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NB Village Council Minutes – Oct. 6 2015

VILLAGE OF NORTH BALTIMORE COUNCIL MEETING OCTOBER 06, 2015 MINUTES

NB Village Council 10-06-15 MINUTES
10-06-15 minutes
VILLAGE OF NORTH BALTIMORE COUNCIL MEETING OCTOBER 06, 2015 MINUTES
I. Pledge of Allegiance
Mayor Julien called the meeting to order at 7:30 PM and led the Pledge of Allegiance.
II. Roll Call:
Mayor Mike Julien-Here, Leslee Thompson-Here, Aaron Patterson-Absent,
Janet Goldner-Here, Bill Cameron-Here, Rich Rose-Here, Art Patterson—
Here, Clerk Richard Van Mooy-Here.
Ms Goldner made a motion to excuse Aaron Patterson. Second by Mr. Cameron.
All approved.
Mayor Julien asked for a moment of silence for Pastor Bob Neuhard who recently passed away. Rev Neuhard was the NB and the Wood County Sheriff’s Office Chaplin.
III. Approval of the Minutes:
Motion by Mr. Cameron to approve the minutes of the 09-15-15 Public Hearing. Second by Ms Thompson. All approved.
Motion by Mr. Cameron to approve the minutes of the 09-15-15 meeting. Second by Ms Thompson. All approved.
Motion by Mr. Cameron to approve the minutes of the 09-21-15 special meeting. Second by Ms Thompson. All approved.
Motion by Mr. Cameron to approve the minutes of the 09-22-15 special meeting. Second by Ms Thompson. All approved.
Motion by Mr. Cameron to approve the minutes of the 10-01-15 special meeting. Second by Ms Thompson. All approved.
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IV. Public Participation:
Rick Kidwell spoke on behalf of Kiwanis Club. An NB club is being sponsored by the BG and Findlay clubs. The principal efforts of the club deal with children and children’s programs. Motion by Mr. Cameron to budget $100 for Kiwanis membership for the SRO. Second by Mr. Rose. All approved.
V. Letters and Communications:
Mr. Julien said that we have been approached to buy a yearbook ad. Motion to purchase the same size ad that we have purchased in the past by Mr. Cameron. Second by Art Patterson. All approved.
VI. Administrative Reports:
Finance Officer: Present. Report Submitted.
Mr. Kirk pointed out that we received $ 918.57 as our part of the salt settlement spearheaded by the Ohio AG’s office.
Mr. Kirk also pointed out that we received a check for $ 2669.77 as a result of the Senior Citizens Center disbanding. No one knew of the disbanding so Mr. Julien will follow up.
EMS Chief: Present. Report Submitted.
Chief Matthes reported that we only missed two runs in the last month. In both cases we had a responder who administered aid but we had to wait for mutual aid to transport.
Fire Chief: Present. Report submitted.
The department will have an open house on 10-08-15 at 6:00-8:00 PM.
Based on the recommendation of the chief, Mr. Cameron made a motion to hire Justin Phillips as a volunteer firefighter. Second by Mr. Rose. All approved.
Based on the recommendation of the chief, Mr. Cameron made a motion to hire Chase Nichols as a volunteer firefighter. Second by Ms Thompson. All approved.
Mr. Cameron congratulated the fire department on their recent cooperation with Hoytville.
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10-06-15 minutes
Police Chief: Present. Report Submitted.
The chief reported that the department is gearing up for the Halloween season.
Ptlm Slane is at DARE school for the week.
Ms Thompson asked for a SRO report. Chief said that he’s working on a new format and a report can be expected in November.
Ms Goldner asked the chief to further explain his recommendations regarding certification. The chief said that all the positions are highly technical and require additional training. Mr. Cameron asked if some of these are a duplication of services we already get from other agencies, Chief Baer said in some instances the outside agencies are not prompt. For example, BCI will investigate only major crimes over the weekend. Minor crimes, such as a recent burglary that occurred in the village on a Friday, remained uninvestigated until mid-day Monday. This was an inconvenience to the property owner and the police. Mr. Cameron said that he feared that such certification stipends could grow into other departments and wind up being very costly.
Utility Director: Absent. No report.
Ms Dettling said that she would have information on the leak study for the COTW.
Based on Director Patterson’s written recommendation, Mr. Cameron made a motion to acknowledge that Jake Gilliland had completed his probationary period. Second by Art Patterson. All approved.
Based on Director Patterson’s written recommendation, Mr. Cameron made a motion to acknowledge that John Garner had completed his probationary period. Second by Art Patterson. All approved.
Village Administrator: Present. Report Submitted.
Paving will start on the next couple of days. Ms Dettling released a map of the work to the media.
Ms Dettling will prepare a PO and appropriations ordinance to use the Wood County Parks Grant that totals $ 21,189.96.
A question about the I-75 billing referred to COTW.
Ms Dettling said that the house at 511 W. State St. that was destroyed by fire has been sold and that the new owner has applied for a demolition permit.
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Ms Thompson extended kudos to Ms Dettling and Mr. Kirk for landing the parks grant. All joined in appreciation.
Clerk: Present. No report.
Appointed Legal Counsel:
The offer to purchase the Main St. parking lot is in process. Mr. Marcin is hoping for a closing very soon.
Mayor: Present.
Based on Mr. Julien’s recommendation, Mr. Cameron made a motion to approve Matt Archer as a member of the Zoning Board of Appeals to replace John Sponsler who resigned. Second by Art Patterson. All approved.
Based on Mr. Julien’s recommendation, Mr. Cameron made a motion to approve the renewal of the contract with American Signal for a three year contract for the Southwood Alert Notification System at a cost of $ 3320.00. Second by Mr. Rose. All approved.
Mr. Cameron asked for a list of all the preplanned announcements that may be used by the emergency system. Referred to COTW.
Ms Thompson suggested that we give all those who come into village hall a
notification magnet.
Mr. Cameron asked Mr. Julien to do a proclamation for Bob Neuhard. Mr. Julien said that he would do so.
VII. Standing Committees:
Economic and Community Development (Mr. Aaron Patterson)
No Report.
Public Safety (Ms Goldner)
Ms Goldner and Mr. Julien provided an update on the use of the water tower for our emergency communications system. Nextel and Amplex are reviewing the existing contract. It is important that we do not lose the income from the lug rental fees paid by Nextel. Mr. Julien said that Hancock Wood’s tower may be a backup solution.
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10-06-15 minutes
Personnel, Policy and Ordinance Review (Mr. Rose)
No report.
Public Works (Mr. Art Patterson)
Based on Ms Dettling’s recommendation, Mr. Cameron made a motion to deny a request for a water adjustment for 117 N. Tarr. Second by Ms Thompson. All approved.
Art Patterson withdrew the recommendation regarding funding the Eagle Scout project. He wishes to seek other sources of funding.
Public Utilities (Mr. Cameron)
Ms Dettling reported that our Main St application will likely be approved for funding as a 2016 project. There are more approvals necessary but we look pretty good. Ms Dettling suggested that we may be able to do Walnut to Broadway if funding permits.
The two bids submitted for the water meters replacement project were opened 10- 05-15. She hopes that have a recommendation at the 10-20-15 meeting.
Finance and Technology (Ms Thompson)
Mr. Cameron pointed out that EMS will need a separate budget beginning 01-01- 16 when they are funded through income taxes.
Mr. Julien reported that he is making progress in moving from Time Warner to Frontier.
Based on the recommendation of the Finance Committee, Ms Thompson made a motion to approve employee wage increases effective the first pay period in 2016. The adjustment includes; up to 2% Merit adjustment and up to 2% Professional Development adjustment which will result in an average increase of 2.6 % next year. Second by Mr. Cameron. All approved.
Based on the recommendation of the Finance Committee, Ms Thompson made a motion to increase Fire Chief pay from $4,000 to $5,000 per year effective the first pay period in 2016. Second by Mr. Cameron. All approved.
Based on the recommendation of the Finance Committee, Ms Thompson made a motion to increase the starting pay for part-time Police Officers from $10.46 to $12.00 per hour effective the first pay period in 2016. Second by Ms Goldner. All approved.
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Ms Thompson withdrew the recommendation regarding the Utility Director’s salary.
VIII. New Legislation, Resolutions, Motions or Business
None
IX. Second Reading of Ordinances and Resolutions
Ms Goldner made a motion that Ordinance 2015-52 be read by number and title only for the second reading, dispense with the third reading, suspend the rules and declare an emergency. Second by Art Patterson. All approved.
Ordinance 2015-52 read by number and title by the mayor.
Mr. Cameron made a motion to adopt Ordinance 2015-52. Second by Ms Goldner. All approved.
ORDINANCE 2015-52 AN ORDINANCE AMENDING THE ESTIMATE OF REVENUES FOR THE BUDGET YEAR BEGINNING JANUARY 1, 2015, AUTHORIZING CERTIFICATION OF SAME TO THE WOOD COUNTY AUDITOR AND DECLARE AN EMERGENCY
Ms Goldner made a motion that Ordinance 2105-64 be read by number and title only for the second reading, dispense with the third reading, suspend the rules and declare an emergency. Second by Mr. Cameron. All approved.
Ordinance 2015-64 read by number and title by the mayor.
Mr. Cameron made a motion to adopt Ordinance 2015-64. Second by Mr. Rose. All approved.
ORDINANCE NO. 2015-64 AN ORDINANCE AUTHORIZING THE
ADMINISTRATOR TO ENTER INTO A PURCHASE AGREEMENT WITH
JOHN LAURENT AND ANTHONY FRONK TO REPURCHASE CERTAIN
REAL PROPERTY ORIGINALLY CONVEYED BY THE VILLAGE FOR
USE AS A PARKING LOT THAT WAS NEVER COMPLETED AND TO
DECLARE AN EMERGENCY
X. Third Reading of Ordinances and Resolutions
None
XI. Other New Business
None
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10-06-15 minutes
XII. Other Old Business
Mr. Cameron asked about the status of the snow signs. Ms Dettling will check.
Mr. Cameron asked in the parking lot barriers will be installed.
Mr. Cameron asked how we are coming on the replacement of the guardrail at New Maplewood. Mr. Kirk said that he was working with the driver’s insurance company for payment.
Ms Goldner reminded all that COTW items are due to the clerk by the end of business Friday.
XIII. Payment of the Bills
Ms Thompson made a motion to put the bills totaling $ 331,937.98 on the Claims Ordinance. Second by Mr. Cameron. All approved.
Ms Thompson made a motion to pay the bills totaling $331,937.98. Second by Mr. Cameron. All approved.
XIV. Adjournment
Mr. Rose made a motion to adjourn at 8:46 PM. Second by
Art Paterson. All approved.
Approved __________________________
Richard Van Mooy, Clerk
Chester H. Marcin __________________________
Village Solicitor Mike Julien, Mayor

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