLEYS, WAYS AND OTHER PUBLIC PLACES IN THE VILLAGE OF NORTH BALTIMORE FOR 2015, AUTHORIZING CERTIFICATION OF SAME TO THE WOOD COUNTY AUDITOR
Aaron Patterson made a motion that Ordinance 2015-22 be read by number and title only for the first reading. Second by Mr. Cameron
Ordinance 2015-22 read by number and title by the mayor.
ORDINANCE 2015-22 AN ORDINANCE ENACTING A SPECIAL ASSESSMENT FOR THE COST AND EXPENSE OF LIGHTING OF THE STREETS, ALLEYS, WAYS AND OTHER PUBLIC PLACES IN THE VILLAGE OF NORTH BALTIMORE FOR 2015, AUTHORIZING CERTIFICATION OF SAME TO THE WOOD COUNTY AUDITOR
Art Patterson made a motion that Ordinance 2015-23 be read by number and title only for the first reading. Second by Aaron Patterson.
Ordinance 2015-23 read by number and title by the mayor.
ORDINANCE 2015-23 AN ORDINANCE ENACTING A SPECIAL ASSESSMENT FOR THE COST AND EXPENSE OF CLEANING THE STREETS, ALLEYS, WAYS AND OTHER PUBLIC PLACES IN THE VILLAGE OF NORTH BALTIMORE FOR 2015, AUTHORIZING CERTIFICATION OF SAME TO THE WOOD COUNTY AUDITOR
Aaron Patterson made a motion that Ordinance 2015-24 be read by number and title only for the first reading. Second by Mr. Cameron
Ordinance 2015-24 read by number and title by the mayor.
ORDINANCE 2015-24 AN ORDINANCE ADOPTING THE ESTIMATE OF REVENUES FOR THE BUDGET YEAR BEGINNING JANUARY 1, 2016, AUTHORIZING CERTIFICATION OF SAME TO THE WOOD COUNTY AUDITOR
Aaron Patterson made a motion that Ordinance 2015-25 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency. Second by Mr. Cameron. All approved.
Ordinance 2015-25 read by number and title by the mayor.
Aaron Patterson made a motion to adopt Ordinance 2915-25. Second by Mr. Cameron . All approved.
ORDINANCE 2015-25 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM 901 CAPITAL FUNDS EARMARKED FOR A GRASS TRUCK (FIRE) AND DECLARING AN EMERGENCY
Aaron Patterson made a motion that Ordinance 2015-26 be read by number and title only for the first reading. Second by Art Patterson.
Ordinance 2015-26 read by number and title by the mayor.
ORDNANCE 2015-26 AN ORDINANCE VACATING SECTIONS OF WABASH, CHICAGO AND E. CHERRY STREETS TOGETHER WITH CERTAIN NORTH-SOUTH AND EAST-WEST ALLEY RIGHT OF WAYS IN THE VILLAGE OF NORTH BALTIMORE.
IX. Second Reading of Ordinances and Resolutions
Aaron Patterson made a motion that Ordinance 2015-15 as revised be read by number and title only for the second reading. Second by Mr. Cameron
Ordinance 2015-15 read by number and title by the mayor.
ORDINANCE 2015-15 AN ORDINANCE AMENDING THE VILLAGE OF NORTH BALTIMORE CODIFIED INCOME TAX ORDINANCE TO ELIMINATE THE TAX CREDIT FOR TAXES PAID TO OTHER MUNICIPALITIES AND TO DESIGNATE THE FUNDS GENERATED BY SAID ELIMINATION FOR USE BY THE VILLAGE EMS.
Aaron Patterson made a motion that Ordinance 2015-17 be read by number and title only for the second reading. Second by Mr. Cameron.
Ordinance 2015-17 read by number and title by the mayor.
ORDINANCE 2015-17 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM GENERAL FUND GRANT PROCEEDS. (Fire Dept.)
Aaron Patterson made a motion that Ordinance 2015-20 be read by number and title only for the second reading. Second by Ms Thompson.
Ordinance 2015-20 read by number and title by the mayor.
ORDINANCE 2015-20 AN ORDINANCE AUTHORIZING THE ISSUANCE OF $44,200 OF BONDS FOR THE PURPOSE OF ACQUIRING A POLICE CAR AND AN EMERGENCY RESPONSE VEHICLE, EACH WITH RELATED EQUIPMENT.
Aaron Patterson made a motion that Resolution 03-2015 be read by number and title only for the second reading. Second by Mr. Cameron
Resolution 03-2015 read by number and title by the mayor.
RESOLUTION 03-2015 A RESOLUTION OF THE VILLAGE COUNCIL OF THE NORTH BALTIMORE VILLAGE OF AUTHORIZING AND PROVIDING FOR THE INCURRENCE OF INDEBTEDNESS FOR THE PURPOSE OF PROVIDING A PORTION OF THE COST OF ACQUIRING, CONSTRUCTION, ENLARGING, IMPROVING AND/OR EXPENDING ITS FACILITY TO SERVE AN AREA LAWFULLY WITHIN ITS JURISDICTION TO SERVE FOR A POLICE CAR AND AN EMS RESPONSE VEHICLE
Third Reading of Ordinances and Resolutions
Aaron Patterson made a motion that Ordinance 2015-13 be read by number and title only for the third reading. Second by Art Patterson.
Ordinance 2015-13 read by number and title by the mayor.
Aaron Patterson made a motion to adopt Ordinance 2013-13. Second by Art Patterson. The vote: No—Thompson, Rose and Cameron. Yes—Art Patterson and Aaron Patterson.
ORDINANCE 2015-13 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM GENERAL FUND CARRYOVER (EMS)
Art Patterson made a motion that Ordinance 2015-14 be read by number and title only for the third reading. Second by Aaron Patterson.
Ordinance 2015-14 read by number and title by the mayor.
Aaron Patterson made a motion to adopt Ordinance 2015-14. Second by Mr. Cameron. All approved.
ORDINANCE 2015-14 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM GENERAL FUND FIRE REIMBURSEMENTS FOR SERVICE
Other New Business
None
Other Old Business
None
Payment of the Bills
Aaron Patterson made a motion to put the bills totaling $ 131,843.72 on the Claims Ordinance. Second by Mr. Mr. Cameron. All approved.
Ms Thompson made a motion to pay the bills totaling $ 131,843.72. Second by Mr. Cameron . All approved.
Adjournment
Aaron Patterson made a motion to adjourn at 8:47 PM. Second by
Mr. Cameron. All approved.
Approved __________________________
Richard Van Mooy, Clerk
Chester H. Marcin __________________________
Village Solicitor Mike Julien,
