NB Village Council Minutes – Dec. 16, 2014

These are the official Minutes for the VILLAGE OF NORTH BALTIMORE COUNCIL MEETING DECEMBER 16, 2014

These are the official Minutes for the VILLAGE OF NORTH BALTIMORE COUNCIL MEETING DECEMBER 16, 2014

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I.      Pledge of Allegiance

 Mayor Julien called the meeting to order at 7:30 PM and led the Pledge of Allegiance.

II.    Roll Call:

 Mayor Mike Julien-Here, Leslee Thompson-Here, Aaron Patterson-Here,

Janet Goldner-Absent, Bill Cameron-Here, Rich Rose-Here, Arthur Patterson III— Here, Clerk Richard Van Mooy-Here, Kylie Hiser—Student Representative–Present.

Aaron Patterson made a motion to excuse Ms Goldner.  Second by Ms Thompson.  All approved.

III.           Approval of the Minutes:

Motion by Mr. Cameron to approve the minutes of the 12-02-14 meeting.  Second by Art Patterson.  All  approved.

IV.            Public Participation:

Mayor Julien invited Fire Chief Francisco to introduce the six proposed members of the department.  Following the introductions, Mr. Cameron made a motion to appoint Tyler Trumbull, Zach Stewart, Matt Archer, Shawn Smith, Michael Smith and Drew Rister to the fire department effective immediately.  Second by Aaron Patterson. All approved.  Chief Francisco reported that the addition of these six applicants brings the department up to its authorized strength of 32.

  1. Letters and Communications:

 Mr. Rose reported that he had received several thanks for the installation of the snow fence along SR 18 near the roundabout.

Mr. Julien reported that on the long range TMACOG plan, finding a solution to blocked crossings in the village ranked 75 on the current list.

 Administrative Reports:

 Finance Officer: Present.  Report Submitted.

Officer Kirk addressed Ordinance 14-48 and Resolution 09-14.

Officer Kirk also reported that he is getting the bugs worked out of the positive pay system.  Some initial errors resulted in some of our checks being refused by the bank but that seems to be straightened out.

Village Administrator: Present.  Report Submitted.

Ms Dettling highlighted a couple items from her written report including a possible stake holder’s transportation meeting in early 2015, the capital purchases plan and closing the office for the holidays.  Aaron Patterson asked if the flexibility to close the office in our policies.  He was told that the policies address only the number of days to be closed.  Aaron Patterson made a motion to change the employee policy book to allow for flexibility in determining the days that the office will be closed due to holidays.  Second by Mr. Cameron.  All approved.

Based on Ms Dettling’s recommendation, Aaron Patterson made a motion to hire Erica Thomas as a PT Finance Clerk I at a rate of $11.68 per hour for a maximum of 25 hours per week effective 12-22-14.  Second by Mr. Cameron.  All approved.

Based on Ms Dettling’s recommendation, Ms Thompson made a motion to authorize the clerk and the village administrator to enter into a consultant agreement with Clemans Nelson and Associates, Inc., CAN on an as needed basis.  Second by Mr. Cameron.  All approved.

Aaron Patterson asked for an update on the Cintas contract.  Ms Dettling said that she had reviewed the letter that Mr. Marcin composed cancelling our agreement with Cintas.  After going over it with Officer Kirk it will be sent to Cintas.

Clerk: Present.

Clerk Van Mooy discussed agenda changes including a replacement Ordinance 14-48 and the need to add Ordinance 14-52 to the agenda.

Appointed Legal Counsel: Present.

Mr. Marcin explained that new Ordinance 14-48 makes Resolution 08-14 unnecessary.

He suggested that after we give Ordinance 14-52 a first reading that it be sent to CSX for their comments.

Mr. Cameron distributed information the proposed Ohio Income Tax restructuring.

Mayor: Present.

Mr. Julien sought input from members on the background color for the Lars Larsen plaque.  Maroon is in the lead.  The estimated cost of the plaque is $1099 and it will be dedicated in March or April.

Ms Goldner arrived at 8:05 PM.

Ms Thompson asked Mr. Julien to send all attachments as PDF since she cannot open his win mail.

Based in Chief Matthes’ recommendation Mr. Julien asked for a motion to

employ all current paid EMS staff from 01-01-15 through

06-30-15 as follows: Troy Bateson Lead Medic $14.50, Mike Diebert Lead Medic $14.50, Carol Bateson EMT-B $10.50,                                              Cory Bateson EMT-B $10.50, Justin Bage EMT-P $13.50,                              Drew Croy EMT-P $13.50, Stephen Hoover EMT-P $13.50,                                             Amy Workley EMT-P $13.50, Jen Von Stein EMT-P $13.50                                              and Brandon Chapman EMT-P $13.50.  Motion by Mr. Cameron.  Second by Aaron Patterson.  All approved.

Mr. Julien recommended that the Village Clerk have the responsibility of coordinating the assignment of house numbers with the Post Office.  Motion for same by Ms Thompson.  Second by Ms Goldner.  All approved.

Standing Committees:

 Economic and Community Development  (Aaron Patterson)

No report.

Public Safety  (Ms Goldner)

Ms Goldner asked for a motion to waive the EMS charge of $537.00 to Trenton Strickland, Cygnet, OH, as he was assisting the Village of North Baltimore with the 07-18-14 fire on W. Broadway St. Motion for same by Mr. Cameron.  Second by Ms Thompson.  All approved.

Ms Goldner said an executive session would be needed.

Personnel, Policy and Ordinance Review (Mr. Rose)

No report.

Public Works  (Art Patterson)

No report.

Public Utilities (Mr. Cameron)

Mr. Cameron said that the next committee meeting is 12-17-14 with Jones and Henry regarding the head works project.

Finance and Technology  (Ms Thompson)

No Report.

New Legislation, Resolutions, Motions or Business

Aaron Patterson made a motion to add Ordinance 14-52 to the agenda.  Second by Mr. Rose.  All approved.

Ms Goldner made a motion to remove Ordinance 14-48 from the table as amended.  Second by Mr. Cameron.  All approved.

Ms Goldner made a motion that Ordinance 14-48 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency.  Second by Mr. Cameron.  All approved.

Ordinance 14-48  read by number and title by the mayor.

Ms Thompson made a motion to adopt Ordinance14-48 .  Second by  Mr. Cameron.  All approved.

ORDINANCE 14-48   AN ORDINANCE SETTING RATES FOR RECOUPING EXPENSES INCURRED WHEN VILLAGE FIRE DEPARTMENT AND EMS  EMERGENCY EQUIPMENT AND PERSONNEL RESPOND TO MOTOR VEHICLE ACCIDENTS AND OTHER EMERGENCIES REQUIRING EMERGENCY ASSISTANCE TO NON-RESIDENTS OF THE VILLAGE, CONTRACTING TOWNSHIPS AND CONTRACTING ENTITIES AND TO DECLARE AND EMERGENCY

 Aaron Patterson made a motion to remove Resolution 08-14 from the table.  Second by Ms Goldner.  All approved.

Aaron Patterson Mr. made a motion that Resolution 08-14 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency.  Second by Mr. Cameron.  All approved.

Resolution 08-14 read by number and title by the mayor.

Aaron Patterson made a motion to adopt Resolution 08-14.  Second by  Mr. Cameron.  All voted no.

RESOLUTION NO. 08-14  A RESOLUTION SETTING RATES FOR  RECOUPING EXPENSES INCURRED WHEN VILLAGE FIRE DEPARTMENT EMERGENCY EQUIPMENT AND PERSONNEL RESPOND TO MOTOR VEHICLE ACCIDENTS AND OTHER EMERGENCIES REQUIRING EMERGENCY ASSISTANCE TO NON-RESIDENTS OF THE VILLAGE AND       TO DECLARE AN EMERGENCY

Aaron Patterson made a motion that Ordinance 14-49 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency.  Second by Ms Thompson.  All approved.

Ordinance 14-49  read by number and title by the mayor.

Aaron Patterson made a motion to adopt Ordinance 14-49.  Second by Ms Thompson .  All approved.

ORDINANCE 14-49 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2014, AND DECLARING AN EMERGENCY

Aaron Patterson made a motion that Resolution 09-14  be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency.  Second by Ms Thompson.  All approved.

Resolution 09-14 read by number and title by the mayor.

Ms Thompson made a motion to adopt Resolution 09-14.  Second by  Mr. Cameron.  All approved.

RESOLUTION 09-14  RESOLUTION DIRECTING THAT FUNDS IN THE EMS EQUIPMENT FUND, ORIGINALLY TEMPORARILY TRANSFERRED FROM        THE GENERAL FUND, BE PERMANENTLY TRANSFERRED AND TO DECLARE AND EMERGENCY

Aaron Patterson made a motion that Resolution10-14 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency.  Second by Mr. Cameron.  All approved.

Resolution 10-14 read by number and title by the mayor.

Mr. Cameron made a motion to adopt Resolution 10-14.  Second by Aaron Patterson.  All voted no.

RESOLUTION 10-14  A RESOLUTION SETTING RATES FOR RECOUPING EXPENSES INCURRED WHEN VILLAGE FIRE DEPARTMENT EMERGENCY  EQUIPMENT AND PERSONNEL RESPOND TO MOTOR VEHICLE ACCIDENTS AND OTHER EMERGENCIES REQUIRING EMERGENCY

ASSISTANCE TO NON-RESIDENTS OF THE VILLAGE AND TO    DECLARE AN EMERGENCY

Aaron Patterson made a motion that Ordinance 10-52  be read by number and title only for the first reading.  Second by Mr. Cameron

Ordinance  10-52 read by number and title by the mayor.

ORDINANCE 14-52  AN ORDINANCE PROHIBITING   THE     CLOSING OF MORE THAN TWO RAILROAD CROSSINGS SIMULTANEOUSLY AND REQUIRING ADVANCED NOTICE BEFORE RAILROAD CROSSINGS ARE CLOSED FOR REPAIRS OR UPGRADING; ADOPTED AS NEW SECTION 553.06 OF THE VILLAGE CODIFIED ORDINANCES

IX.             Second Reading of Ordinances and Resolutions

None

 Third Reading of Ordinances and Resolutions

 Aaron Patterson made a motion that Ordinance 14-44 be read by number and title only for the third reading.  Second by Mr. Cameron.

Ordinance 14-44  read by number and title by the mayor.

Aaron Patterson made a motion to adopt Ordinance 14-44.  Second by  Ms Goldner.  All approved.

 ORDINANCE   NO. 14-44 ANNUAL APPROPRIATION ORDINANCE – 2014

 Other New Business

 None

       XII.    Other Old Business

 

                  None

 

  • Payment of the Bills

 

Aaron Patterson made a motion to put the bills totaling $ 166,798.04 on the Claims Ordinance.  Second by Ms Goldner.  All approved.

Before the motion to pay was made Ms Dettling made mention of the new format that allows the bills to be presented in alphabetical order.  Members expressed satisfaction with that but several objected to the lack of detail that was provided in the old format.  Aaron Patterson said that without detail he expected to ask many questions and that could slow the meeting down.  Ms Dettling said that this format is a work in progress and she will continue to experiment with the format to provide the most information on the bills.

Mr. Cameron asked for a detail on the expenses incurred by the Dodge police cars.  Mr. Julien said that all village’s vehicles are being so tracked.  He also said that it seemed unlikely that we would purchase another Dodge for quite some time.

Mr. Cameron questioned the purchase of two police cameras and the delay between the invoice date and the pay date.  Referred to Mr. Kirk.

Mr. made a motion to pay the bills totaling $ 166,798.04.  Second by Mr. Cameron.  All approved.

XIV.       Executive Session

Aaron Patterson made a motion to enter into executive session at 8:33 PM for  121.22 G1 to consider the appointment, employment, dismissal, promotion, demotion or compensation of a public employee.  Second by Mr. Cameron.  All approved

 Return to Regular Session

 Mr. Rose made a motion to return to regular session at 8:43 PM.  Second by Ms Thompson. All approved.

Ms Goldner made a motion to dismiss CJ Cotterman from the EMS and Fire Department effective 12-17-14 as recommended by the EMS Chief, the Fire Chief  and the mayor.  Second by Mr. Cameron.  All approved

 Adjournment

 Mr. Rose made a motion to adjourn at  9:45 PM.  Second by

Art Patterson.  All approved.

Council to consider funding options for EMS at Special Meeting

The North Baltimore Village Council will be holding a Public Safety Committee Meeting followed by a Special Meeting this evening (Jan. 15). These meetings will be concerning the operation and funding for the Village Emergency Medial Services (EMS).

The North Baltimore Village Council will be holding a Public Safety Committee Meeting followed by a Special Meeting this evening (Jan. 15). These meetings will be concerning the operation and funding for the Village Emergency Medial Services (EMS).

The Public Safety Committee meeting will begin at 5:30 pm in Council Chambers, followed by the Special Meeting (approximately 7:00).

The agenda for the Special Meeting includes possible motions regarding village taxes which may include the following resolution(s) or other resolutions dealing with taxes.

RESOLUTION 01-2015 A RESOLUTION DETERMINING TO SUBMIT TO THE ELECTORS OF THE VILLAGE OF NORTH BALTIMORE THE QUESTION OF APPROVING A NEW,  ____________(INSERT NUMBER OF YEARS OR ‘CONTINUOUS’),  3 MILL LEVY IN EXCESS OF THE TEN MILL LIMITATION, TO PROVIDE FUNDS FOR THE OPERATION OF THE VILLAGE EMERGENCY MEDICAL SERVICE AND TO DECLARE AN EMERGENCY

RESOLUTION 02-2015  A RESOLUTION DETERMINING TO SUBMIT TO THE ELECTORS OF THE VILLAGE OF      NORTH BALTIMORE THE QUESTION OF APPROVING A NEW,  ____________(INSERT NUMBER OF YEARS OR ‘CONTINUOUS’),  LEVY IN EXCESS OF THE TEN MILL LIMITATION, TO PROVIDE $___________(INSERT DOLLAR AMOUNT TO BE RAISED) ANNUALLY TO FUND THE OPERATION OF THE VILLAGE EMERGENCY MEDICAL SERVICE AND TO DECLARE AN EMERGENCY

Tax Season Opens As Planned Following Extenders Legislation

Following the passage of the extenders legislation, the Internal Revenue Service announced today it anticipates opening the 2015 filing season as scheduled in January.

WASHINGTON — Following the passage of the extenders legislation, the Internal Revenue Service announced today it anticipates opening the 2015 filing season as scheduled in January.

The IRS will begin accepting tax returns electronically on Jan. 20. Paper tax returns will begin processing at the same time.

The decision follows Congress renewing a number of “extender” provisions of the tax law that expired at the end of 2013. These provisions were renewed by Congress through the end of 2014. The final legislation was signed into law Dec. 19, 2014.

“We have reviewed the late tax law changes and determined there was nothing preventing us from continuing our updating and testing of our systems,” IRS Commissioner John Koskinen. “Our employees will continue an aggressive schedule of testing and preparation of our systems during the next month to complete the final stages needed for the 2015 tax season.”

The IRS reminds taxpayers that filing electronically is the most accurate way to file a tax return and the fastest way to get a refund. There is no advantage to people filing tax returns on paper in early January instead of waiting for e-file to begin.

More information about IRS Free File and other information about the 2015 filing season will be available in January.

NB Finance Officer Report for Dec. 2

North Baltimore Village Finance Officer Chris Kirk submitted the following Monthly Report to Village Council at the Dec. 2 meeting.

North Baltimore Village Finance Officer Chris Kirk submitted the following Monthly Report to Village Council at the Dec. 2 meeting.

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NB Village Administrator Report to Council – Dec. 2

Donna Dettling, North Baltimore Village Administrator submitted the following report to Village Council on December 2, 2014

Re: Village Administrator Report

Donna Dettling, Village Administrator

Date:    December 2, 2014

Re:      Village Administrator Report

  1. Meeting Review
  • November 12th – Huntington Positive Pay Follow-up
  • November 15th – Public Hearing
  • November 18th – Public Safety Committee Meeting
  • November 21st – Review budget with Aaron and Art Patterson
  • November 25th – Planning Commission
  1. Upcoming Meetings:
  • December 1st – Review Stormwater Proposal with Peterman re: Drainage area on SR18
  • December 3rd – E.D. 101 Workshop
  • December 3rd– Wood County Forfeited Land Sale
  • December 4th – TMACOG Water Quality Program
  • December 4th – WCEDC Holiday Reception
  • December 4th– ZBA Meeting
  1. Traffic Signal Shield Update. Parts for the traffic signal near Powell School are not available any longer.  DPW has a scrape yard supplier that has obsolete traffic signal parts that will sell us the part.  Doug expects to get the part and install it next week. 
  1. Forfeited Land Sale. The County Auditor is conducting a Forfeited Land Sale, December 3, 2014 in the Wood County Commissioners’ Hearing Room, and I plan to attend to find out more about how the Forfeited Land process works and find out if anyone buys the Johnson Rubber Company property. 
  1. Election ResultsAttached is a copy of the certificate of result of election for the Street and Road Construction renewal tax. 
  1. Water Usage Complaints. I followed up with both residents that attended the Council meeting regarding water usage.  I heard back from one of them and provided her with water calculator tools.  The links for the water calculator tools are on our website.  I’m also working on a handout called “Water Usage Awareness” that will be provided to water customers. 
  1. Cintas Uniform Chris Kirk and I followed up with Chet Marcin to have a letter written to terminate the service agreement with due to breach of contract.  
  1. Holiday Reception. REMINDER: Council is invited to the Wood County Economic Development Commission Holiday Reception to be held on Thursday, December 4, 2104 from 4:00 p.m. to 6:30 p.m. at the Holiday Inn French Quarter in Perrysburg. 
  1. Economic Development 101. REMINDER:  A free Workshop-Economic Development 101 on Wednesday, December 3, 2014 from 8a -11a at Perrysburg French Quarter.  A copy of the agenda the Workshop is attached to my report. Please let me know if you plan to attend. 
  1. Office Update. We’ve received 8 resumes for the part-time Finance Clerk I position so far, and I plan to interview the week of December 8th.  A hiring recommendation will be presented to Council on the 16th of December.  I’m also working with two BGSU students; Patrick Gillen and Dan Wendt, each working 4 hours one day per week starting the week of December 15, 2014.  They will be working on projects and helping with office duties.

NB Village Council Meeting Minutes – Nov. 18

VILLAGE OF NORTH BALTIMORE COUNCIL MEETING – NOVEMBER 18, 2014 – MINUTES – – – – – – Now in EASY TO READ pdf format!

 VILLAGE OF NORTH BALTIMORE COUNCIL MEETING – NOVEMBER 18, 2014 – MINUTES

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School Board Notes – Nov. 25 Meeting

The regular meeting of the North Baltimore Local Board of Education was held on Tuesday, November 25, 2014 at 6:00pm in the MS/HS Complex on Tiger Drive.

School Board Notes – Nov. 25 Meeting
by Russell Bretz, Sr.
The regular meeting of the North Baltimore Local Board of Education was held on Tuesday, November 25, 2014 at 6:00pm in the MS/HS Complex on Tiger Drive.
After a brief Treasurer’s report by Treasurer, Eve Baldwin and administrator’s reports, the Board moved to regular agenda items.
Superintendent’s recommendations:
Approved a medical leave of absence for Eve Baldwin, Treasurer, beginning approximately December 10, 2014 for an estimated 4-6 weeks using her accumulated sick leave as necessary.
Approved a medical leave of absence for Jeanne Titus, Powell teacher beginning September 27, 2014 through December 1, 2014 using her accumulated sick leave as necessary.
Approved a supplemental contract to Kelly Seger as a Homebound Intervention Specialist on an as needed basis for the 2014-15 school year at the rate of $20.00 per hour.
Approved a Long Term Contract to Carol Sexton through the Wood County Educational Service Center at a cost of $10,072 for the 2014-2015 school year.
Approved  the following Supplemental Contract for the 2014-15 school year.
     Paul Yeakle —-Athletic Trainer @ $25 per hour
Approved classified substitute contracts to the following for the 2014-15 school year on an as needed basis.
     Carrie Gerdeman ——cafeteria – Aide
     Elaine Wilkinson ——cafeteria – Aide
Approved a resolution to renew an Earned Income Tax Levy and declaring it necessary to raise annually a specified amount for school district purposes and requesting the State Tax Commissioner to estimate the respective rates at which it would be necessary to levy a School District Income Tax to produce that amount.
Approved the 2015-16 school calendar as presented earlier.
Approved a two-year maintenance agreement with Cummins Bridgeway for the generators at both Powell ($442.20) and the MS/HS Building ($518.95) for FY 2916 at a total cost of $961.15.
Approved t he following three-year lease agreements using state pricing beginning January 2015 with Xerox for copier replacements at a monthly cost for the district copiers of $2,746.85.  This is an increase of $91 per month with upgraded machines.
Approved an agreement with Clark Schaefer Hackett for GAAP/GASB State mandated required procedures for FY 15 at an estimated cost of $9,600.  No increase for the past four years.
Approved recognition of an indoor track program from January 2015 through March 2015 to allow students to compete in the Indoor track meets as members of our district.  All costs, travel and liability will be the individual’s responsibility.
Accepted the donation of proceeds received from the crops harvested on the district property of $7,654.53 for the 2014 season.
Accepted the donation of Wellness Funds for the 2014-15 school year in the amount of $2,200 to be used towards the North Baltimore School Wellness Program.
No Committee reports were given.
The next regular meeting of the North Baltimore Local Board of Education will be held on Tuesday, December 16, 2014 at 6:00pm in the MS/HS Complex on Tiger Drive.

NB Council Minutes – Nov. 4

VILLAGE OF NORTH BALTIMORE – COUNCIL MEETING MINUTES – NOVEMBER 04, 2014

VILLAGE OF NORTH BALTIMORE – COUNCIL MEETING MINUTES – NOVEMBER 04, 2014

I. Pledge of Allegiance

Mayor Julien called the meeting to order at 7:30 PM and led the Pledge of Allegiance.

II. Roll Call:

Mayor Mike Julien-Here, Leslee Thompson-Here, Aaron Patterson-Here,
Janet Goldner-Here, Bill Cameron-Here, Rich Rose-Absent, Arthur Patterson III— Absent, Clerk Richard Van Mooy-Here, Kylie Hiser—Student Representative–Present.

Ms Goldner made a motion to excuse Messer Patterson III and Rose. Second by Mr. Cameron. All approved.

III. Approval of the Minutes:

Motion by Mr. Cameron to approve the minutes of the 10-21-14 meeting. Second by Ms Thompson . All approved.

IV. Public Participation:

Pat Hernandez and Lisa Frost addressed council about their water bills. They live in adjacent homes and both their September water bills increased dramatically only to return to the usual size for October. Following a phone call to the village office, the water department checked for leaks and found none. They were told that Supt. Patterson would call them to discuss possibilities other than a leak. Supt. Patterson did not call them and the mayor did not respond to a voicemail request for a return call. Both expressed their disappointment in the lack of response and common courtesy toward a citizen of the village.

Mayor Julien said that he checked the situation and followed up with a letter as a means of keeping a paper trail. The letter was mailed 10-03-14 and had not yet arrived at either residence.

Ms Dettling said that she reviewed the usage and both home used about 2000 gallons more than usual during the months in question. Council discussed the matter and several expressed concern that there is no explanation for the spike in billing costs. Ms Dettling will double check with Supt. Patterson and make contact with the complainants.

V. Letters and Communications:

Aaron Patterson reported that he had received a complaint about poor street drainage at S. Main and American Legion Dr. He suggested a catch basin be installed. Referred to Supt. Wickard.

VI. Administrative Reports:

Finance Officer: Present. Report Submitted.

Officer Kirk reported that our insurance will cover all or a portion of the fraudulent checks that were passed. After some discussion council expressed the opinion that neither we nor our insurance should pay for the bank’s error since we took all precautions with the checks. Officer Kirk will review the issue.

Mr. Cameron asked if the two donations to the police department listed on the report were earmarked. The Eagles’ donation is for SRO DARE training and DS Brown is for body cameras for the officers.

The drop in our income tax receipts was noted. The completion of the sewer project may be one of the reasons the decline.

EMS Chief: Present. Report Submitted.

Council reviewed the new report format. They were complementary on the call responses for the month.

Fire Chief: Present. Report submitted.

Chief Francisco asked council to consider an ordinance to bill insurance when the department is called out on I-75 for a MVA. Referred to COTW.

Police Chief: Present. Report submitted.

Chief Baer introduced Dustin Decker, a current member of the police auxiliary, whom he is recommending to be hired at a PT on call dispatcher at $7.95 per hour effective 11-05-14. Motion to approve by Ms Goldner. Second by Mr. Cameron. All approved.

Village Administrator: Present. Report Submitted.

Ms Dettling reviewed her report. She stated that she is authorizing OT for April Dick due to the suspension of an office person.

Based on Ms Dettling’s recommendation, Ms. Goldner made a motion to approve the use of letter sized paper for all agendas, minutes, ordinances and resolutions effective 01-01-15. All customary public access and archiving practices will continue to be followed. Second by Ms Thompson. All approved.

Clerk: Present. No report.

Appointed Legal Counsel: Absent. Excused by the mayor.

Mayor: Present. No report.

An executive session is needed at the end of the business meeting.

VII. Standing Committees:

Economic and Community Development (Aaron Patterson)

No Report

Public Safety (Ms Goldner)

No Report

Mr. Julien announced that he has completed the village reverse 911 data base. He hopes to begin sign ups by 12-01-14 and following community meetings the system will be active 01-01-15. Referred to COTW.

Personnel, Policy and Ordinance Review (Mr. Rose)

No Report.

Public Works (Art Patterson)

In the absence of Art Patterson, Aaron Patterson made a motion to authorize the Village Administrator enter into an agreement with the Wood County to complete the Handicapped Door Improvement project and
authorize the expenditure of up to $20,700 for the village’s share of the project including alternate bid for parking lot resurfacing. Second by Mr. Cameron. All approved.

Details of the Lars Larson plaque referred to COTW.

Public Utilities (Mr. Cameron)

No Report.

Ms Dettling reported that the initial headwork’s planning meeting will be held next week. She hopes that a recommendation will follow in short order.

Finance and Technology (Ms Thompson)

No Report other than the 2015 budget which will be presented at the COTW.

VIII. New Legislation, Resolutions, Motions or Business

Aaron Patterson made a motion that Ordinance 14-42 be read by number and title only for the first reading. Second by Mr. Cameron.

Ordinance 14-42 read by number and title by the mayor.

ORDINANCE 14-42 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2014, AND DECLARING AN EMERGENCY

IX. Second Reading of Ordinances and Resolutions

Ms Thompson made a motion that Ordinance 14-41 be read by number and title only for the second reading. Second by Ms Goldner

Ordinance 14-41 read by number and title by the mayor.

ORDINANCE 14-41 AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW AN AGREEMENT WITH THE PUBLIC DEFENDER COMMISSION OF WOOD COUNTY, AND TO DECLARE AN EMERGENCY

X. Third Reading of Ordinances and Resolutions

None

XI. Other New Business

Mr. Cameron said that future Great Lakes billing reports will include the year of the occurrence.

XII. Other Old Business

None

XIII. Payment of the Bills

Aaron Patterson made a motion to put the bills totaling $ 32,069.63 on the Claims Ordinance. Second by Ms Thompson. All approved.

Before the vote Aaron Patterson suggested that Cintas has exceeded the specified rate increase and should be required to refund the overage.

Aaron Patterson made a motion to pay the bills totaling $ 32,069.63. Second by Ms Thompson. All approved.

XIV. Executive Session

Aaron Patterson made a motion to enter into executive session at 8:30PM for 121.22 G1 to consider the appointment, employment, dismissal, promotion, demotion or compensation of a public employee. Second by Mr. Cameron. All approved

XV. Return to Regular Session

Aaron Patterson made a motion to return to regular session at 9:10 PM. Second by Ms Goldner. All approved.

XVI. Adjournment

Ms Goldner made a motion to adjourn at 9:10 PM. Second by
Ms Thompson. All approved.

NB Village Council Minutes – Oct. 21

VILLAGE OF NORTH BALTIMORE COUNCIL MEETING MINUTES – OCTOBER 21, 2014

VILLAGE OF NORTH BALTIMORE  COUNCIL MEETING MINUTES – OCTOBER 21, 2014

Pledge of Allegiance 

Mayor Julien called the meeting to order at 7:30 PM and led the Pledge of Allegiance.

Roll Call: 

Mayor Mike Julien-Here, Leslee Thompson-Here, Aaron Patterson-Absent,

Janet Goldner-Here, Bill Cameron-Absent, Rich  Rose-Absent, Art Patterson—

Here, Clerk Richard Van Mooy-Here, Student Representative Kylie Hiser—Here.

Ms Thompson made a motion to excuse Messer Cameron, Patterson and Rose.     Second by  Art Patterson.  All approved.

Approval of the Minutes:

Motion by Aaron Patterson to approve the minutes of the 10-07-14 meeting as corrected.  Second by Ms Goldner.  All  approved.

Public Participation:

Tom Clemons addressed council as a representative of the Wood County             ADAMHS board in support of the board’s 1.6 mill levy renewal.  Mr. Clemons             said that this levy represents 40% of the board’s annual revenue and without it             services would be greatly reduced.  He reviewed the services that the ADAMHS             provides to the community and urged all to vote yes for its renewal.

Letters and Communications:

None

Administrative Reports:

Finance Officer: Present. Report Submitted.

Mr. Kirk reported that we have received an 11% increase in our health insurance             premium. While this is a major increase it is less than the 20% increase that he             was expecting.

Mr. Kirk reported that the village has been victimized by fraudulent checks that were passed in the Columbus area.  He is working with law enforcement and     Huntington security on the issue.  The loss may be covered by insurance. Chief           Baer described the process by which fraudulent checks are passed.

Village Administrator: Present. Report Submitted.

Ms Dettling reviewed the bidding process for the 2014 tree removal.  She reported             that the lowest bidder did not provide insurance or workers’ comp information as             required.  After the bids were opened, Ms Dettling informed the bidder, Myers             Tree Service of the deficiency.  Myers subsequently submitted proof of insurance             and workers’ comp but both policies were dated after the bid opening date.  To             that end, Ms Dettling rejected Myers’ bid.  Mr. Marcin concurred with this             decision.

Based on Ms Dettling’s recommendation, Ms Thompson made a motion to          authorize the village administrator to enter into an agreement with Ashcraft Tree     and Shrub Service for 2014 tree removal per bid specs at a cost not to exceed $ 16,050. Second by Ms Goldner.  All approved.

Clerk: Clerk Van Mooy reported that the 11-04-14 agenda would not be    prepared until 11-02-14.

Aaron Patterson returned the conversation to the finance officer’s report.  He       questioned if sufficient effort was expended in seeking health insurance quotes,         In response to his question Mr. Kirk said that we have a new plan administrator        but we are sticking with our current carrier.  Aaron Patterson said that when he        was the chair of the Finance Committee  the village did a comprehensive market            search for the best rate.  Ms Dettling discussed several cost          savings measures that            are part of the 2015 coverage.

Appointed Legal Counsel Present.

Mr. Marcin discussed draft Ordinance 14-41 that could be added to the agenda or             held for the 11-04-14 meeting.

Mayor: Present.

Mr. Julien distributed copies of a letter in support of the street levy renewal.  It   will be sent to the media for publication.

Mr. Julien said that an executive session is need at the end of the meeting.

Standing Committees:

Economic and Community Development (Mr. Aaron Patterson)

No Report

Public Safety (Ms Goldner)

Ms Goldner distributed information on the 2015 EMS budget suggestions that     were a result of a brainstorming session held earlier in the day.  She said that our EMS service has improved and that we’re on the right track.  Chief Matthes      concurred. He said that without continued council support with funding that the   standard of care that is being delivered would be reduced. Members were asked to review the information in advance of the COTW.

Based on the recommendation of the Public Safety Committee, Aaron Patterson made a motion to authorize the North Baltimore Police Department to research funding opportunities to add a K9 unit to the force.  All approved except Ms Thompson who voted no.

Personnel, Policy and Ordinance Review (Mr. Rose)

No Report.

Public Works (Mr. Art Patterson)

Ms Dettling reported that she asked the previous bidder for the pole barn roof replacement, JB Roofing, to provide an update of their 2013 quote for the work.  Based on that revision, Art Patterson made a motion to authorize the village administrator to enter into an agreement with JB Roofing for the pole barn roof replacement at a cost not to exceed$ 39,887 per quote #E13-180. Second by Aaron Patterson.  All approved.

Public Utilities (Ms Cameron)

Supt. Patterson and a representative from Jones and Henry explained the proposal             for a study to maximize the efficiency of the pumps at the treatment plant.  Due to             the reduction in flow caused by the SSP, the pumps are running inefficiently due             to their 1960’s design.

Aaron Patterson made a motion to authorize the Village Administrator to enter             into an agreement with Jones and Henry to complete a Project Cost Study for the             Headwork portion of the wastewater treatment Facility at a cost not to exceed             $16,150 per Jones and Henry             proposal dated 10-15-14 to be paid from the             wastewater professional services fund.  Second by Ms Goldner.  All approved.

Finance and Technology (Ms Thompson)

Ms Thompson reported that her committee is working on the 2015 budget and hopes to meet again before the COTW.

New Legislation, Resolutions, Motions or Business

Aaron Patterson made a motion to add Ordinance 14-41 to the agenda.  Second by Art Patterson.  All approved.

Aaron Patterson  made a motion that Ordinance 14-41 be read by number and title only for the first reading.  Second by Ms Thompson

Ordinance 14-41 read by number and title by the mayor.

ORDINANCE  14-41 AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW AN AGREEMENT WITH THE PUBLIC DEFENDER COMMISSION OF WOOD COUNTY, AND TO DECLARE AN EMERGENCY

 Second Reading of Ordinances and Resolutions

None

 Third Reading of Ordinances and Resolutions

None

 Other New Business

None

 Other Old Business

Aaron Patterson asked for an update on the Cintas contract.  Ms Dettling said that she had a brief conversation with the vendor with no change.  She will keep an     eye on the contract renewal date and make sure that we cancel it.

Payment of the Bills

Ms Goldner  made a motion to put the bills totaling $ 299,900.26 (SSP 110,069.40) on the Claims Ordinance.  Second by Ms Thompson.  All approved.

Aaron Patterson made a motion to pay the bills totaling $ 299,900.26.  Second by Ms Thompson .  All approved.

Executive Session

Aaron Patterson  made a motion to enter into executive session at 8:30PM for  121.22 G1 to consider the appointment, employment, dismissal, promotion, demotion or compensation of a public employee.  Second by Art Patterson  All approved

Return to Regular Session

Ms Goldner  made a motion to return to regular session at 9:08 PM.  Second by Ms Thompson. All approved.

Adjournment

Art Paterson made a motion to adjourn at  9:08 PM.  Second by Ms Goldner.  All approved.

NB Village Administrator Report to council – Oct. 2104

NB Village Administrator Report to Village Council for October, 2014

Village Administrator Report

NB Village Administrator Report to Village Council for October, 2014

  1. Meeting Review
  • October 20th – Playground Representative
  • October 20th – Pre-construction meeting re: Silo and Clarifier Painting Project
  • October 21st – Public Safety Committee Meeting
  • October 28th – Laurie Limes re: Village Website
  • October 21st – TMACOG Transportation Committee Meeting
  • October 23rd – Zoning Board of Appeals – Variance Hearing
  • October 28th – Planning Commission Meeting
  • October 28th – Public Safety Committee Meeting
  • October 28th – Meeting with Auditor of the State representatives
  • October 28th – Planning Commission Meeting
  • October 29th – Benefit Strategies re:Health Insurance Renewal

 

  1. Upcoming Meetings:
  • November 3rd– Meet with Laurie Limes re: Village Web Site
  • November 4th – County Sheriff demo re: Dispatch Software
  • November 4th – Headworks Study Kick-off meeting
  • November 4th –Public Safety Committee Meeting
  • November 5th – USDA, Peterman, Helms re: Project Close out meeting
  • November 10th – Tree Commission
  • November 17th – Tentative meeting with Stephanie Miller DNR re: Tree Plan

 

  1. Holiday Reception. Council is invited to the Wood County Economic Development Commission Holiday Reception to be held on Thursday, December 4, 2104 from 4:00 p.m. to 6:30 p.m. at the Holiday Inn French Quarter in Perrysburg.  See the attached invitation. 
  1. Economic Development 101. A save the date invitation is included with my report. I plan to attend the workshop and I encourage the Economic Development Committee of Council to attend if possible, however anyone can attend.

 

  1. Park Grant Follow-up. Attached is a letter from Wood County Park District informing the village that we received a grant for the broken spiral slide. I have followed up with the park equipment vendor to order the slide and with the County on procedure for getting the funds. 
  1. Roof Update. The prognosis for the roof was not encouraging. Mr. Meyer did a lot more caulking and sealing then he thought would be needed. He typically finds 20 to 30 places that potential leaks can occur.  He said that there were over 200 places for potential leaks on the roof.  Many areas damaged due to antenna placement and guy wires.  It appeared that little care was used when placing this equipment on the roof.  The most distressed area of the roof is in the poorly devised drain system. Water is trapped below and between layers and continues to cause problems.   I will be working with Doug Wickard on an aggressive maintenance plan for the roof until such time as we can construct a new roof.  Mr. Meyer guaranteed that he stopped the leaks, but we are on borrowed time and need to plan for replacing the roof sooner rather than later. 
  1. Plow Class. The DPW will be attending a free Snow Plowing Class in November. The class will focus on best snow plow practices in urban settings.  
  1. Office Update. To keep up with office needs, I’m looking into the possibility of using various part-time personnel that already work for the Village to help cover the phone and help-out at the counter for a few hours a week. Chris and April have stepped up to learn the Utility Billing System, which supports much needed cross-training for one of the primary functions of the office.  They were able to complete shut-offs this week and process a billing and get it in the mail.  I’m also following up with contacts at Bowling Green University and Findlay University for Student Interns.  
  1. Agenda and Minutes 8 ½ x 11 vs. 8 ½ x 14. In working with Clerk VanMooy on agenda items, we discussed the possibility of doing the agendas and minutes on 8 ½ x 11 letter size paper vs. 8 ½ x 14 legal size paper.  This would save some money on paper and copying, and it would be handy when preparing the complete agenda packet with one size paper.  We would also save money on archiving minutes on letter size paper by reducing the cost of the binding covers we currently use. I followed up with the State Achieve Office to confirm if we are required by law to archive on legal vs. letter size paper.  Janice Tallman of the Local Government Records Division emailed me; “as far as minutes and according to the Open Meetings Act, a public body can make a determination as to what medium they use to retain their minutes.  She said that there are no set guidelines as to using legal or letter size paper, but we must ensure that the method we use, makes them available for public inspection and permanent safe keeping”. 

Recommendation:  Propose that Council make a motion to use letter size paper for agendas and minutes; with the understanding that minutes will be made available for public inspection and properly archived for permanent safe keeping. 

  1. Board of Zoning Appeals. The monthly BZA meeting was held on October 23, 2014, which included a Variance Hearing. The Variance was approved and a copy of the Notice of Decision is attached to this report.