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Village Administrator Report – March 2016


North Baltimore Village Administrator Report submitted to Mayor Goldner, Council, Clerk and Legal Counsel, by Allyson Murray, Village Administrator.

Village Administrator Report – Date:  April 5, 2016

Allyson Murray, Village Administrator

  1. Meeting Review
  • March 16 – Economic Development Luncheon @ NB Legion at Noon
  • March 16 – TMACOG Executive Board Meeting Approves 208 Plan Changes
  • March 18 – Meeting with Engineering Staff of Northwest Water & Sewer
  • March 21 – LGS Grant Deadline
  • March 23 – Wood County Economic Development Dinner @ Hilton Garden 6:00pm
  • March 24 – Zoning Board of Appeals Meeting @ 5:30pm
  • April 4 – Meeting on Baseball Field Improvement Volunteer Day @ 5:00pm 
  1. Upcoming Meetings:
  • April 6-7 – Brownfield Conference in Columbus
  • April 8 – Sunshine Law Training from 8:00-1:00pm @ TMACOG
  • April 8 – Community Development Block Grant Meeting @ ODOT State Auditorium
  • April 12 – Committee of the Whole Meeting @ 5:30pm, Policy Meeting to Follow
  • April 16 – Little League Field Volunteer Clean-Up Day at the Park
  • April 19 –   Pick Up of 116 Bicycle Helmets from State of Ohio for Public Safety Day
  • April 20 – Tree City Awards in West Unity Ohio 8:00am- 3:00pm
  • April 20 – Wood county Economic Development Luncheon @ noon at Am. Legion
  • April 20 – North Baltimore Area Chamber of Commerce Annual Dinner @ 6:00pm
  • April 21 – Bid Opening for Tree Removal Project Village Office @ 2:00pm
  • April 25 – Bid Opening for Street Paving Project Village Office @ 2:00pm
  • April 26 – Planning Commission Meeting @ 7:30pm
  • April 29 – Arbor Day Tree Planting Ceremony at the Park
  • April 30 – North Baltimore Recycling Day 9:00am-12:00pm in CSP Parking Lot 
  1. Meter Changeover Project.  The additional 48 water meters arrived last week and final installation is under way. I was contacted by several businesses in town who were very pleased with the quick and efficient service they received when their water meters were changed out.  Thank you to North Baltimore Water Dept. employees and the technicians from NECO for keeping customer service in mind as they complete this change out. 
  1. Wastewater Plant Headwork’s Project. Final details are being worked out and construction will begin late April on the Sewer Plant Headworks Project.  If you were not available to attend the tour of our current Sewer Treatment Plant earlier this year, this project is designed to update the electronics on the front end of the treatment process which has not been updated since 1988.  Also included in the project is a new laboratory building and improvements to the pump station out at the Pilot. 
  1. Volunteer Day at the Little League Baseball Field – Community members will be volunteering to clean up the area around the Little League Baseball Field on Saturday April 16, 2016. The Village will be meeting with the sponsors of this clean- up day to plan for the materials that will be needed such as stone, paint and plywood. 
  1. 208 Plan Update TMACOG / NWS –   TMACOG executive committee met on March 16 to update the 208 plans. Utilities Superintendent Andy Patterson and I attended this meeting to voice our approval of the 208 Plan change.  The Radar Creek FPA has been eliminated and it is now included in the North Baltimore FPA.  This will allow for sewage from the CSX packaging plant to be sent to North Baltimore for treatment. Village Solicitor is working on an agreement with Northwest Water & Sewer in order to sell sewer capacity to them from the former Radar Creek FPA.  The sewer flows from the CSX packing plant will now come to North Baltimore for treatment.  Northwest Water & Sewer will build the line from that area and tie into our system on the west side of the village. 
  1. Advertise for Part Time Police Officers – We had 2 of our part time officers accept full time positions elsewhere. We need to advertise for these spots so we have part timers to cover shifts. 

Proposed Motion:  Recommendation to approve advertising for part time Police Officers. 

  1. Main Street Corridor – Village Solicitor is working on an agreement with Poggemeyer to do the engineering, updates, permitting, bidding and staking on the Downtown Waterline Replacement Project. Once this agreement is in place Poggemeyer Engineer Tim Bock will work with the village to find funding opportunities to get all phases of the Downtown projects completed.  Included in your packet is information on funding the initial engineering work to get the waterline project completed prior to the 2018 funding year. 
  1. 2016 Tree Removal Project – Advertisement for bids for the 2016 Tree Removal Project within the village ran in the Courier Newspaper last Thursday March 30, 2016.  Bidders have until 2:00pm on Thursday April 21, 2016 to bid on the removal, stump grinding and clean- up of 15 trees within the village. 
  1. 2016 Street / Alley Paving Project – Advertisement for bids for the 2016 Street / Alley Paving Project within the village ran in the Courier Newspaper last Friday April 1, 2016. Bidders have until 2:00pm on Monday April 25, 2016 to bid on the milling and paving of three streets and four alleys within the village. 
  1. North Baltimore Area Chamber of Commerce Dinner –  This event will take place on Wednesday April 20, 2016 from 5:30pm-8:30pm.  Please sign the sheet that will be passed around during the council meeting if you wish to attend. 
  1. Safe Routes to School Update – The Village of North Baltimore was awarded one of the largest awards ever for Safe Routes to School. The funding for this project is for ODOT fiscal year 2019 and we can begin work on this project July 1, 2018.  Two hazard trees that are located within the Safe Routes to School route that will need to be taken down and are included for removal in the 2016 Tree Removal Project.
  1. Personnel Policy Review – Personnel Policy & Ordinance Review Committee met on Thursday March 10 to discuss changes needed in our Personnel Policy Handbook.  Changes being considered by this committee are included in the council packet.  We would like to hold another short meeting on Tuesday April 12 immediately following the COTW meeting in order to finalize the changes and additions. Legislation for adoption of these changes will appear on the April 19 council meeting agenda.
  1. Tree CommissionMembers of the Tree Commission will be attending the Tree City USA Awards Luncheon on Wednesday April 20, 2016 in West Unity, Ohio from 8:00am-3:00pm.  The next Tree Commission Meeting will be on Monday May 9, 2016 at 6:00pm at the Village Municipal Building where the topics will be; follow-up on Fall 2015 Planting, Planning for Fall 2016 Planting and 2016 Tree Removal Plan.
  1. Bike Helmet Grant – In February the village applied for a grant from Ohio Chapter of the American Association of Pediatrics & Ohio Department of Transportation for Bicycle Helmets for kids in our community. The village was fortunate enough to be awarded 116 bicycle helmets which we will be distributing at our First Annual Public Safety Day on Saturday May 21, 2016.
  1. Recycling Grant – The Village has filed for the Wood county Solid Waste Management per capital grant.  The Masonic Lodge handles our recycling program in the village so when we receive the $3800 we will forward it to them.
  1. EMS Hire – Morgan Solether has been recommended for part time employment with the village.  Morgan is currently a volunteer with North Baltimore EMS and doing an extremely good job and is an asset to the department.  The hiring of Morgan as part time EMT Basic will not cause additional expense to the EMS budget it will only provide for more flexibility with the current schedule.

Proposed Motion:  Recommendation to approve the hiring of Morgan Solether as a part time EMT Basic at $10.50 per hour.

  1. Lawn Mower Purchase – the village will be purchasing the new lawn mower that was budgeted in the 2016 Street Department Budget.  The budgeted amount was $8500, we currently have a price of $7400 for the new mower ($1100 under the budgeted amount) and this amount may be reduced even further based on how our trade-in mower performs when it is taken to Casey’s later this week.  Included in the council packet is the breakdown of mowing expenses for the cemeteries when it was outsourced in the past… compared with the overall mowing expenses for all village properties as a whole.

Proposed Motion:  Recommendation to approve the purchase of a new mower at a price which is at least $1100 under the budgeted amount from the 2016 Street Dept. Budget.

[email protected]


205 North Main Street, North Baltimore, OH 45872

Phone (419)257-2394      Fax (419)257-2457

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