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NB Village Council Minutes Regular Meeting Dec. 1, 2015

CLICK the LINK for pdf version: NB Council 12-01-15 MINUTES

VILLAGE OF NORTH BALTIMORE COUNCIL MEETING DECEMBER 01, 2015 MINUTES

I. Pledge of Allegiance

Mayor Julien called the meeting to order at 7:32 PM and led the Pledge of Allegiance.

II. Roll Call:

Mayor Mike Julien-Here, Leslee Thompson-Here, Aaron Patterson-Here,
Janet Goldner-Here, Bill Cameron-Here, Rich Rose-Here, Art Patterson—
Here, Clerk Richard Van Mooy-Here.

III. Approval of the Minutes:

Motion by Aaron Patterson to approve the minutes of the 11-17-15 meeting. Second by Art Patterson. All approved.

IV. Public Participation:

None

V. Letters and Communications:

Mr. Julien reported that Columbia Gas will be raising rates for 2016. The average user will pay an increase of $ 1.58 per month.

VI. Administrative Reports:

Finance Officer: Present. Report Submitted.

Mr. Kirk reviewed his reports.

Mr. Kirk reported on the estimated costs of upgrading our utility billing system. The upgrade will allow us to use envelops for a more private bill. The projected total increase in costs is $ 310 per month. Motion to authorize Mr. Kirk to proceed with upgrade by Aaron Patterson. Second by Ms Thompson. All approved.
Aaron Patterson commented on the increase in income tax revenue. He called it good news.

Mr. Cameron asked for clarification on Ordinance 2015-80 that is the cleanup ordinance. Mr. Kirk said that the ordinance will move money around from some accounts to others to zero out any deficits. Mr. Cameron and Ms Thompson pointed out that many departments are exceeding their budgets. Mr. Kirk also pointed out that many of the accounts are well into the positive. The total amount needing to be transferred is about $ 70,000.

Mr. Cameron asked why our fuel expenditures are so high if the costs of gas is much lower and that we’re not driving our vehicles very much. No answer was provided.

EMS Chief: Absent. Excused by mayor. Report Submitted.

Mr. Cameron asked which papers were advertising the EMS positions. Ms Murray said that ads were in or will be in The Sentinel, The Courier, The Review Times and the NB News.

Fire Chief: Present. Report Submitted.

Chief Francisco reported that Toys for Tots will be 12-12-18 8:00—noon.

Police Chief: Present. Report Submitted.

Chief Baer recommended that Phil Walters, a village resident with much law enforcement experience, be approved as a member of the police auxiliary. Motion to appoint by Mr. Cameron. Second by Aaron Patterson. All approved.

Utility Director: Present. Report Submitted.

Supt. Patterson said that the bid opening for the waste water head works project is 12-18-15. He also said that he’s in the process of setting up a pre-construction meeting for the water meter upgrade project.

DPW Superintendent: Present. Report Submitted.

Village Administrator: Present. Report submitted.

Ms Murray reviewed her report.

Ms Murray said that the low roof bidder came in at approximately $ 26,000 under the estimate. This may allow us to build some additional storage. Ms Murray reported that the low bidder Helms construction is new division of Helms and Sons Excavating and that they have an experienced crew leader in this new department. Mr. Marcin said that we must take the lowest and best bid and that if the village deviated from that we must be able to articulate why we didn’t take the low bid. Referred to COTW.

It was decided that a Special Meeting will be held after the12-08-15 COTW to act on the roof bids. Time TBD by clerk.

Based on Ms Murray’s recommendation, Aaron Patterson made a motion to employ Courtney Bretz as a Full time Finance Clerk I per Form F-19a. Second by Ms Goldner. Mr. Cameron called for an executive session before the vote. This led Aaron Patterson to make a motion to table the hiring motion. Second by Mr. Cameron. All approved.

Based on Ms Murray’s recommendation, Ms Thompson made a motion to renew for 2016 the annual generator maintenance contract with Ohio Cat at a cost of $ 7614.64 per Preventive Maintenance Quote # 461 dated 11-06-15. Second by Ms Thompson. All approved

Based on Ms Murray’s recommendation, Ms Goldner made a motion to enter into a consultant agreement with WSOS for a rate-sewer capacity study at a cost not to exceed $ 5000. Second by Mr. Cameron. All approved.

Before the vote, Aaron Patterson asked for clarification on the motion. He said that we already have an outside rate on the books. He was told that the consultant employed through this agreement will examine not only the rates but the infrastructure requirements and will assist with any contracts that may be developed.

Based on Ms Murray’s recommendation, Mr. Cameron made a motion to enter into an agreement with Hancock County Regional Planning to join the Brownfield Coalition Cooperative Grant application. Second by Art Patterson. All approved.

Before the vote, Ms Murray explained that there is no cost and that in addition to Hancock County, the Village of Bluffton will also join. There is no cost and by joining this planning coalition, we are not excluding any partnerships with Wood County.

Ms Murray reported that she looked into a legal notice that was published referencing sewer processing at CSX. She found that the ad was only to announce some minor permit changes.

Ms Murray reported that the long anticipated repairs on Mitchell Rd. were completed but that the backfill was not satisfactory. Work will continue in order to meet our expectations.

Clerk: Present. No report.

Appointed Legal counsel: Present.

Mr. Marcin reviewed Ordinance 2015-79. He said that many of the changes are needed due to the wholesale changes that the General Assembly did to the tax code in 2015. This ordinance was reviewed by CCA and we should be in compliance and that there is no need to repeal our former code. The old code should remain in effect for filing issues for 2015 and before.

Mayor: Present.

Mr. Julien exercised his mayoral privilege and named Ralph Haven Wolfe as NB Citizen of the Year for 2015. He received this recognition as an expression by the village of Dr. Wolfe’s unswerving support to the village over the years.

Mr. Julien introduced the two applicants for Village Clerk. They are Leisa Ziegler and Kathi Bucher. Both applicants spoke to council in their own behalf. Mr. Julien reminded all that this council cannot appoint the clerk. This will be done by the new council in 2016. All that can happen tonight is that council may make an unofficial appointment of the candidate that they prefer. Such an unofficial appointment will allow they candidate who is likely to be appointed in 2016, an opportunity to work with the current clerk for the rest of 2015. A decision may be made after the executive session.

VII. Standing Committees:

Economic and Community Development (Mr. Aaron Patterson)

No Report.

Public Safety (Ms Goldner)

No Report.

Aaron Patterson asked how we will provide service to nonpaying customers such as residents of Henry Township. He was told that the customer will be billed and that an outside rate agreement may be possible in the future. Mr. Kirk will investigate outside rates.

Aaron Patterson and Mr. Cameron suggested that a mutual aid agreement be established with Henry Township for EMS service and that they should pay a lump sum similar to what they do with fire protection. Referred to COTW.

Personnel, Policy and Ordinance Review (Mr. Rose)

No Report.

Public Works (Mr. Art Patterson)

No Report.

Mr. Cameron asked that the for sale sign at the Main St lot be removed. Referred to Ms Murray.

Public Utilities (Mr. Cameron)

No Report

Finance and Technology (Ms Thompson)

Ms Thompson reminded all of the Wood County Economic Development Meeting in 12-02-15 at the French Quarter.

VIII. New Legislation, Resolutions, Motions or Business

Ms Goldner made a motion that Ordinance 2015-80 be read by number and title only for the first reading, dispense with the second and third readings, suspend the rules and declare an emergency. Second by Art Patterson. The vote: Yes— Goldner, Rose, Art Patterson and Aaron Patterson. No—Thompson and Cameron. Motion failed

Ms Goldner made a motion Ordinance 2015-80 that be read by number and title only for the first reading. Second by Aaron Patterson.

Ordinance 2015-80 read by number and title by the mayor.

ORDINANCE 2015-80 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM VARIOUS FUND CARRYOVER

Ms Goldner made a motion that Ordinance 2015-81 be read by number and title only for the first reading, dispense with the second and third readings, suspend the rules and declare an emergency. Second by Aaron Patterson. All approved.

Ordinance 20115-81 read by number and title by the mayor.

Mr. Cameron made a motion to adopt Ordinance 2015-81. Second by Ms Thompson. All approved.

ORDINANCE 2015-81 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015, PROVIDING EXPENDITURE FROM FIRE DEPARTMENT HAZMAT COLLECTIONS AND DECLARING AN EMERGENCY

IX. Second Reading of Ordinances and Resolutions

Aaron Patterson made a motion that Ordinance 2015-76 be read by number and title only for the second reading. Second by Mr. Cameron.

Ordinance 2015-76 read by number and title by the mayor.

ORDINANCE 2015-76 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2015; PROVIDING EXPENDITURE FROM TREE MAINTENANCE FUND CARRYOVER

Aaron Patterson made a motion that Ordinance 2015-79 be read by number and title only for the second reading. Second by Mr. Cameron.

Ordinance 2015-79 read by number and title by the mayor.

ORDINANCE 2015-79 AN ORDINANCE TO AMEND CHAPTER 181 OF THE CODIFIED ORDINANCES OF THE VILLAGE OF NORTH BALTIMORE REGARDING MUNICIPAL INCOME TAX

X. Third Reading of Ordinances and Resolutions

Ms Goldner made a motion that Ordinance 2015-75 be read by number and title only for the third reading. Second by Aaron Patterson.

Ordinance 2015-75 read by number and title by the mayor.

Aaron Patterson made a motion to adopt Ordinance 2015-75. Second by Ms Goldner. All approved.

ORDINANCE 2015-75 AN ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF NORTH BALTIMORE, STATE OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2016

Aaron Patterson made a motion Resolution 05-2015 that be read by number and title only for the third reading. Second by Ms Goldner.

Resolution 05-2015 read by number and title by the mayor.

Aaron Patterson made a motion to adopt Resolution 05-2015. Second by Ms Goldner. The vote: Yes—Goldner, Aaron Patterson, Art Patterson and Rose. No-
Cameron and Thompson.

RESOLUTION 05-2015 A RESOLUTION REGARDING COMPENSATION FOR EMPLOYEES OF THE VILLAGE OF NORTH BALTIMORE

XI. Other New Business

None

XII. Other Old Business

None

XIII. Payment of the Bills

Aaron Patterson made a motion to put the bills totaling $ 171,418.26 on the Claims Ordinance. Second by Ms Thompson. All approved.

Mr. Cameron made a motion to pay the bills totaling $ 171,418.26. Second by Aaron Patterson. All approved.

XIV. Executive Session

Aaron Patterson made a motion to enter into executive session at 8:49PM for 121.22 G1 to consider the appointment, employment, dismissal, promotion, demotion or compensation of a public employee. Second by Mr. Cameron. All approved

XV. Return to Regular Session

Aaron Patterson made a motion to return to regular session at 9:10 PM. Second by Mr. Cameron. All approved.

Aaron Patterson made a motion to remove the motion regarding hiring of a Finance Clerk I from the table. Second by Ms Goldner. All approved.

Aaron Patterson made a motion to employ Courtney Bretz as a Full time Finance Clerk I per Form F-19a. Second by Ms Goldner. All approved except Mr. Cameron who abstained.

Mayor Julien announced that the current council will unofficially appoint Kathi Bucher as council clerk in order that she may be trained by the current clerk in advance of the 01-05-16 regular meeting.
XVI. Adjournment

Aaron Patterson made a motion to adjourn at 9:13 PM. Second by
Mr. Cameron. All approved.

Approved __________________________
Richard Van Mooy, Clerk
Chester H. Marcin __________________________
Village Solicitor Mike Julien, Mayor

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